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Applicant Tracking Software

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BambooHR logo

Everything works together in one platform.

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BambooHR brings all your employee, payroll, time, and benefit information together in one place, giving you the data accuracy, security, and coordination you need to sleep soundly.

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ApplicantStack logo

Applicant tracking system (ATS)/employee onboarding

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ApplicantStack applicant tracking system helps you find higher quality talent faster and maximize your recruiting budget. Top ATS with text-to-apply & mobile employee onboarding. Shorten time-to-hire while creating a superior applicant journey. Ideal for manufacturing, tech, healthcare hiring.

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Greenhouse logo

Greenhouse offers great hiring solutions at any scale.

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Greenhouse delivers a complete solution to help companies hire for what's next. As the fastest-growing hiring platform in the industry, thousands of leading companies like DoorDash, Dropbox and Wayfair use Greenhouse's intelligent guidance to design and automate all aspects of hiring.

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CEIPAL ATS logo
Category Leaders

Welcome to the new frontier of Talent Acquisition

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Ceipal enables you to integrate, manage, and improve the entire talent acquisition lifecycle, so you can simplify, scale, and transform any high-growth business into a diverse talent powerhouse. We serve over 2,500+ customers and 120,000 recruiters globally.

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Zoho Recruit logo

Talent Acquisition System to streamline your hiring process

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Zoho Recruit's applicant tracking system and talent acquisition system is designed for modern workforce that helps you hire more qualified candidates faster.

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Insperity logo

HR that makes a difference

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Insperity provides a personalized, optimal blend of service and HR technology that helps businesses focus on growth and opportunity.

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Rippling logo

Get more done with Rippling: Payroll, spend, HR & IT in one.

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Get more done with Rippling. Save time, automate busy work, and make great decisions by managing payroll, HR, IT, and spend in one.

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Keka logo

HR platform to manage payroll, expenses & performance

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Keka is a cloud-based human resource (HR) software designed to help organizations across retail, pharmaceuticals, IT, banking, and various other sectors manage employee details, payroll, expenses, and performance on a unified platform.

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Hiring Steps logo

Applicant tracking software

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Hiring Steps is an all-in-one cloud-based platform that aims to simplify every stage of the long and complicated recruitment process. The platform enables managers to streamline dentifying, interviewing, and screening of potential candidates. Key features include job description reviews, competitive salary analysis, job board integrations, pre-screening questions, employee assessments, background checks, applicant rating, and candidate shortlisting.

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Manatal  logo

Applicant Tracking System and Recruiting Software

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Manatal is a cloud-based recruitment & applicant tracking software designed for human resources (HR) departments and recruitment agencies. The solution offers tools for candidate sourcing, AI-based recommendations, candidate profile enrichment, team collaboration & communication, analytics and more.

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Indeed logo

Mobile applicant tracking, recruiting & job board

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Indeed is a pay-for-performance recruitment advertising network that helps job seekers & employers find the right fit, from thousands of company websites & jobs

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monday.com logo

Project Management Made Easy

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monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work.

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ADP Workforce Now logo

Cloud based Human capital management (HCM) suite

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ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for mid-sized companies with 50 - 5,000 employees.

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ZipRecruiter logo

Job posting & applicant tracking software

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ZipRecruiter enables companies to post to multiple free job boards with a single submission and vet all applicants through simple-to-setup online interviews

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Paycor logo

All-in-on HR solution built to modernize people management

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Paycor’s all-in-one, cloud-based human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention.

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Breezy logo

A modern recruiting & applicant tracking tool you'll love

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Breezy is a uniquely visual recruiting and applicant tracking system. It helps you optimize your hiring process by automating time-sucking tasks like interview scheduling, SMS & email messages while giving you all of the reporting & data insights you need to make better hiring decisions, sooner.

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100Hires logo
Category Leaders

Applicant Tracking System

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100Hires is an applicant tracking system that helps simplify recruitment. With resume parsing, customization, integrations, and a sourcing tool, it's a user-friendly, all-in-one platform for hiring top candidates. With the ATS, users will be able to attract, interview, and hire top talent faster than ever before.

