Xero Software Pricing & Features

Xero

Accounting Software for SMBs

4.31/5 (1,826 reviews)

Xero overview

What is Xero?

Xero is a cloud-based small business accounting software with tools for managing invoicing, bank reconciliation, inventory, purchasing, expenses, bookkeeping and more. Xero is the alternative to QuickBooks. It’s modern, small business accounting software that lives in the cloud. It’s accessible from any computer or mobile device, making for a smarter and easier accounting process.

Beautiful design
The Xero dashboard presents users with a clear and concise overview of their financial situation. It provides small business owners with a greater understanding of their cashflow by highlighting bank balances, outstanding invoices, upcoming bills and expense claims in a visually appealing way.

Connects with 500+ business apps
Xero integrates with a variety of third-party apps commonly used by small businesses. Data flows directly into the Xero ledger, removing the time and effort required for manual data entry.

Simple bank reconciliation
Daily bank and credit card transactions are automatically imported into Xero and matched to their corresponding accounting transaction. Doing bank reconciliation is as easy as confirming the match is corrected and clicking “OK.”

Free unlimited users
Every Xero plan comes with unlimited users. No need to pay for extra licenses. Collaborate with colleagues or invite financial advisor to view data remotely and get valuable real-time advice!

Seamless, automatic updates
New features are added frequently based on feedback from our customers. Automatic updates occur every 3–6 weeks in the cloud, not on desktop.

Unlimited email support
Xero provides unlimited, around-the-clock email support from an experienced and knowledgeable staff.

Convert from QuickBooks and Sage
Xero will convert QuickBooks and Sage data for free when users sign up for a new account.
www.xero.com

Pricing

Starting from
$20/month
Pricing options
Value for money

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English
Xero screenshot: Xero DashboardIntroducing Xero Accounting Software | XeroXero screenshot: Xero PayrollXero screenshot: Xero ReportingXero screenshot: Xero InvoicesXero screenshot: Xero Assurance DashboardXero screenshot: Xero AccountsXero screenshot: Xero ContactsXero screenshot: Xero DashboardXero screenshot: Xero MobileXero screenshot: Xero Profit and Loss ReportsXero screenshot: Xero PayrollXero screenshot: Xero Summary ReportXero screenshot: Xero Sales AccountXero screenshot: Xero ContactsXero screenshot: Xero Timesheets, Payslips, and LeaveXero screenshot: Xero CalendarXero Touch | The mobile app for Xero accounting software | Xero

Xero reviews

Value for money
Features
Ease of use
Customer support
  4.2
  4.2
  4.2
  3.9
Adam Hill

Absolutely love Xero

Used daily for 2+ years
Reviewed 2019-11-03
Review Source: Capterra

Xero has allowed us to get a real, detailed view on the financial situation within our company from one place. With a comprehensive setup, it can provide real value from day one.

Pros
Xero has transformed our financial management and provides us with all the real time data we could imagine, and where it lacks, integrations take over. While more "accountancy" friendly than some of the more simple products, once you work with your accountants to get this right, you won't regret it. The detail, features and holistic approach to managing company finances means that we are using this every day and with pleasure.

Cons
The interface is being updated, and it is needed as it is a little old fashioned in its design. That said, it is clean and clear and otherwise we love everything about Xero.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Xero

Accounting Software for SMBs

Paul Chick

Super Simple Accounting Software for Small to Medium Sized Businesses

Used monthly for 2+ years
Reviewed 2019-09-15
Review Source: Capterra

As a small business our main priority is to keep our monthly book keeping tasks simple and quick. Since moving to Xero from MYOB we have found a significant reduction in our book keeping time input. We are NOT accountants or book keeping experts and Xero as an accounting system has definitely made this part of our business much more efficient. We are guided by our accountant as how best to use the software and have been able to develop a simple client - accountant relationship with Xero being the main conduit of information between us.

Pros
As a small business we found Xero to be a simple and very cost effective solution for all our accounting - book keeping needs. Xero is very easy to set up with your accountant and reduces the time you need to spend on book keeping tasks each month. With automatic bank feeds the time we need to reconcile our accounts each month is minimal. The audit trail features mean any issues that arise can be quickly found and fixed. Being able to notate any transactions enables our accountant to quickly respond to our queries. As a small business keeping our external accountant costs down is very important to us and by using Xero means the time our accountant has to actually spend on our accounts is less and therefore so are the invoices we receive from him!

