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Calendly vs Virtuagym Comparison (2026)
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Overview
Calendly simplifies appointment scheduling by automating availability, reminders, and follow-ups—so you can book time with clients, leads, or candidates faster and with fewer no-shows. Ideal for solo professionals, teams, and growing businesses.
Virtuagym is personal trainer software for independent trainers and PT studios. Let clients book 1:1 sessions and buy packages online, get paid automatically, and deliver workout and nutrition plans in your own branded app, so you spend less time on admin and more on training
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.7
4.1K
5
4
3
2
1
3K
948
132
18
22
- Value for money
- Ease of use
- Features
- Customer support
85%
would recommend this app3.8
265
5
4
3
2
1
116
71
24
23
31
- Value for money
- Ease of use
- Features
- Customer support
61%
would recommend this appPros
“We are using Calendly and it takes care of 99% of our scheduling needs, making it easier to schedule appointments with outside parties and other teams in our Administrative department.”
AD
Alexandre D.
Secretary General
“I could easily send prospects my booking link, they could view the available times I created (within around of minute), select and provide a link to all required attendees.”
CW
Connor W.
Account executive
“In my sales development role, I frequently use Calendly to schedule discovery calls, partner meetings, product discussions, and follow-up conversations with prospects across multiple time zones.”
JV
Jordan V.
Sales Development
Pros
“Customer service and client support has a low response rate, the overall interface can be more user-friendly, as in some parts it may be difficult to navigate”
MZ
Malika Z.
Administrative assistant
“I moved to my new gym about 1-2 years ago, and they automatically use the Virtuagym platform to manage member profiles.”
SW
Stephen W.
Manager
“For starters we were in love with the idea of having an app that contains all our business needed.”
EG
Eimantas G.
Wellness Coach
Cons
“In addition to it taking forever to load, the dashboard displays in a somewhat unusual format each time I click rapidly through it, and I experienced two instances where the program crashed and displayed zero results last week.”
JM
Justin M.
CEO
“The pricing is not very friendly for smaller teams, and some advanced features are limited to higher-tier plans which is outside small teams budget”
EA
Ekpono A.
Software Developer
“The booking pages still look pretty basic, and for teams with very specific needs, the tool can sometimes feel a bit limited.”
RJ
Rashaad J.
Junior A and R Associate
Cons
“Further, the inability to adjust previously logged sessions: i.e. book a client, client cannot show up, scheduled time of appointment has passed, and we cannot undue the session. ”
SM
Steven M.
Owner/Operator/Trainer
“some problems with adding custom videos into general workout plans”
KU
Kerem U.
Fitness
“You can not implementate dropsets or supersets in the training programm”
SB
Samuel B.
Owner
- Vendor responds to reviews
- Last review7 days ago
- Vendor responds to reviews
- Last review4 months ago
Key features
- Total features56
- API
- Access Controls/Permissions
- Accounting
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Application Management
- Appointment Management
- Appointment Scheduling
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Availability Management
- Belt Ranking Classification
- Billing & Invoicing
- Billing Portal
- Booking Management
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Capacity Management
- Class Management
- Class Scheduling
- Client Management
- Client Portal
- Client Profiles
- Collaboration Tools
- Confirmations/Reminders
- Contact Database
- Contact Management
- Contingency Billing
- Contract/License Management
- Credit Card Processing
