Event Essentials Pricing, Features, Reviews & Comparison of Alternatives

Event Essentials

Cloud-based management tools for event & festival organizers

4.95/5 (64 reviews)

Event Essentials overview

Event Essentials is a cloud-based software solution built specifically for the online management of festivals, fairs and events. With the deployment of a series of modular apps, organizers can leverage a range of tools for promoting events, selling tickets, holding auctions, accepting donations and processing registration data. A fully integrated system, Event Essentials can be seamlessly integrated with an existing event website, while organizers can also create a new one from a template or request the build of a wholly customized, bespoke presence. Users can then configure all content and settings, requiring no specialist programming skills and all accessible via an intuitive password-protected dashboard.

Available features modules include Ticketing and 24/7 online box office support, inventory and price capping, confirmation email creation plus barcoding/QR code tools. Users can integrate real-time discount codes, promote sponsors on tickets, offer bundle price offers and get instant overviews on ticketing revenue. A Vendor/Exhibitor module adds real-time signups, digital forms with digital signature support, contact database export and more. Sponsorships, Volunteer and Silent Auction modules add similar tools again for specific scenarios, before News/Press features enable real-time image, video and text uploads for publishing online event news stories.


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Business size



United States

Supported languages

Event Essentials screenshot: Ticket Sales pages that match your WebsiteEvent Essentials FeaturesEvent Essentials screenshot: Print-at-home tickets with Information, type, day-of information, direction, static and varying sponsor logos and more.Event Essentials screenshot: Mobile ticket redemption with barcodes and QR codesEvent Essentials screenshot: Simple and quick on-site redemption with search capabilities.Event Essentials screenshot: Vendor and Exhibitor registration with payments, document uploads, waivers, booth assignments , optional fees, logos, reporting and more.Event Essentials screenshot: Vendor, Exhibitor and Sponsor logo page auto  generated by the system, no need to create and populate your vendor page.Event Essentials screenshot: Vendor, Exhibitor and Sponsor micro-pages generated with business information, pictures, descriptions, offers and more, all trackable in the admin.Event Essentials screenshot: Volunteer  check-in management.Event Essentials screenshot: Volunteer profile page with editing capabilities.Event Essentials screenshot: Volunteer registration with positions, locations, shifts, amounts and descriptions.Event Essentials screenshot: Many types of donations and silent auction features.

Event Essentials reviews


Very good

Value for money
Ease of use
Customer support
Kyle Hendrickson

It has been a pleasure to work with Event Essentials. They've made our festival management so easy!

Used daily for 6-12 months
Reviewed 2017-11-17
Review Source: Capterra

It's very easy to use and it integrates well into our current website. Managing festivals used to be a pain. Now, it's a breeze. No more trying to keep track of a bunch of data in different spreadsheets. The Event Essentials dashboard makes it easy to get a quick view of approved vendors, ticket sales and sponsors. And, everything is very automated. When we approve a vendor they are automatically sent an email that provides them with the link to submit a payment. I did my homework before selecting Event Essentials and it paid off! I truly think they are the best value when it comes to event management software!

It was very easy to get this product customized and integrated into our current website! The Event Essentials team was very responsive any time we had and requested changes that they needed to make. I am very pleased at how much easier it has become to manage our festivals, including reviewing and approving exhibitors, receive payments and selling ticket online. I also love their exhibitor profile feature that allows each exhibitor to have their own bio page. Best of all, their prices were very competitive.

The only downside that comes to mind is that they are located on the West Coast and we are on the East Coast. Regardless, they have been very responsive and I am amazes at how quickly they respond to any change requests.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Kyle Hendrickson

Event Essentials is great for small businesses

Used daily for 1-2 years
Reviewed 2018-10-22
Review Source: Capterra

I have really enjoyed working with Event Essentials. They have taken the time to get to know our needs and modified their based products to develop a custom solution that meets our needs. They are

The main thing I love about this product is how it can be, and has been, customized to meet our needs. I love the ability to automatically have vendor bios (business name, contact information, description of services and products, and a photo) to be automatically posted to a web page once we approve the vendor. I really like the easy to use interface to view and manage vendors. I can quickly find vendors, view their status, make changes and approve or reject them. Our vendors love the "Returning Exhibitor" feature that allows the vendor to submit an application using most of the data they entered on their prior application. This saves them a lot of time.

