SmartPoint DMS - 2026 Pricing, Features, Reviews & Alternatives

Advanced document management system SmartPoint DMS is a cloud solution for document management automation based on Microsoft.

SmartPoint DMS maximizes the efficiency of each business process that requires document verification, approval and task assignment.​

The system provides a high level of security for access to documents, actions with documents within the role model.

It has a web version and a Microsoft Teams application.

Features:

Document Routing and Execution Control

Through integration with Power BI, SmartPoint DMS offers analytical reports based on data within the system.

Document Scanning and Recognition with AI

SmartPoint DMS leverages artificial intelligence technologies to recognize text from scanned files.

Personal Employee Portal

Each SmartPoint DMS user has a personal dashboard where they can view documents, tasks, and notifications, as well as configure filters, views, and navigation elements to suit their preferences.

Audit and Monitoring

SmartPoint DMS includes functionality for monitoring all user activities performed within the document management system.

Convenient Approval of Electronic Documents

SmartPoint DMS allows electronic document approvals not only directly through the platform but also via other popular communication channels: Microsoft Outlook, Microsoft Teams, Chatbot.

Support for QES

SmartPoint DMS is compatible with qualified electronic signatures (QES).

Analytical Reports etc.

Through integration with Power BI, SmartPoint DMS offers analytical reports based on data within the system.

Modules:

Contracts

Internal Documents

External Documents

Tenders

HR Requests

Financial Requests

Additional Features:

Managing contractors:

Convenient management of supplier and client data

Quick access to all important data in one place

Powerful contractor verification and approval mechanism

Process Builder

Configuration of roles at the stages of the process

Monitoring of the execution of process steps

Creation of approval process templates in the form of graphic diagrams

The system interface is localized by default in three languages: English, Ukrainian, Polish, Spanish.​

The system can use data in any language.​

If desired, the system interface can be translated into any required language either independently by the Customer or during the implementation of the system (paid additionally).