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Paylocity vs Whale Comparison (2026)
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Good recommendations?
Overview
Streamline scheduling, time tracking, and labor cost control with Paylocity's workforce management software. Boost efficiency, reduce errors, and keep teams happy with easy shift swaps, real-time alerts, and mobile access to schedules and timecards.
Whale is a knowledge management software designed to help franchisees, managed service providers (MSPs), system companies, and real estate agencies create, maintain, and share knowledge including processes, policies, and procedures with employees.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.3
1.9K
5
4
3
2
1
1K
697
184
41
29
- Value for money
- Ease of use
- Features
- Customer support
70%
would recommend this app3.7
6
5
4
3
2
1
4
0
0
0
2
- Value for money
- Ease of use
- Features
- Customer support
67%
would recommend this appPros
“he customer support team has been responsive and knowledgeable whenever we've needed assistance, and the system's automation features have helped minimize errors and save valuable time.”
MD
Marilyn D.
Agency
“I love that I can manage payroll, run audits, configure cost centers, support benefits, run reporting, handle historical data migrations, and create workflows all in one system.”
HK
Hardeep K.
HR Generalist
“there are so many features that allow you to Remind employees or participants of trainings of activities of anniversaries or birthdays there are opportunities for you to give praise and you’re easily able to see your upcoming and past paychecks.”
AG
Ashley G.
After school and summer camp teacher
Pros
Not enoughreviews yet
Cons
“More transparency on PDRs, we have a hard time tracking the status of the PDR submitted, we have to ask for updates every time, I wish there is a portal/dashboard we can track it by the PDR number.”
XL
Xin L.
HRIS Coordinator
“The system is not user friendly: Unnecessary separation of tabs and information, unhelpful AI bot, uneducated (and sometimes) unresponsive Support Team, constant unnecessary and unhelpful updates, numerous glitches in the system, etc.”
LS
Lauren S.
HR Coordinator and Recruiter
“We have experienced several challenges with Paylocity, including occasional inaccuracies in time-off accruals and balance transfers, incompatibility with employees in American Samoa which requires manual work, and improperly configured EDI.”
PA
Paola A.
Human Resources Manager
Cons
Not enoughreviews yet
- Vendor responds to reviews
- Last review11 days ago
- Vendor responds to reviews
- Last review5 months ago
Key features
- Total features180
- 1099 Preparation
- 360 Degree Feedback
- 401(k) Tracking
- ACA Reporting
- API
- Academic/Education
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Action Management
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Adaptive Learning
- Alerts/Notifications
- Applicant Tracking
- Application Management
- Approval Process Control
- Archiving & Retention
- Assessment Management
- Assignment Management
- Asynchronous Learning
- Attendance Management
- Attendance Tracking
- Audit Management
- Audit Trail
- Auto Update
- Automated Scheduling
- Availability Management
- Background Screening
- Batch Processing
- Benchmarking
- Benefits Administration Outsourcing
- Benefits Dashboard
- Benefits Management
- Billable & Non-Billable Hours
- Billable Items Tracking
- Bite-Sized Learning
- Blended Learning
- Boolean Search
- Budgeting/Forecasting
- Built-in Course Authoring
- Business Process Automation
- Business Process Control
- COBRA Administration
- Calendar Management
- Candidate Management
- Catalog Management
- Categorization/Grouping
- Certificates
- Certification & Licensing
- Certification Management
- Certification Tracking
- Chat/Messaging
- Chatbot
- Check Printing