The system does not (currently) allow vendors to make changes to content. This requires us to make changes on their behalf. Fortunately, this is not difficult to do.

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Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Jessica Escobedo

Wish we discovered EE sooner!

Used daily for 2+ years
Reviewed 2018-09-28
Review Source: Capterra

Tucson Meet Yourself is a Multi Cultural festival that attacks over 120,000 people over the span on 3 days. We host over 60 different food vendors, 160 performers, & 700 volunteers. Event Essentials fits our needs and allows us to use 1 software for multiple components of our sign up/managing needs.Rep is wonderful to work with! I would highly suggest Event Essentials.

We love how Event Essentials has created a software that is customizable to our specific needs. They are prompt to address the issues that may arise or adjust things that we need changed.

I can hardly think of any cons. Hopefully this business can grow and expand. I think it would be wonderful for a representative to visit/physically interact each organizations within Event Essentials to completely understand and have a good grasp of what we do.

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Ease of use
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Likelihood to recommend: 10/10

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Randy Senzig

It was so easy to use and our attendees were impressed with how fast they got into our event.

Reviewed 2016-03-08
Review Source: Capterra

Dear Event Essentials I wanted to take a moment and thank you and your staff on behalf of the Kiwanis Club of Thousand Oaks and our Charitable Foundation. Your support and customer service were outstanding before and during our BrewFest event this year. When we first discussed our needs with you for more efficiently handling our check in process and our vendor registration, your solution sounded like it would solve our needs. It in fact was better than we hoped for. Our vendors found the system easy to use and had no issues using it. We actually received more complete information so we could make a decision on them attending the event and also with the information provided; we were able to update our own BrewFest and Facebook web sites in a manner of minutes. The check in process and how it would work on event day was a major concern of ours. The software not only streamlined our check-in process, our attendees entered our event even quicker than we dreamed possible. Checking in over 400 attendees in 20 minutes was over the top successful and helped make the customer experience extremely enjoyable. The 3rd area of concern for us was the online ticketing process. Not only was this easy for our attendees, the tracking capabilities of the Event Essentials back office is just fantastic. All of the information we were looking to capture is there and very easy to work with. We now have a complete mailing list so we can stay in contact throughout the year. We understand that we have only use just a portion of the capabilities of your system and we look forward to integrating it more next year. Thank you again for the customer service, support and especially the marketing help with our event. Feel free to contact me at 805-490-4024 for an outstanding reference anytime. Sincerely, Randy Senzig Immediate Past President 4th Annual BrewFest Co-Chairperson

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Nelson Buss

Transformative Experience

Used occasionally for 6-12 months
Reviewed 2019-05-01
Review Source: Capterra

Event essentials has been great for allowing us to fully automate our online ticketing, while giving us fully flexible ticketing options as well as a way to manage the sign up and tracking of a variety of different vendors and competition groups at our event. Going from a manual method to online database management also allows us to retain customer information for future events, and get an accurate assessment of our advertising campaigns and the value of our ticket options.

In my third year in running this event, we brought on Event Essentials. The amount of volunteer hours their software has freed up has given flexibility back to our organization, and made efficiencies possible that we once only dreamed of. Automating portions of our event that have been done by hand for over four decades, has created a sea change in how we are getting the job done. I am so grateful we partnered with the Event Essentials team.

My biggest disappointment was that we didn't get started sooner. I am already looking forward to next year's event knowing we have these tools at our disposal from day one.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Event Essentials pricing

Pricing options
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Call or contact Event Essentials via their web form to receive a full pricing quote.