Cons
Some of the automatic accounts Xero suggests you reconcile to are not correct so it is important to double check each transaction before reconciling. We had issues setting up some of the automatic bank feeds and still have one bank account that will not process the feeds so we need to enter those transactions manually. When uploading a file of transactions we also had some issues and found it quicker just to manually enter them into the software.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Xero

Accounting Software for SMBs

Kathryn Hedges

Affordable professional level accounting software for small business

Used weekly for 1-2 years
Reviewed 2019-08-26
Review Source: Capterra

It's been easier to use Xero than I expected, but I had a nasty surprise at tax time when I realized the default accounts/descriptions for expenses did not correlate 1:1 to IRS categories. (I should have checked this more closely when I set up my accounts because it's a New Zealand company, and the previous product was local.) This means I will need to double-check all my transactions for 2018 and the IRS has my vastly overestimated tax payment until I can do that and file my return on an extension. I've had a much better experience importing data from financial institutions because Xero uses a well-known importing service that is trusted by the institutions. I like being able to match multiple invoices to bank deposits because I usually don't run to the bank for each check. This will be more valuable as my company grows. I should probably find an accountant to assist me with this, but I haven't found an accountant who understands both craft businesses and Xero.

Pros
Professional double entry software at a very affordable price Accommodates both cash and accrual accounting Links to financial institutions to get transactions Uses standard importer recognized by the financial institutions instead of just trying to log in remotely (and triggering fraud alerts) Can match multiple invoices to a single deposit transaction imported from bank Can keep using Xero as company grows

Cons
Pre-existing expense categories/descriptions don't map 1:1 with IRS definitions, so I'm having to go back to all my receipts to make sure expenses are entered in proper accounts because I didn't realize this when I switched More difficult to focus on specific expense categories to check transactions Have not been able to import historic data from previous app (possibly because it's not double entry) so I am still paying the subscription on that software to retain access to my data No integration with Craftybase, so I have to enter supply purchases and customer invoices there independently

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Xero

Accounting Software for SMBs

Anna Leckey

Xero makes reconciling fun

Used weekly for 2+ years
Reviewed 2019-03-04
Review Source: Capterra

I use Xero in two roles in my life, one as an employee and the other for the accounting software for my husband's business. In my work New Zealand schools use this software as it is relatively easy to learn, quite intuitive and uses cloud accounting, enables document uploads for accountants to view etc. Once well set up it is also fast to use on a day to day basis. At home I assist my husband to reconcile our business transactions for our accountant. We don't have to go in to the accountant's office or email invoices etc as we can upload them to Xero for him to see. You can set up the dashboard to get an overall view of your business and how much money is owed to you, and bills you owe, how you are tracking month to month, and the balances of your accounts you have linked to Xero.

Pros
I like the ease of reconciling because once you get set up and code a few items it remembers them for next time for a faster job (you still have to check them to see if they are correct first). I find it fun and satisfying to reconcile in Xero as it is quite visual, you see several lines waiting to be reconciled and then as you work through the transactions, coding them and clicking on the middle button, they disappear. Setting up bank rules is also a huge benefit, as they get coded automatically, ready for you to just hit the green 'ok' button. You can use this for your usual bills for example, electricity bill, local cafe, cell phone bill, internet charges. Although it does take time to set bank rules up to make sure all details are accurate, it saves time in the long run. I like the fact that customers can upload documents into the files section of Xero and their accountant can see these documents immediately to work on them or code them. I also like the search function as you can search for a particular number, or the first few letters of a name or business to find relevant transactions. Being able to generate invoices and email them direct from Xero is great as it saves time.

Cons
It is not the software's fault exactly, but because reconciling is so easy there is a temptation to accept what Xero suggests for a transaction and reconcile to this account, instead of pausing and really checking if the code is the best one. Xero is first and foremost a business accounting software, so the reports it can generate may not be exactly what other users of the software need, like schools for example, who may need a Xero add-on to get what they most need in regards to reports.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Xero

Accounting Software for SMBs

Anonymous

Xero truly puts powerful data in the hands of small business owners

Used daily for 2+ years
Reviewed 2018-08-15
Review Source: GetApp

Pros
I have been using Xero for a good number of years now and can only recommend it! The usability is fantastic, the ability to see really clearly how the accounts work is groundbreaking in its field. I love the bank reconciliation and the bank feeds. The automation of data is actually fun and linking it into the add-ons can make life a lot easier and save time and money. It is a great way to keep things simple and clear. I love the advisor features, that you can't break it (although you can make a real mess if not careful). For me the biggest benefit is the clarity of the data and the ability to drill down into virtually anything. Don't use Xero in super complex scenarios and I would recommend that you employ a proper XERO accountant - who actually knows how to use Xero and uses the data when using it though or you will end up paying twice - once for entering the data to xero - and again when the accountant pulls it out into their own software. Overall I would absolutely recommend Xero for people who are more serious than working in spreadsheets but who are turning over £50k-£3m+ with a fairly simple process.