- Clock In/Out
- Collaboration Tools
- Commenting/Notes
- Commission Management
- Communication Management
- Compensation Management
- Competency Management
- Compliance Management
- Configurable Workflow
- Contact Management
- Content Creation
- Content Library
- Content Management
- Content Sharing
- Corporate Card
- Corporate/Business
- Course Authoring
- Course Management
- Course Tracking
- Credit Card Management
- Customizable Branding
- Customizable Fields
- Customizable Questions
- Customizable Reports
- Customizable Templates
- Dashboard
- Data Connectors
- Data Import/Export
- Data Security
- Data Visualization
- Decision Support
- Deduction Management
- Direct Deposit
- Disability Insurance Administration
- Document Management
- Document Review
- Document Storage
- Drag & Drop
- Drag & Drop Editor
- Electronic Forms
- Electronic Signature
- Email Alerts
- Email Management
- Employee Benefits Administration
- Employee Database
- Employee Engagement
- Employee Handbook
- Employee Management
- Employee Onboarding
- Employee Portal
- Employee Profiles
- Employee Recognition
- Employee Scheduling
- Employee Self Service
- Engagement Tracking
- Expense Management
- Expense Tracking
- FMLA Administration
- Feedback Management
- File Sharing
- For Accountants
- For Mobile
- For Small Businesses
- Forecasting
- Forms Management
- Full Text Search
- Gamification
- Goal Management
- Goal Setting/Tracking
- Gradebook
- HIPAA Compliant
- HR Management
- HR Metrics Library
- HSA/FSA Administration
- In-App Training
- Individual Development Plans
- Insurance Management
- Interactive Content
- Internal HR
- Internal Talent Mobility
- Interview Management
- Job Board
- Job Description Management
- Job Posting
- Job Requisition
- Knowledge Base Management
- Knowledge Management
- Labor Forecasting
- Learner Portal
- Learning & Development
- Learning Management
- Learning Paths/Tracks
- Leave Tracking
- Life Insurance Administration
- Lifecycle Management
- Messaging
- Microlearning
- Mileage Tracking
- Mobile Access
- Mobile Alerts
- Mobile App
- Mobile Interface
- Mobile Learning
- Mobile Receipt Upload
- Monitoring
- Multi-Country
- Multi-Language
- Multi-Location
- Multi-State
- Negative Feedback Management
- No-Code
- Offboarding
- Onboarding
- Ongoing Performance Tracking
- Online Time Clock
- Online Time Tracking
- Organizational Charting
- Orientation Workflow Management
- Overtime Calculation
- Payroll Management
- Payroll Reporting
- Peer Appraisals
- Peer Learning
- Peer-to-Peer Recognition
- Performance Appraisal
- Performance Management
- Performance Metrics
- Performance Review Management
- Policy Creation
- Policy Library
- Policy Metadata Management
- Policy Training
- Pre-built Templates
- Prioritization
- Process Modeling & Designing
- Progress Reports
- Progress Tracking
- Pulse Surveys
- Question Library
- Quizzes
- Real-Time Analytics
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Receipt Management
- Recruitment Management
- Registration Management
- Reimbursement Management
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Resume Database
- Resume Parsing
- Resume Search
- Retirement Plan Management
- Review Cycle Tracking
- Rewards Management
- Rich Text Editor
- Role-Based Permissions
- Rules-Based Workflow
- SCORM Compliance
- SSL Security
- Schedule Distribution
- Search/Filter
- Secure Data Storage
- Self Assessment
- Self Service Portal
- Self Service Tools
- Self-Enrollment
- Self-paced Learning
- Shift Swapping
- Sick Leave Tracking
- Single Sign On
- Skills Assessment
- Skills Tracking
- Social Learning
- Social Media Integration
- Split Deposits
- Succession Planning
- Surveys & Feedback
- Synchronous Learning
- Tagging
- Task Management
- Team Collaboration
- Template Management
- Templates
- Tests/Assessments
- Text Editing
- Third-Party Integrations
