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Xero vs Datarails Comparison (2026)
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Good recommendations?
Overview
Xero is an award-winning online accounting software designed for small business owners and accountants, available on any computer or mobile device with an internet connection. Simplify business admin and get a range of financial insights to help you make better decisions for your business.
Datarails is a financial planning and analysis platform for Excel users. It automates data consolidation, reporting and planning, while enabling finance teams to continue using their own Excel spreadsheets and financial models. Automating these manual processes paves the way for finance teams to spe
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.4
3.3K
5
4
3
2
1
1.9K
936
242
69
93
- Value for money
- Ease of use
- Features
- Customer support
77%
would recommend this app4.7
246
5
4
3
2
1
183
62
1
0
0
- Value for money
- Ease of use
- Features
- Customer support
92%
would recommend this appPros
“Its easy-to-use interface, cloud accessibility, and helpful automation features save a lot of time and simplify day-to-day bookkeeping tasks. While there are a few areas that could be improved, Xero has been a reliable and valuable tool for managing business finances.”
RR
Rebecca R.
Production manager
“My overall experience is that the cloud-based system allows users to access their financial information from anywhere, and its integration with many third-party apps makes workflow management much more efficient for reporting and any other tasks.”
NK
Navpreet K.
Manager and CPA
“simplifies daily bookkeeping with intuitive features, real-time bank feeds, and seamless third-party integrations.”
CG
Cecilia G.
Administration
Pros
“We particularly valued the ability to consolidate data from multiple sources, automate recurring reporting processes, create dashboards for executive and board-level reporting, and maintain version control without completely rebuilding our finance workflows.”
Chase C.
Vice President Financial Planning and Analysis
“I was apprehensive at first because we already had the ability to create pretty good reports between our accounting software and Excel, but I pretty quickly realized that Datarails allows us to get through our financial reporting way faster, and is way more flexible for creating advanced reporting for projections, budgeting, and analytics.”
RS
Robert S.
Senior Manager
“The seamless use, when everything is set up and mapped, it cuts down processing times and reporting deadlines came forward, it's UI is very intuitive and easy to use, I've not personally encountered any bugs or issues that weren't down to errors in the data itself, this has made budgeting and financial month end processes seamless and I would recommend Datarails to any business that has lengthy data processing times”
BP
Ben P.
Management Accountant
Cons
“There can also be occasional syncing delays with bank feeds, and certain customization options for reports and invoices feel somewhat limited compared to other accounting software.”
RR
Rebecca R.
Production manager
“Additionally, certain features like multi-currency handling or more advanced integrations, are only available in higher-tier plans, which can make it less cost-effective for growing businesses.”
Rashi B.
Treasury Accountant
“Technically, I understand they can point to the terms of service. But from a business perspective, I genuinely do not understand burning a potential long-term customer relationship over roughly $150 on an inactive account instead of showing some flexibility or goodwill.”
AB
Andrew B.
Owner
Cons
“the dashboard in Datarails is limited because it doesn’t consistently support the same widgets for month-wise and cumulative views, which reduces flexibility in reporting”
shihab h.
financial analyst
“The excel add-in can be a bit buggy, the software has some confusing duplicative interfaces that I haven't figures out and sometimes the software is slow to fully sync new data across users.”
JD
Jackson D.
Director, Corporate Finance
“Fonts, font sizes, and formatting options aren't as flexible as I'd like especially for KPI widgets where getting a consistent look takes more effort than it should. When you're building dashboards for senior leadership, those small formatting details matter more than you'd think.”
AJ
Aaditya J.