Cons
We have found that Xero does not work well in all scenarios but there are work arounds - the bigger the business and the more complex the processes the less it suits but then if you are bigger/more complex you should arguably be using something else! Support is not awesome! It can take time and you are often met with unhelpful suggestions. There has been an increased number of 'blips' in the software in more recent months and the support has been almost useless in those cases and I have had to find workarounds. Conversation/instant message support should surely be on the cards? Another thing that I don't like is the highly evangelical nature of the conferences! It borders on the cultish and if you are not 'in' then you are definitely 'out'! I have not found there to be any benefit to being on the 'directory' for that same reason.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Xero

Accounting Software for SMBs

Xero pricing

Starting from
$20/month
Pricing options
Free trial
Subscription

Starter: $20/month
Standard: $30/month
Premium: $40/month

Pricing Comparison

How does Xero compare with other Finance & Accounting apps?

Subscription plan?

Xero



Free trial?

Xero



Free plan?

Xero



Xero Pricing Reviews

Pros
  • Payroll services are a real bargain.
  • This software is cheaper than other higher quality software.
  • Its really cheap. there is not much that I like so its very hard to try
  • Big monthly updates - no installs. Free link to very good add-ons. No backups. Very reliable.
Cons
  • No Cons that Xero or we will not fix fast.
  • The price, it's not cheap for small businesses like mine
  • Support is lacking, you need to use the community or pay a third party.
  • Doesn't hold up large amounts of information - only good for small businesses
93%
recommended this to a friend or a colleague

Xero features

API
Activity Dashboard
Billing & Invoicing
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Third Party Integration

Accounting Integration (149 other apps)
Accounting Management (150 other apps)
Audit Trail (105 other apps)
Automatic Notifications (136 other apps)
Compliance Management (141 other apps)
Reporting & Statistics (188 other apps)
Workflow Management (118 other apps)

Competitor Feature Comparison

API
Access Control
Activity Dashboard
Ad hoc Reporting
Assignment Management
Auto-Matching
Automated Scheduling
Automatic Backup
Balance Sheet
Bank Reconciliation
Billing & Invoicing
Budgeting
Business Analysis
Cash Flow Management
Charting
Check Printing
Collaboration Tools
Contact History
Contact Management
Credit Card Processing
Currency Conversion
Customer Database
Customer History
Customer Segmentation
Customizable Branding
Customizable Reporting
Customizable Templates
Data Import
Data Import/Export
Depreciation Calculation
Depreciation Tracking
Document Management
Document Storage
Document Templates
Drag & Drop Interface
Electronic Payments
Email Integration
Email Templates
Expense Claims
Expense Tracking
Financial Analysis
Financial Management
Fixed Asset Management
Forecasting
General Ledger
Goal Setting / Tracking
Inventory Management
Inventory Tracking
Invoice Management
Invoice Processing
Mobile Integration
Monitoring
Multi-Currency
Multi-Language
Order Confirmation
Order Management
Order Tracking
Payroll Management
Performance Reports
Permission Management
Physical Asset Tracking
Price Management
Profit / Loss Statement
Progress Tracking
Purchase Order Management
Quote Management
Real Time Data
Real Time Reporting
Receipt Management
Recurring Billing
Reimbursement Management
Reporting & Statistics
Retail Inventory Management
Sales Tax Management
Sales Tracking
Search Functionality
Status Tracking
Stock Management
Template Management
Third Party Integration
Time & Expense Tracking
Transaction History
Learn moreCompare App
API
Access Control
Activity Dashboard
Ad hoc Reporting
Assignment Management
Auto-Matching
Automated Scheduling
Automatic Backup
Balance Sheet
Bank Reconciliation
Billing & Invoicing
Budgeting
Business Analysis
Cash Flow Management
Charting
Check Printing
Collaboration Tools
Contact History
Contact Management
Credit Card Processing
Currency Conversion
Customer Database
Customer History
Customer Segmentation
Customizable Branding
Customizable Reporting
Customizable Templates
Data Import
Data Import/Export
Depreciation Calculation
Depreciation Tracking
Document Management
Document Storage
Document Templates
Drag & Drop Interface
Electronic Payments
Email Integration
Email Templates
Expense Claims
Expense Tracking
Financial Analysis
Financial Management
Fixed Asset Management
Forecasting
General Ledger
Goal Setting / Tracking
Inventory Management
Inventory Tracking
Invoice Management
Invoice Processing
Mobile Integration
Monitoring
Multi-Currency
Multi-Language
Order Confirmation
Order Management
Order Tracking
Payroll Management
Performance Reports
Permission Management
Physical Asset Tracking
Price Management
Profit / Loss Statement
Progress Tracking
Purchase Order Management
Quote Management
Real Time Data
Real Time Reporting
Receipt Management
Recurring Billing
Reimbursement Management
Reporting & Statistics
Retail Inventory Management
Sales Tax Management
Sales Tracking
Search Functionality
Status Tracking
Stock Management
Template Management
Third Party Integration
Time & Expense Tracking
Transaction History
Visit WebsiteCompare App
API
Access Control
Activity Dashboard
Ad hoc Reporting
Assignment Management
Auto-Matching
Automated Scheduling
Automatic Backup
Balance Sheet
Bank Reconciliation
Billing & Invoicing
Budgeting
Business Analysis
Cash Flow Management
Charting
Check Printing
Collaboration Tools
Contact History
Contact Management
Credit Card Processing
Currency Conversion
Customer Database
Customer History
Customer Segmentation
Customizable Branding
Customizable Reporting
Customizable Templates
Data Import
Data Import/Export
Depreciation Calculation
Depreciation Tracking
Document Management
Document Storage
Document Templates
Drag & Drop Interface
Electronic Payments
Email Integration
Email Templates
Expense Claims
Expense Tracking
Financial Analysis
Financial Management
Fixed Asset Management
Forecasting
General Ledger
Goal Setting / Tracking
Inventory Management
Inventory Tracking
Invoice Management
Invoice Processing
Mobile Integration
Monitoring
Multi-Currency
Multi-Language
Order Confirmation
Order Management
Order Tracking
Payroll Management
Performance Reports
Permission Management
Physical Asset Tracking
Price Management
Profit / Loss Statement
Progress Tracking
Purchase Order Management
Quote Management
Real Time Data
Real Time Reporting
Receipt Management
Recurring Billing
Reimbursement Management
Reporting & Statistics
Retail Inventory Management
Sales Tax Management
Sales Tracking
Search Functionality
Status Tracking
Stock Management
Template Management
Third Party Integration
Time & Expense Tracking
Transaction History
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Mobile apps

iOS App

233 reviews

See all iPhone Apps

Requires iOS 12.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App

2,416 reviews

See all Android Apps

Videos and tutorials

Additional information for Xero

Key features of Xero

  • Quick & easy 1099s
  • Mobile apps (iPhone, iPad, Android)
  • Receive bills electronically
  • Free, unlimited email support
  • Data security
  • Pay bills
  • Payment processing
  • File & transaction storage
  • Convert from QuickBooks
  • Customer & supplier tracking
  • PayPal & Stripe payments
  • Depreciation & disposal
  • Cash coding
  • Manual journals
  • Repeating journals
  • Inter-company funds transfers
  • Files attachments
  • Automatic updates
  • Bulk imports
  • Keyboard shortcuts
  • Ad hoc reporting
  • Assignment management
  • Automatic backup
  • Balance sheet
  • Bank reconciliation - auto import & code transactions
  • Business analysis
  • Charting
  • Contact history
  • Credit card processing
  • Customer database
  • Customer history
  • Customizable branding
  • Customizable reporting
  • Customizable templates
  • Data import
  • Document storage
  • Document templates
  • Electronic payments
  • Email integration
  • Expense tracking
  • Financial reporting
  • Financial management
  • Fixed asset management
  • Cashflow forecasts
  • General ledger
  • Inventory tracking
  • Invoice management
  • Invoice processing
  • Mobile integration
  • Multi-currency
  • Order management
  • Order tracking
  • Payroll management
  • Permission management
  • Progress tracking
  • Purchase order management
  • Quote management
  • Real time data
  • Real time reporting
  • Recurring billing
  • Sales & spending monitoring
  • Search functionality
  • Status tracking
  • Template management
  • Third party integration
  • Transaction history
  • Dashboard - see bank balances, sales & bills
  • Receipt management
  • Automated scheduling
  • Smart lists
  • Order confirmation
  • Watch list
  • Currency conversion
  • Billing & invoicing
  • Budgeting
  • Data import/export
  • Drag & drop interface
  • Goal setting / tracking
  • Profit / loss statement
  • Sales tax management
  • Email templates
  • Expense claims
  • Price management
  • Retail inventory management
  • Stock management
  • Document approval
  • Cash flow management
  • Reimbursement management
  • Depreciation calculation
  • Business asset tracking
  • Auto-matching
  • Depreciation tracking
  • Access control
  • Check printing
  • Monitoring
  • Business performance analysis
  • Document management
  • Contact management
  • Inventory management

Benefits

Keep accounting data safe and secure.
Access accounts online anytime from anywhere, even on the go using mobile devices (iPhone/iPad/Android) or tablet.
Get better visibility on cashflow with real-time data.
Reduce the time spent keeping accounts up to date.
Software updates are free and available when users log in.
Collaborate with the whole team and an accountant. Users decide what each person can see.
Seamless accounting and payroll in the US (selected states), UK, Australia and New Zealand.