- Customer Database
- Customizable Branding
- Customizable Fields
- Customizable Forms
- Customizable Invoices
- Customizable Reports
- Customizable Templates
- Data Import/Export
- Document Management
- Document Storage
- Dues Management
- Dunning Management
- Electronic Payments
- Email Management
- Email Reminders
- Employee Management
- Employee Portal
- Employee Scheduling
- Enrollments/Onboarding
- Event Calendar
- Event Management
- Event Scheduling
- Exercise Library
- Facility Scheduling
- Financial Management
- Fitness Assessments
- Fitness Plan
- For Dance Studios
- For Gyms
- For Martial Arts
- For Yoga/Pilates Studios
- Forecasting
- Gamification
- Goal Setting/Tracking
- Group Scheduling
- HR Management
- Health Coaching
- Health Monitoring
- Hybrid Trainer
- Instructor Management
- Interaction Tracking
- Internal Chat Integration
- Inventory Management
- Invoice Creation
- Invoice History
- Invoice Management
- Lead Generation
- Lead Management
- Lead Qualification
- Life Coaching
- Marketing Automation
- Meal Planning
- Member Communication
- Member Database
- Member Directory
- Member Portal
- Member Types
- Membership Management
- Membership Renewals
- Mobile Access
- Mobile Alerts
- Mobile App
- Monitoring
- Multi-Currency
- Multi-Location
- Nutrition Analysis
- Nutrition Program
- Online Booking
- Online Invoicing
- Online Payments
- Online Registration
- Online Trainer
- Order Management
- Payment Processing
- Performance Metrics
- Point of Sale (POS)
- Program Management
- Progress Tracking
- Project Management
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Recurring Appointments
- Recurring/Subscription Billing
- Registration Management
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Resource Scheduling
- SMS Messaging
- Sales Pipeline Management
- Sales Reports
- Scheduling
- Segmentation
- Self Check-In/Check-Out
- Self Service Portal
- Sport Coaching
- Staff Management
- Student Management
- Task Management
- Team Calendars
- Team Management
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Time Zone Tracking
- User Management
- Vendor Management
- Visitor Management
- Website Integration
- Workflow Management
- eCommerce Management
- Total features127
- API
- Access Controls/Permissions
- Accounting
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Application Management
- Appointment Management
- Appointment Scheduling
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Availability Management
- Belt Ranking Classification
- Billing & Invoicing
- Billing Portal
- Booking Management
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Capacity Management
- Class Management
- Class Scheduling
- Client Management
- Client Portal
- Client Profiles
- Collaboration Tools
- Confirmations/Reminders
- Contact Database
- Contact Management
- Contingency Billing
- Contract/License Management
- Credit Card Processing
- Customer Database
- Customizable Branding
- Customizable Fields
- Customizable Forms
- Customizable Invoices
- Customizable Reports
- Customizable Templates
- Data Import/Export
- Document Management
- Document Storage
- Dues Management
- Dunning Management
- Electronic Payments
- Email Management
- Email Reminders
- Employee Management
- Employee Portal
- Employee Scheduling
- Enrollments/Onboarding
- Event Calendar
- Event Management
- Event Scheduling
- Exercise Library
- Facility Scheduling
- Financial Management
- Fitness Assessments
- Fitness Plan
- For Dance Studios
- For Gyms
- For Martial Arts
- For Yoga/Pilates Studios
- Forecasting
- Gamification
- Goal Setting/Tracking
- Group Scheduling
- HR Management
- Health Coaching
- Health Monitoring
- Hybrid Trainer
- Instructor Management
- Interaction Tracking
- Internal Chat Integration
- Inventory Management
- Invoice Creation
- Invoice History
- Invoice Management
- Lead Generation
- Lead Management
- Lead Qualification
- Life Coaching