Finance and Data Analyst
- Vendor responds to reviews
- Last review5 days ago
- Vendor responds to reviews
- Last review10 days ago
Key features
- Total features180
- "What If" Scenarios
- 401(k) Tracking
- ACH Payment Processing
- API
- Access Controls/Permissions
- Accounting
- Accounts Payable
- Accounts Receivable
- Accrual Accounting
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Asset Accounting
- Asset Lifecycle Management
- Asset Tracking
- Audit Management
- Audit Trail
- Automated Quoting
- Automatic Backup
- Automatic Billing
- Bank Reconciliation
- Benefits Management
- Billing & Invoicing
- Billing Portal
- Bookkeeping Services Integration
- Budgeting/Forecasting
- CPA Firms
- Calendar Management
- Case Management
- Cash Flow Management
- Cash Management
- Catalog Management
- Chart of Accounts
- Charting
- Check Printing
- Check Processing
- Check Writing
- Client Management
- Client Portal
- Collaboration Tools
- Compliance Management
- Consolidation/Roll-Up
- Construction Breakdowns
- Contact Database
- Contact Management
- Contingency Billing
- Contract/License Management
- Cost Tracking
- Credit Card Processing
- Cross Ledger Posting
- Currency Conversion
- Customer Database
- Customer History
- Customer Statements
- Customizable Branding
- Customizable Dashboard
- Customizable Invoices
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Import/Export
- Data Integration
- Data Security
- Data Synchronization
- Data Visualization
- Delivery Management
- Direct Deposit
- Discount Management
- Document Management
- Document Storage
- Document Templates
- Drag & Drop
- Due Date Tracking
- Dunning Management
- Duplicate Payment Alert
- Electronic Payments
- Email Management
- Encryption
- Estimating
- Expense Claims
- Expense Management
- Expense Tracking
- Fee Calculation & Posting
- Financial Analysis
- Financial Management
- Financial Reporting
- Fixed Asset Management
- For AEC Industry
- For Accountants
- For CPA Firms
- For Legal Professionals
- For Real Estate
- For Religious Organizations
- For Schools
- For Small Businesses
- Forecasting
- Fraud Detection
- Fund Accounting
- Fund Management
- General Ledger
- Goal Setting/Tracking
- Hourly Billing
- Idea Management
- Income & Balance Sheet
- Inventory Control
- Inventory Management
- Inventory Optimization
- Inventory Tracking
- Invoice Creation
- Invoice History
- Invoice Management
- Invoice Processing
- Job Costing
- K-1 Reporting
- KPI Monitoring
- Key Performance Indicators
- Kitting
- Marketing Reports
- Mobile Access
- Mobile App
- Mobile Payments
- Modeling & Simulation
- Monitoring
- Multi-Channel Management
- Multi-Company
- Multi-Country
- Multi-Currency
- Multi-Department/Project
- Multi-State
- Multiple Data Sources
- Online Banking
- Online Invoicing
- Online Payments
- Order Management
- Order Tracking
- Overpayment Processing
- Partial Payments
- Payment Collection
- Payment Processing
- Payroll Management
- Payroll Reporting
- Performance Metrics
- Planning Tools
- Predictive Analytics
- Price/Margin Management
- Pricing Management
- Pricing and Cost Calculations
- Product Identification
- Profit/Loss Statement
- Progress Reports
- Progress Tracking
- Project Accounting
- Project Billing
- Project Management
- Project Tracking
- Purchase Order Management
- Quotes/Estimates
- Real-Time Analytics
- Real-Time Data
- Real-Time Reporting
- Receipt Management
- Receivables Ledger
- Recurring Invoicing
- Recurring/Subscription Billing
- Reimbursement Management
- Reminders
- Remote Access/Control
- Reorder Management
- Reporting & Statistics
- Reporting/Analytics
- Requisition Management
- Retail Inventory Management
- Revenue Recognition
- Roadmapping
- Sales Reports
- Sales Tax Management
- Sales Trend Analysis
- Scenario Planning
- Scheduled/Automated Reports
- Scorecards
- Search/Filter
- Self Service Portal
- Self-Service Reporting
- Shipping Management
- Sourcing Management
- Spend Management
- Staff Management
- Status Tracking
- Strategic Planning
- Supplier Management
- Task Management
- Tax Calculation
- Tax Compliance
- Tax Management
- Template Management
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Timer
- Transaction History
- Transaction Management
- Trend Analysis
- Trust Accounting
- Vacation/Leave Tracking
- Version Control
- Visual Analytics
- Widgets
- Workflow Management
- Total features69