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Homebase logo

The everything app for hourly teams and local businesses

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Built for small businesses, our all in one app simplifies scheduling, time clocks, payroll, HR, messaging to make work radically easy.

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Workday HCM logo

An HCM system that adapts to what comes next.

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Workday HCM is a cloud-based human resources solution that helps businesses streamline workforce planning, talent management, employee engagement, and payroll processes.

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JobDiva logo
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Global ATS, sourcing & talent management

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JobDiva is the global leader in Talent Acquisition, Talent Management and Applicant Tracking technology, delivered as an AI-powered Platform as a Service (PaaS) to the staffing and recruiting industry.

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Built logo

Cloud Based Solution for Time Off Tracking, Org Chart & More

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Cloud Based Time-Off Tracking and HR Management software featuring a dynamic Org Chart as well as Timesheets, Applicant Tracking & Onboarding

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Deputy logo

Staff Scheduling, Time & Attendance (Time Clock) and more

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Deputy is an all-in-one employee scheduling, time & attendance, tasking & communication platform, with mobile apps which allow users to manage teams on the go.

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Recruit CRM logo
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Recruitment Agency Software for Small to Midsize Firms

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Recruit CRM is a cloud-based recruitment agency software which helps small to midsize firms manage recruitment operations, daily activities, candidates, clients, contacts, & more. The platform enables recruiters to view & track applicant information, job vacancies, hiring status, & notifications.

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Paychex Flex logo

Payroll & HR solutions

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Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic payroll tax calculation, payment, & filling

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APS Payroll logo

Your Workforce Partner

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Automatic Payroll Systems (APS) makes payroll and HR easier for our customers.

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Here's what we'll cover:

Buyers Guide

Applicant Tracking

According to a GetApp survey, shortage of skilled candidates tops the list of challenges faced by the recruiters. The reason why recruiters are not able to find top talent are:

  • Time-consuming hiring processes such as resume filtering and candidate screening: Applicants are likely to quit the job if they find the interview process lengthy.

  • Lack of communication

  • Lack of recruitment tools to automate the hiring process.

An applicant tracking system (ATS) can help small businesses automate, simplify and fasten the entire recruiting process from sourcing to testing and selecting the top talents. With the help of ATS, recruiters can send regular updates to the candidate regarding the status of their job application. This way candidates feel more engaged during the entire recruiting process.

With more than 150 applicant tracking software available to choose, how to decide which is best suitable for your small business? We've created this guide to help you select the best applicant tracking tool. In this buyer's guide, we define the core features of ATS, look at the deployment options, highlight emerging trends, and list important questions that you should ask potential vendors before purchasing a solution.

What is applicant tracking software?

Applicant tracking software helps to streamline the recruitment workflow by automating time-consuming tasks such as resume filtering, candidate screening, and scheduling interviews.

ATS helps recruiters manage candidate data such as personal details, demographic information, and salary expectations in a centralized location. This allows recruiters to manage candidate pipeline and track applicant status throughout the process of hiring.

Did you know that hiring a wrong employee could cost you an average of $14,900 per year? Especially small businesses that are on a budget constraint, the cost of a bad hire can be devastating.

Types of Applicant Tracking Software

To select the right ATS tool for your business, you first need to understand the various types of solutions in the market. The next section breaks down the most common types of ATS software:

Standalone ATS software: It is installed on each system at the client's site. A standalone ATS is configurable and has the ability to tailor workflows, roles, and approvals to existing processes. If your business' focus is on advanced recruiting functionality, choose standalone ATS software.

Integrated ATS software: This software helps you to integrate applicant tracking module with the existing HR software or any other disparate systems. Small businesses that want a single software suite to implement multiple HR features, should consider integrated systems. An integrated software helps you to save costs and stores all the HR data in a single database.

Key question to ask your vendor before you buy: Is your software suitable for my business size and for the kind of business I do?

Deployment options for applicant tracking software

After you decide the type of software you need, the next step is to select the right deployment model. Given below are the deployment methods of most solutions:

  • Cloud-based:

     

    This kind of deployment is offered in a per user per month subscription model. The applicant data is stored on the cloud, which helps recruiters to access the data on any device and from any location with internet access. Cloud-based software does not require installation or maintenance expenses.