- Marketing Automation
- Meal Planning
- Member Communication
- Member Database
- Member Directory
- Member Portal
- Member Types
- Membership Management
- Membership Renewals
- Mobile Access
- Mobile Alerts
- Mobile App
- Monitoring
- Multi-Currency
- Multi-Location
- Nutrition Analysis
- Nutrition Program
- Online Booking
- Online Invoicing
- Online Payments
- Online Registration
- Online Trainer
- Order Management
- Payment Processing
- Performance Metrics
- Point of Sale (POS)
- Program Management
- Progress Tracking
- Project Management
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Recurring Appointments
- Recurring/Subscription Billing
- Registration Management
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Resource Scheduling
- SMS Messaging
- Sales Pipeline Management
- Sales Reports
- Scheduling
- Segmentation
- Self Check-In/Check-Out
- Self Service Portal
- Sport Coaching
- Staff Management
- Student Management
- Task Management
- Team Calendars
- Team Management
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Time Zone Tracking
- User Management
- Vendor Management
- Visitor Management
- Website Integration
- Workflow Management
- eCommerce Management
Integrations
- Total integrations99
- AWeber
- ActiveCampaign
- Adyen
- Airtable
- Asana
- CallHippo
- Chameleon
- ClickSend
- ClickUp
- Close
- Coevera
- Constant Contact
- Copper
- Coupler.io
- Drip
- Feathery
- Firefox
- Freshsales
- Gem
- GitHub
- GoTo Meeting
- Gong
- Google Analytics 360
- Google Calendar
- Google Chrome
- Google Workspace
- Grammarly
- Greenhouse
- HoneyBook
- HubSpot Agent Hub
- HubSpot CRM
- JazzHR
- Jotform
- Kajabi
- Kit
- Klaviyo
- Kommo
- Leadpages
- LiveChat
- Loom
- MailerLite
- Make
- ManyChat
- Marketo Engage
- Matrix
- Meta for Business
- Microsoft 365
- Microsoft Outlook
- Microsoft Power Automate
- Microsoft Teams
- Netskope One Platform
- Nimble
- Notion
- Nutshell
- ON24
- Okta
- Omnisend
- OneLogin
- Ontraport
- Oracle Eloqua Marketing Automation
- Ortto
- Outfunnel
- PayPal Payments
- Paysafe
- Pendo
- Ping Identity
- Pipedream
- Pipedrive
- Podium
- Postal
- Pumble
- RD Station
- Redtail CRM
- Relay.app
- Resamania
- SalesRabbit
- Salesforce Sales Cloud
- Sendoso
- Sendspark
- Shape
- Skyvia
- Slack
- Squarespace
- Stax
- Streak
- Stripe Payments
- Supademo
- Todoist
- Twilio
- Twitter/X
- Typeform
- Unbounce
- VideoAsk
- Webex Connect
- Webex Suite
- Webflow
- Wistia
- Wix
- WordPress
- Zapier
- Zoho Flow
- Zoho Recruit
- Zoom Workplace
- eatNgage
- iCloud
- monday AI Work Platform
- Total integrations8
- AWeber
- ActiveCampaign
- Adyen
- Airtable
- Asana
- CallHippo
- Chameleon
- ClickSend
- ClickUp
- Close
- Coevera
- Constant Contact
- Copper
- Coupler.io
- Drip
- Feathery
- Firefox
- Freshsales
- Gem
- GitHub
- GoTo Meeting
- Gong
- Google Analytics 360
- Google Calendar
- Google Chrome
- Google Workspace
- Grammarly
- Greenhouse
- HoneyBook
- HubSpot Agent Hub
- HubSpot CRM
- JazzHR
- Jotform
- Kajabi
- Kit
- Klaviyo
- Kommo
- Leadpages
- LiveChat
- Loom
- MailerLite
- Make
- ManyChat
- Marketo Engage
- Matrix
- Meta for Business
- Microsoft 365
- Microsoft Outlook
- Microsoft Power Automate
- Microsoft Teams
- Netskope One Platform
- Nimble
- Notion
- Nutshell
- ON24
- Okta
- Omnisend
- OneLogin
- Ontraport
- Oracle Eloqua Marketing Automation
- Ortto
- Outfunnel
- PayPal Payments
- Paysafe
- Pendo
- Ping Identity
- Pipedream
- Pipedrive
- Podium
- Postal
- Pumble
- RD Station
- Redtail CRM
- Relay.app
- Resamania
- SalesRabbit
- Salesforce Sales Cloud
- Sendoso
- Sendspark
- Shape
- Skyvia
- Slack
- Squarespace
- Stax
- Streak
- Stripe Payments
- Supademo
- Todoist
- Twilio
- Twitter/X
- Typeform
- Unbounce
- VideoAsk
- Webex Connect
- Webex Suite
- Webflow
- Wistia
- Wix
- WordPress
- Zapier
- Zoho Flow
- Zoho Recruit
- Zoom Workplace
- eatNgage
- iCloud
- monday AI Work Platform
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