Event Essentials features

Activity Dashboard
Customizable Templates
Data Import/Export
Real Time Data

API (357 other apps)
Activity Tracking (159 other apps)
Automatic Notifications (194 other apps)
CRM Integration (130 other apps)
Calendar Management (180 other apps)
Custom Fields (146 other apps)
Customer Database (151 other apps)
Customizable Branding (191 other apps)
Customizable Reporting (159 other apps)
Electronic Payments (130 other apps)
Email Integration (185 other apps)
Mobile Integration (128 other apps)
Reporting & Statistics (225 other apps)
Social Media Integration (162 other apps)
Third Party Integration (210 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Event Essentials

Key features of Event Essentials

  • Attendee management
  • Badge management
  • Client / customer management
  • Guest list management
  • Payment processing
  • Space / room setup
  • Volunteer management
  • Concessions management
  • Fundraising management
  • Online ticketing
  • Onsite ticketing
  • VIP & discount tickets
  • Print-at-home
  • Kiosk ticketing
  • Artist management
  • Volunteer management
  • Contract management
  • Staff scheduling
  • Email marketing
  • Room block management
  • Exhibit / vendor management
  • Reserved seating
  • Membership management
  • Scheduling
  • Event management
  • Group management
  • Member communities
  • Member directory
  • Project management
  • General admission
  • Speaker management
  • Hour self-entry
  • Private calendars
  • Waiver expiration tracking
  • Sign-up restrictions
  • Branded website
  • Social promotion
  • Lead retrieval
  • Conferences / seminars
  • Conventions
  • Trade shows
  • Meetings
  • Sponsorship management
  • Mobile ticketing
  • Box office management
  • Season tickets
  • Attendance management
  • Reminders
  • Barcode scanning
  • Content management
  • Custom website templates
  • Digital signature
  • Event calendar support
  • Inventory tracking
  • Opportunity management
  • Real time data
  • Real-time content uploads
  • Capture and track registrations
  • Vendor management
  • Integrates with existing sites
  • Activity dashboard
  • Discount code integration
  • Order confirmation
  • Contact database export
  • Barcode & QR codes
  • Social network marketing
  • Event scheduling
  • Capture attendee feedback
  • Customized confirmation emails
  • Room and venue booking
  • Digital signature support
  • Volunteer profiles
  • Online event registration
  • Event ticketing
  • Event management
  • Volunteer management
  • Website management
View All Features


Event Essentials provides organizers of Festivals, Fairs and Events a web-based set of tools that streamline tasks, promote their events, organize data and provide online sales for the event tickets, donations, auctions and products. This is a completely integrated event organizing and management system borne and refined through actual use with significant customers. If you have a Website, great, you can use any of our modules that you need, and we'll match your site's design. If you don't have a Website or need an update, perfect, with Event Essentials is great for both. You can choose from a template or we'll build you a customized event Website.

Ticket, Table, Seats VIP Sales Online Sales with Print-at-Home Ticketing plus mobile QR features makes it will draw large crowds to your Event. But large crowds can be a bigger challenge to manage. Event Essential's online ticketing not only lowers your ticketing costs as your Event grows and makes "gate management" easier! Coupons, Discounts, Comp Tickets, Offers and On-Site sales are no problem, we've got you covered.

Vendors and Exhibitors always weigh the benefits versus the cost of any Event they attend. How will their Brand be presented at your Event? What type of marketing opportunities will attract them to exhibit at your Event? These are only a handful of important questions an Event Planner needs to answer to attract a vendor or exhibitor but also give them a reason to attend year after year. Event Essential's Online Vendor Registration Features makes managing them easier! Spaces, Extras, Permits, Waivers, Load-In and Out Communication and more, we help you corral those Vendors in.

Registering Attendees and Speakers for an Event is very different than just selling Tickets and it can be simple or extremely complex. Event Essentials' Registration Module is feature rich and data strong. Whether your goal is to quickly sign them up or collect and manage mounds of data and scheduling we have it all. Choose your needs from our functions, Breakouts to Sessions, Room management, Badges, Presenters and Speakers, Meals, Buyers, Sellers, Lead Generation, Scheduling and more. If we don't currently have it, we'll make it. Ask about our tailored Module for Bands, Artists, Parades and Cars too.

Silent Auctions are hard work! They require time, manpower and management when many event planners lack the time or resources. Event Essentials' module will help you with Auction item descriptions, pricing, collection, numbering, bidding, payments and delivery.

Support an integrated event website with a News/Press module, adding CMS features including real-time content uploads and the embedding of photos, files or hyperlinks into news story postings.