RecruitOnline - 2026 Pricing, Features, Reviews & Alternatives

RecruitOnline is the recruitment platform for staffing agencies: ATS, CRM, rostering, onboarding, timesheets, candidate and client portals, analytics and AI in one platform. Built by recruiters in Australia since 2017, out of a multi-branch AU/NZ agency, it serves agencies in blue collar and labour hire, healthcare, white collar and perm, and multi-sector or multi-brand groups. Trusted by 1,000s of recruiters.

What's included:

- ATS and CRM in one database: candidates, clients, contacts, jobs, placements, leads, opportunities and pipeline together.

- Rostering and shift offers: drag-and-drop rosters, one-tap shift offers to workers' phones, and mobile timesheets with optional geo-stamped clock-in.

- Compliance that blocks, not just records: tickets, licences and credentials tracked with expiry alerts. An expired blocking item means the worker can't be rostered.

- Onboarding: online registrations with built-in SignTrack e-signatures and right-to-work document collection.

- Candidate and client portals: workers see shifts and upload documents; clients and facilities post shifts, approve timesheets and view rosters.

- Recruitment marketing: multi-post to SEEK, Indeed, Trade Me and ZEIL with source attribution.

- AI inside the ATS: candidate matching with ranked reasons, RecruitChatBot screening by email and SMS, and AI note capture. Customer data is never used to train public AI models.

- Analytics: dashboards, KPI widgets, custom reports and GP reporting.

- Integrations: Gmail and Outlook, SEEK, Indeed, Trade Me, Kudosity SMS, Referoo and more. Pay and invoicing via the PinvoiceR integration.

Pricing is one flat platform fee with unlimited users, with no per-job or per-placement fees. Switching is run in-house: data is mapped and validated in a UAT system before go-live, typically in weeks, not months. ISO 27001 certified since 2022 and hosted on AWS in Sydney, Australia. 14-day free trial, no card needed to start.