- "What If" Scenarios
- 401(k) Tracking
- ACH Payment Processing
- API
- Access Controls/Permissions
- Accounting
- Accounts Payable
- Accounts Receivable
- Accrual Accounting
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Asset Accounting
- Asset Lifecycle Management
- Asset Tracking
- Audit Management
- Audit Trail
- Automated Quoting
- Automatic Backup
- Automatic Billing
- Bank Reconciliation
- Benefits Management
- Billing & Invoicing
- Billing Portal
- Bookkeeping Services Integration
- Budgeting/Forecasting
- CPA Firms
- Calendar Management
- Case Management
- Cash Flow Management
- Cash Management
- Catalog Management
- Chart of Accounts
- Charting
- Check Printing
- Check Processing
- Check Writing
- Client Management
- Client Portal
- Collaboration Tools
- Compliance Management
- Consolidation/Roll-Up
- Construction Breakdowns
- Contact Database
- Contact Management
- Contingency Billing
- Contract/License Management
- Cost Tracking
- Credit Card Processing
- Cross Ledger Posting
- Currency Conversion
- Customer Database
- Customer History
- Customer Statements
- Customizable Branding
- Customizable Dashboard
- Customizable Invoices
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Import/Export
- Data Integration
- Data Security
- Data Synchronization
- Data Visualization
- Delivery Management
- Direct Deposit
- Discount Management
- Document Management
- Document Storage
- Document Templates
- Drag & Drop
- Due Date Tracking
- Dunning Management
- Duplicate Payment Alert
- Electronic Payments
- Email Management
- Encryption
- Estimating
- Expense Claims
- Expense Management
- Expense Tracking
- Fee Calculation & Posting
- Financial Analysis
- Financial Management
- Financial Reporting
- Fixed Asset Management
- For AEC Industry
- For Accountants
- For CPA Firms
- For Legal Professionals
- For Real Estate
- For Religious Organizations
- For Schools
- For Small Businesses
- Forecasting
- Fraud Detection
- Fund Accounting
- Fund Management
- General Ledger
- Goal Setting/Tracking
- Hourly Billing
- Idea Management
- Income & Balance Sheet
- Inventory Control
- Inventory Management
- Inventory Optimization
- Inventory Tracking
- Invoice Creation
- Invoice History
- Invoice Management
- Invoice Processing
- Job Costing
- K-1 Reporting
- KPI Monitoring
- Key Performance Indicators
- Kitting
- Marketing Reports
- Mobile Access
- Mobile App
- Mobile Payments
- Modeling & Simulation
- Monitoring
- Multi-Channel Management
- Multi-Company
- Multi-Country
- Multi-Currency
- Multi-Department/Project
- Multi-State
- Multiple Data Sources
- Online Banking
- Online Invoicing
- Online Payments
- Order Management
- Order Tracking
- Overpayment Processing
- Partial Payments
- Payment Collection
- Payment Processing
- Payroll Management
- Payroll Reporting
- Performance Metrics
- Planning Tools
- Predictive Analytics
- Price/Margin Management
- Pricing Management
- Pricing and Cost Calculations
- Product Identification
- Profit/Loss Statement
- Progress Reports
- Progress Tracking
- Project Accounting
- Project Billing
- Project Management
- Project Tracking
- Purchase Order Management
- Quotes/Estimates
- Real-Time Analytics
- Real-Time Data
- Real-Time Reporting
- Receipt Management
- Receivables Ledger
- Recurring Invoicing
- Recurring/Subscription Billing
- Reimbursement Management
- Reminders
- Remote Access/Control
- Reorder Management
- Reporting & Statistics
- Reporting/Analytics
- Requisition Management
- Retail Inventory Management
- Revenue Recognition
- Roadmapping
- Sales Reports
- Sales Tax Management
- Sales Trend Analysis
- Scenario Planning
- Scheduled/Automated Reports
- Scorecards
- Search/Filter
- Self Service Portal
- Self-Service Reporting
- Shipping Management
- Sourcing Management
- Spend Management
- Staff Management
- Status Tracking
- Strategic Planning
- Supplier Management
- Task Management
- Tax Calculation
- Tax Compliance
- Tax Management
- Template Management
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Timer
- Transaction History
- Transaction Management
- Trend Analysis
- Trust Accounting
- Vacation/Leave Tracking
- Version Control
- Visual Analytics
- Widgets
- Workflow Management
Integrations
- Total integrations136
- Accelo
- Actionstep
- ActiveCollab
- Acuity Scheduling
- Administrate Training Management
- Adobe Commerce
- Agile CRM
- Amazon Redshift
- ApprovalMax