- Training Administration
- Training Companies
- Training Management
- Training Record Management
- User Management
- User Onboarding
- Version Control
- Video Content
- Video Management
- Video Support
- Visual Analytics
- WYSIWYG Editor
- Web Notifications
- Website Integration
- Wiki
- Workflow Management
- Total features138
- 1099 Preparation
- 360 Degree Feedback
- 401(k) Tracking
- ACA Reporting
- API
- Academic/Education
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Action Management
- Activity Dashboard
- Activity Tracking
- Ad hoc Reporting
- Adaptive Learning
- Alerts/Notifications
- Applicant Tracking
- Application Management
- Approval Process Control
- Archiving & Retention
- Assessment Management
- Assignment Management
- Asynchronous Learning
- Attendance Management
- Attendance Tracking
- Audit Management
- Audit Trail
- Auto Update
- Automated Scheduling
- Availability Management
- Background Screening
- Batch Processing
- Benchmarking
- Benefits Administration Outsourcing
- Benefits Dashboard
- Benefits Management
- Billable & Non-Billable Hours
- Billable Items Tracking
- Bite-Sized Learning
- Blended Learning
- Boolean Search
- Budgeting/Forecasting
- Built-in Course Authoring
- Business Process Automation
- Business Process Control
- COBRA Administration
- Calendar Management
- Candidate Management
- Catalog Management
- Categorization/Grouping
- Certificates
- Certification & Licensing
- Certification Management
- Certification Tracking
- Chat/Messaging
- Chatbot
- Check Printing
- Clock In/Out
- Collaboration Tools
- Commenting/Notes
- Commission Management
- Communication Management
- Compensation Management
- Competency Management
- Compliance Management
- Configurable Workflow
- Contact Management
- Content Creation
- Content Library
- Content Management
- Content Sharing
- Corporate Card
- Corporate/Business
- Course Authoring
- Course Management
- Course Tracking
- Credit Card Management
- Customizable Branding
- Customizable Fields
- Customizable Questions
- Customizable Reports
- Customizable Templates
- Dashboard
- Data Connectors
- Data Import/Export
- Data Security
- Data Visualization
- Decision Support
- Deduction Management
- Direct Deposit
- Disability Insurance Administration
- Document Management
- Document Review
- Document Storage
- Drag & Drop
- Drag & Drop Editor
- Electronic Forms
- Electronic Signature
- Email Alerts
- Email Management
- Employee Benefits Administration
- Employee Database
- Employee Engagement
- Employee Handbook
- Employee Management
- Employee Onboarding
- Employee Portal
- Employee Profiles
- Employee Recognition
- Employee Scheduling
- Employee Self Service
- Engagement Tracking
- Expense Management
- Expense Tracking
- FMLA Administration
- Feedback Management
- File Sharing
- For Accountants
- For Mobile
- For Small Businesses
- Forecasting
- Forms Management
- Full Text Search
- Gamification
- Goal Management
- Goal Setting/Tracking
- Gradebook
- HIPAA Compliant
- HR Management
- HR Metrics Library
- HSA/FSA Administration
- In-App Training
- Individual Development Plans
- Insurance Management
- Interactive Content
- Internal HR
- Internal Talent Mobility
- Interview Management
- Job Board
- Job Description Management
- Job Posting
- Job Requisition
- Knowledge Base Management
- Knowledge Management
- Labor Forecasting
- Learner Portal
- Learning & Development
- Learning Management
- Learning Paths/Tracks
- Leave Tracking
- Life Insurance Administration
- Lifecycle Management
- Messaging
- Microlearning
- Mileage Tracking
- Mobile Access
- Mobile Alerts
- Mobile App
- Mobile Interface
- Mobile Learning
- Mobile Receipt Upload
- Monitoring
- Multi-Country
- Multi-Language
- Multi-Location
- Multi-State
- Negative Feedback Management
- No-Code
- Offboarding
- Onboarding
- Ongoing Performance Tracking
- Online Time Clock
