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Scan123

Cloud-based document management built for auto dealerships

Last updated: March 2025

Table of Contents

Is this product right for your business?

Find out with a

Scan123 - 2025 Pricing, Features, Reviews & Alternatives

What is Scan123?

Scan123 is built specifically for auto dealerships industry to enable all departments in your dealership to instantly find important files with the click of a button. It is a simple and effective, cloud-based document management solution that integrates with your DMS and gives you instant access to all of your contracts, ROs, warranty info, technician notes, receipts, wet signatures and more. Ace warranty audits like never before with our advanced full-text search, optical character recognition, form-fill and secure sharing permissions so you can give auditors access to only the files you choose without ever losing a document. Feel secure knowing all your important legal documents are organized, easy to find and backed up with Scan123.

Benefits of using Scan123

Built from the ground-up for Auto Dealerships, Scan123 helps you:

Retrieve documents instantly. Search by RO#, stock#, deal#, VIN, customer name, and much more.

Instantly share documents with staff, other dealer locations or externally.

Simplify your filing system by combining paper and digital files from every department into a single location.

Secure encrypted files, permission based access, and SOC2 compliant so you are always protected against theft, hacking, flood, fire, and loss.

Reclaim the space used for filing cabinets and banker boxes to store more parts or add office space

Streamline your dealership audits so you are prepared with all your documents ready to go.

Move Your File Room to the Cloud so you can say goodbye to your paper mess & reclaim your space.

Integrates with All Major DMS Providers

No Hostage Data - Ever! It's your data, you won it.

45-Day Money-Back Guarantee

Unlimited lifetime support

Starting from

379

Per month

Alternatives with better value for money

Scan123's key features

Most critical features, based on insights from Scan123 users:

Archiving & Retention

4.7

(31)

Document Storage

4.9

(33)

File Sharing

4.9

(26)

Access Controls/Permissions

4.5

(26)

Collaboration Tools

4.8

(12)

For Automotive Dealerships

4.8

(16)

All Scan123 features

Features rating:

4.6

(59)

Document Management

4.7

(14)

Service Department

5.0

(16)

Document Capture

4.9

(14)

Document Classification

4.8

(10)

Full Text Search

4.8

(8)

Optical Character Recognition

4.9

(10)

New Car Dealer

5.0

(3)

Scan123 awards

Document Management

86/100

Scan123 alternatives

Scan123

4.6

(59)

Starting from

379

Per month

Free trial

Free version

Ease of Use

4.7

Features

4.6

Value for Money

4.8

Customer Support

4.8

MasterControl Quality Excellence

4.5

(432)

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25000

Per year

Free trial

Free version

Ease of Use

4.1

Features

4.2

Value for Money

4.2

Customer Support

4.5

Jotform

4.7

(2.4K)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.7

Features

4.6

Value for Money

4.5

Customer Support

4.4

IT Glue

4.7

(299)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.6

Features

4.5

Value for Money

4.5

Customer Support

4.4

Scan123 pricing

Value for money rating:

4.8

Starting from

379

Per month

Flat Rate

Pricing details

Subscription

Free trial

Free plan

Pricing range

view pricing plans

Scan123 support options

Typical customers

Freelancers

Small businesses

Mid size businesses

Large enterprises

Platforms supported

Web

Android

iPhone/iPad

Support options

Chat

Training options

Documentation

Live Online

Scan123 reviews

Overall rating

4.6

Positive reviews

Rating breakdown

Value for money
Ease of use
Features
Customer support
Likelihood to recommend9.32/10

Rating distribution

Pros

“Scan123 has been a great addition to the business with the ability to keep all of our invoices and other documents in a secure place while being able to keep track of them easy and efficiently.”

Emma S.

Receptionist

“Scan123 is an easy to use platform. We can train our Recruiters in an afternoon and feel comfortable that they will have all the information and knowledge that is needed to use Scan123 successfully.”

Eric T.

Human Resources Director

“Overall, our company has had a positive interaction with Scan123. The onboarding and support that was received has been excellent.”

Eric T.

Human Resources Director

Cons

“When a user leaves the company the interface makes me disable them for each location instead of globally disabling the user.”

Don N.

IT Administrator

“I also have no means to change a user's information such as a last name change or email address.”

Don N.

IT Administrator

“Sometimes when saving an incorrect key is hit by mistake and finding it to correct is not easy. I'd like to be able to search for the last items uploaded that way I'm not wasting time looking for it.”

Coleen S.

Admin assistant/cashier

Read all reviews