- AroFlo
- AutoEntry
- BambooHR
- BigCommerce
- BlueFolder
- Buildertrend
- Bullhorn
- Capsule
- Chargebee
- Chaser
- Checkfront
- Chrometa
- Cin7 Core
- Cin7 Omni
- ClicData
- Clio
- Constant Contact
- CreditorWatch Collect
- Current RMS
- CustomerSure
- Cyfe
- Datamolino
- Deputy
- Dext
- Dryrun
- Dynamics 365 Business Central
- EZRentOut
- Ecwid
- Emburse Nexonia
- Entryless
- Epos Now
- Everhour
- Expensify
- Exsalerate CRM
- Fathom
- Fergus
- FieldAware
- Financial Driver
- Financial Management Cloud
- Fishbowl
- Float
- Float Cash Flow
- FreshBooks
- Freshdesk
- Futrli
- GoCardless
- Google Analytics 360
- Google Workspace
- Grow
- Gusto
- Harvest
- Hike
- Homebase
- Hotelogix
- HubSpot CRM
- HubSpot Content Hub
- HubSpot Marketing Hub
- HubSpot Service Hub
- Hubdoc
- Ignition
- InvoiceSherpa
- JobAdder
- Kickserv
- Klips
- LivePlan
- MRPeasy
- Manu Online
- Microsoft 365
- Microsoft Azure
- Microsoft Excel
- Microsoft Power BI
- Microsoft SQL Server
- Microsoft SharePoint
- Mindbody
- MinuteDock
- MySQL
- NetSuite
- Netskope One Platform
- OneDrive
- OnePageCRM
- Onsight
- Operations Hub
- PandaDoc
- PayPal
- Payment Evolution
- Payoneer
- Pepperi
- Plooto
- Podio
- PostgreSQL
- Priority Software
- Professional Services Cloud
- ProfitSee
- Proposify
- QuickBooks Enterprise
- QuickBooks Online
- QuickBooks Time
- Quoter
- Quotient
- Qvinci
- Qwilr
- Re-Leased
- Rydoo
- Sage 50 Accounting
- Sage Accounting
- Sage Intacct
- SalesSeek
- Salesforce Starter
- Sapaad
- Satago
- ServiceM8
- Shoeboxed
- Shopify
- Simple Salon
- Simpro
- Snowflake
- Solve CRM
- Spotler CRM
- Spotlight Reporting
- Square Payments
- Square Point of Sale
- Starshipit
- Streamtime
- Stripe
- Synchroteam
- Tableau
- Tabology EPOS
- Tallie
- Tidy
- TimeCamp
- Timely
- Total Synergy
- Tradify
- Trigger
- Twinfield
- Unleashed
- Veeqo
- WORKetc
- WooCommerce
- Workamajig
- Workato
- WorkflowMax
- XEDI Web EDI
- Xero
- ZENOTI
- Zahara
- Zapier
- Zendesk Sell
- Zoho Analytics
- Zoho Books
- Zoho CRM
- authorize.net
- ezyCollect by Sidetrade
- ezyVet
- vWorkApp
- webexpenses
- Total integrations33
- Accelo
- Actionstep
- ActiveCollab
- Acuity Scheduling
- Administrate Training Management
- Adobe Commerce
- Agile CRM
- Amazon Redshift
- ApprovalMax
- AroFlo
- AutoEntry
- BambooHR
- BigCommerce
- BlueFolder
- Buildertrend
- Bullhorn
- Capsule
- Chargebee
- Chaser
- Checkfront
- Chrometa
- Cin7 Core
- Cin7 Omni
- ClicData
- Clio
- Constant Contact
- CreditorWatch Collect
- Current RMS
- CustomerSure
- Cyfe
- Datamolino
- Deputy
- Dext
- Dryrun
- Dynamics 365 Business Central
- EZRentOut
- Ecwid
- Emburse Nexonia
- Entryless
- Epos Now
- Everhour
- Expensify
- Exsalerate CRM
- Fathom
- Fergus
- FieldAware
- Financial Driver
- Financial Management Cloud
- Fishbowl
- Float
- Float Cash Flow
- FreshBooks
- Freshdesk
- Futrli
- GoCardless
- Google Analytics 360
- Google Workspace
- Grow
- Gusto
- Harvest
- Hike
- Homebase
- Hotelogix
- HubSpot CRM
- HubSpot Content Hub
- HubSpot Marketing Hub
- HubSpot Service Hub
- Hubdoc
- Ignition
- InvoiceSherpa
- JobAdder
- Kickserv
- Klips
- LivePlan
- MRPeasy
- Manu Online
- Microsoft 365
- Microsoft Azure
- Microsoft Excel
- Microsoft Power BI
- Microsoft SQL Server
- Microsoft SharePoint
- Mindbody
- MinuteDock
- MySQL
- NetSuite
- Netskope One Platform
- OneDrive
- OnePageCRM
- Onsight
- Operations Hub
- PandaDoc
- PayPal
- Payment Evolution
- Payoneer
- Pepperi
- Plooto
- Podio
- PostgreSQL
- Priority Software
- Professional Services Cloud
- ProfitSee
- Proposify
- QuickBooks Enterprise
- QuickBooks Online
- QuickBooks Time
- Quoter
- Quotient
- Qvinci
- Qwilr
- Re-Leased
- Rydoo
- Sage 50 Accounting
- Sage Accounting
- Sage Intacct
- SalesSeek
- Salesforce Starter
- Sapaad
- Satago
- ServiceM8
- Shoeboxed
- Shopify
- Simple Salon
- Simpro
- Snowflake
- Solve CRM
- Spotler CRM
- Spotlight Reporting
- Square Payments
- Square Point of Sale
- Starshipit
- Streamtime
- Stripe
- Synchroteam
- Tableau
- Tabology EPOS
- Tallie
- Tidy
- TimeCamp
- Timely
- Total Synergy
- Tradify
- Trigger
- Twinfield
- Unleashed
- Veeqo
- WORKetc
- WooCommerce
- Workamajig
- Workato
- WorkflowMax
- XEDI Web EDI
- Xero
- ZENOTI
- Zahara
- Zapier
- Zendesk Sell
- Zoho Analytics
- Zoho Books
- Zoho CRM
- authorize.net
- ezyCollect by Sidetrade
- ezyVet
- vWorkApp
- webexpenses
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