- Online Time Tracking
- Organizational Charting
- Orientation Workflow Management
- Overtime Calculation
- Payroll Management
- Payroll Reporting
- Peer Appraisals
- Peer Learning
- Peer-to-Peer Recognition
- Performance Appraisal
- Performance Management
- Performance Metrics
- Performance Review Management
- Policy Creation
- Policy Library
- Policy Metadata Management
- Policy Training
- Pre-built Templates
- Prioritization
- Process Modeling & Designing
- Progress Reports
- Progress Tracking
- Pulse Surveys
- Question Library
- Quizzes
- Real-Time Analytics
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Receipt Management
- Recruitment Management
- Registration Management
- Reimbursement Management
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Resume Database
- Resume Parsing
- Resume Search
- Retirement Plan Management
- Review Cycle Tracking
- Rewards Management
- Rich Text Editor
- Role-Based Permissions
- Rules-Based Workflow
- SCORM Compliance
- SSL Security
- Schedule Distribution
- Search/Filter
- Secure Data Storage
- Self Assessment
- Self Service Portal
- Self Service Tools
- Self-Enrollment
- Self-paced Learning
- Shift Swapping
- Sick Leave Tracking
- Single Sign On
- Skills Assessment
- Skills Tracking
- Social Learning
- Social Media Integration
- Split Deposits
- Succession Planning
- Surveys & Feedback
- Synchronous Learning
- Tagging
- Task Management
- Team Collaboration
- Template Management
- Templates
- Tests/Assessments
- Text Editing
- Third-Party Integrations
- Training Administration
- Training Companies
- Training Management
- Training Record Management
- User Management
- User Onboarding
- Version Control
- Video Content
- Video Management
- Video Support
- Visual Analytics
- WYSIWYG Editor
- Web Notifications
- Website Integration
- Wiki
- Workflow Management
Integrations
- Total integrations58
- 7shifts
- Altametrics
- AxisCare Home Care Software
- BambooHR
- BigQuery
- Blackbaud Financial Edge NXT
- Blue Marble Payroll
- Bullhorn
- ChatGPT
- Chromium
- CoAd
- ConnectWise PSA
- Connecteam
- Criteria
- Culture Amp
- DAT iQ
- DailyPay
- Deltek Costpoint
- Deltek Vantagepoint
- Deputy
- Docusign
- Ease
- Employee Navigator
- Event Manager
- Firefox
- Five9
- Google Chrome
- Google Drive
- Greenhouse
- Human Interest
- Lattice
- LinkedIn Recruiter
- MatrixCare Home Health & Hospice
- Maxwell Health
- MedTrainer
- Microsoft Edge
- Microsoft Teams
- Mitratech AssureHire
- Motive
- NOVAtime
- Navan
- NetSuite
- Okta
- OneDrive
- OpenSesame
- PAR OPS
- PDQ POS
- PerformYard
- Predictive Index
- Principle
- Programmatic
- QuarksUp
- QuickBooks Online
- Ramp
- Sage Intacct
- Salary.com
- Slack
- Smartlinx
- Teamtailor
- UKG Pro
- Verified First
- WEX Benefits
- WellSky Personal Care
- WinTeam
- WorkBright
- Workstream
- Zapier
- empower
- Total integrations10
- 7shifts
- Altametrics
- AxisCare Home Care Software
- BambooHR
- BigQuery
- Blackbaud Financial Edge NXT
- Blue Marble Payroll
- Bullhorn
- ChatGPT
- Chromium
- CoAd
- ConnectWise PSA
- Connecteam
- Criteria
- Culture Amp
- DAT iQ
- DailyPay
- Deltek Costpoint
- Deltek Vantagepoint
- Deputy
- Docusign
- Ease
- Employee Navigator
- Event Manager
- Firefox
- Five9
- Google Chrome
- Google Drive
- Greenhouse
- Human Interest
- Lattice
- LinkedIn Recruiter
- MatrixCare Home Health & Hospice
- Maxwell Health
- MedTrainer
- Microsoft Edge
- Microsoft Teams
- Mitratech AssureHire
- Motive
- NOVAtime
- Navan
- NetSuite
- Okta
- OneDrive
- OpenSesame
- PAR OPS
- PDQ POS
- PerformYard
- Predictive Index
- Principle
- Programmatic
- QuarksUp
- QuickBooks Online
- Ramp
- Sage Intacct
- Salary.com
- Slack
- Smartlinx
- Teamtailor
- UKG Pro
- Verified First
- WEX Benefits
- WellSky Personal Care
- WinTeam
- WorkBright
- Workstream
- Zapier
- empower
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