  • On-premise:

     

    This option is available through a license agreement and the software is hosted on the client's location. On-premise deployment requires a high level of security and dedicated IT support to manage the solution. Generally, this kind of deployment is costly as it requires a complex setup and installation process.

  • Web-based: ATS tools can be deployed on intranet or browsers such as Google Chrome, Firefox, and Internet Explorer. Since its web-based, applicant data is stored on a central server, don't need to need to copy files or applications from one computer to another.

Key question to ask your vendor before you buy: What are the pricing plans for your ATS tool based on the deployment option?

Common features of applicant tracking software

In this section, we've covered the key ATS software features that you should consider before purchasing a solution. Most small businesses will need most of these features.

  • Applicant tracking:

     

    Helps to track candidates at each step of the hiring process, such as screening, interview, selection, etc. The feature allows managers to provide feedback on an applicant's profile post interview.

Applicant tracking feature in Skeeled

Applicant tracking feature in skeeled

  • Applicant workflow:

     

    Automates the routine tasks such as resume sourcing, candidate screening, and sending email notifications to candidates. The feature allows recruiters to add applicant data in custom fields based on roles, education, and job status. This saves HR tons of time and allows them to focus on other essential tasks.

applicant workflow management in recruiterbox

Applicant workflow management in Recruiterbox

  • Candidate communications tracking:

Helps to maintain a record of the candidate interaction with the hiring team over various communication channels such as phone, email, etc. The feature allows candidates to track the status of their job application so that they're engaged during the recruitment process.

Candidate communication feature in Mighty recruiter

Candidate communication tracking in SmartRecruiters

  • Interview management:

Helps to track, schedule, and manage candidate interviews. The feature helps recruiters to create a prebuilt set of interview questions and rating parameters to better evaluate the applicants.

Interview Management in Interact

Interview management in Interact

Key question to ask your vendor before you buy: What are the most relevant features in your software that best suit my business requirements?

Important applicant tracking integrations

Here are some of the integrations that you should consider integrating into the ATS solution you purchase:

Social media platforms: Integrating social media platforms like LinkedIn, Twitter, and Facebook with your ATS can help you to post jobs on different social media channels in one go. Additionally, you can take advantage of social media analytics to better evaluate which social media platform yields better results for your hiring process.

Email communications tools: Integrate email communication tools, such as Gmail or Outlook to track the communication between recruiters and the candidates. Additionally, for mass mailing campaigns, you need to integrate with an email marketing software to send the hiring emails to multiple candidates.

Key question to ask your vendor before you buy: What are all the integrations you offer in your solution that can help my small business?

Advanced applicant tracking software configuration

Now that you've understood the common software features and integrations, the next step is to evaluate the advanced features that you could need. We haven't labeled these features as “common", but some of these could be vital to you based on your business type.

Applicant ranking: Score and rank candidates based on interactions during their screening and their answers in pre-screening questionnaires. Additionally, recruiters can save this data to maintain relationships with the candidates for future opportunities.

Schedule automatic emails: Schedule automated feedback emails to candidates about the status of their job application so that they're engaged during the recruitment process.

Key question to ask your vendor before you buy: What additional ATS features does your solution offers that can help my small business?

Watch out for the following software trends in the applicant tracking industry to stay ahead of your competition:

Mobile ATS to engage candidates: According to a career builder survey, 70 percent of applicants search for jobs on their mobile phone. Optimizing ATS for mobile– will help candidates to apply for jobs from their smartphone and track the status from any location. Expect this trend to be more critical for businesses to attract top talent and provide them with an engaging experience during the recruitment process.

AI for recruitment: According to a LinkedIn report, recruiters and hiring managers believe that artificial intelligence helped them in sourcing candidates (58 percent), screening applicants (56 percent), nurturing candidates (55 percent), and engaging candidates (24 percent). An ATS coupled with AI can automate the resume screening process and reduce the time and cost of candidate sourcing and screening. AI can help recruiters to stack-rank candidates those are most suitable for the job based on pre-set criteria such as skills, work experience, location, etc.

Visit our resource page on workforce trends to gain a broader understanding of how businesses are managing recruitment and HR to face these challenges.


Research methodology

We referenced the following documents while creating this guide: