EnergyCAP Pricing, Features, Reviews & Comparison of Alternatives


Utility Bill Accounting & Energy Managemment Software

4.65/5 (60 reviews)

EnergyCAP overview

What is EnergyCAP?

EnergyCAP is a management and analysis software solution for organizations to track energy and non-energy utility usage. With the ability to group and benchmark multiple buildings, the system also permits flexible ways to capture bill data and monitor meter readings. Promising important analytical functionality for cost efficiency and environmental compliance, utility bill management tools span data entry, auditing, analysis, and daily reporting. Being centralized and consolidated, EnergyCAP collates utility bill and meter data with reliability to build a traceable history of usage and expenditure.

This information can then be subject to integrated analytical features including cost avoidance (M&V) for comparing current bills against yearly baselines to achieve more accurate savings insights. Options for data normalization, calendarization, and use versus weather help to factor in conditional parameters, while benchmarking ensures similar buildings or meters can be grouped to spot savings outliers. Budget building, forecasting, and rates/tariff checking tools are also joined by sustainability feedback for tracking ENERGY STAR compliance and the monitoring of greenhouse gas emissions – all open to an extensive array of built-in reporting capabilities.


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Business size



United States, Canada

Supported languages

English, French, Portuguese
EnergyCAP screenshot: The energy dashboard facility is customizable and allows users to select and arrange reporting widgets displaying key data snapshotsEnergyCAP Explained VisuallyEnergyCAP screenshot: PowerViews provide charts, graphs and tables summarizing core energy analytics that are dynamically updatedEnergyCAP screenshot: The project tracking feature reports energy and cost savings from a defined project typeEnergyCAP screenshot: Bill Lists offer a customizable view into subsets of bills found within EnergyCAP's database, with options to filter and sort the itemsEnergyCAP screenshot: Treeview navigation is a hierarchical structure that can be used to configure the database to reflect an organizational structure more closelyEnergyCAP screenshot: The Report Designer imports data into Microsoft Excel using an add-in and API support to allow custom reports to be generatedEnergyCAP screenshot: Utility data is presented as charts, graphs and tables across 300+ report types across 12 categories and exportable out to numerous popular file typesEnergyCAP screenshot: Cost avoidance capabilities compare current bills with a normalized baseline year, highlighting energy usage and cost every year to spot important savings trendsEnergyCAP screenshot: Normalization provides a more straightforward method for visualizing and evaluating energy management initiativesEnergyCAP screenshot: Calendarization improves accuracy of the allocation of utility bill data and cost data, by dividing the data and allocating it to the corresponding calendar monthEnergyCAP screenshot: Use versus weather graphs reveal correlations between the two variables, plotting a comparison between monthly degree days and meter energy usageEnergyCAP screenshot: Energy Use Intensity (EUI) is a metric used to monitor long-term energy efficiency for a given buildingEnergyCAP screenshot: Benchmarking invites the comparison of buildings and energy meters within peer groups automatically created by the system based on common attributes or user-created with custom benchmarking criteriaEnergyCAP screenshot: Automatically submit building energy data to ENERGY STAR's Portfolio Manager via EnergyCAP's unique interface, while tracking a building's current ratingEnergyCAP screenshot: Greenhouse gas emissions are tracked via energy utility bill data, providing feedback relating to the organization's carbon footprint

EnergyCAP user reviews

Value for money
Ease of use
Customer support
Justin Nagel

The EnergyCAP Software Platform works for South Dakota Higher Education

Used daily for 2+ years
Reviewed 2020-07-05
Review Source: Capterra

Our overall experience with the EnergyCAP software platform has been very positive. We are able to collect the necessary utilities consumption and cost data without any hassle and it is easy to analyze the data on EnergyCAP and print reports detailing usage by month and/or season.

There are many things to like about the EnergyCAP software platform. What I like best about the platform is that that it supports all six of South Dakota's public universities and two special schools. Every year legislators want an understanding of what our university system's utilities consumption is and why it is the way it is. EnergyCAP provides an easy-to-use platform that captures all of our data and printing cumulative reports is easy and understandable.

Over the last three years, the South Dakota Board of Regents has had to migrate from three different EnergyCAP software platforms. in 2017 we were using version 1. In 2018 we had to migrate to EnergyCAP version 3 because they were ending support for the legacy platform. In 2019 we had to migrate to EnergyCAP version 7 because of the phase out of Flash-based software platforms. It took many of our users a lot of extra effort to learn the new software and become comfortable with it.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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Mardi Ditze

EnergyCAP has launched the City of Philadelphia into a new sphere of data processing power.

Used daily for 2+ years
Reviewed 2018-05-25
Review Source: Capterra

EnergyCAP has many tools to help organizations in various ways. Philadelphia has multiple utilities that are localized, as in, not spread through the country. With that said, we most like the reporting functions, ability to see use and cost quickly, great customer service, ability to easily share data with internal AND external stakeholders, EnergyCAP brings data to life with customizable reporting and dashboards, it works with Portfolio Manager to benchmark buildings more quickly, the ability to change hierarchies or move data within the organization quickly and efficiently with setup sheets, it has open API to communicate with other software in the City, and EnergyCAP uses Bill CAPture, which is a service that uploads bills into EnergyCAP. EnergyCAP has given our team more time to work on other projects using the data rather then spending time manipulating the data in spreadsheets or another cumbersome process.

The City of Philadelphia has carbon goals to reach. Tracking greenhouse gases is a core part of reaching those goals and the City has been tracking GHGs for more years than has used EnergyCAP. EnergyCAP does track GHGs, but it is EnergyCAP's calculation. If the City uses that calculation, the emissions change. To maintain integrity of the trends, the City has opted to continue to use a separate calculation to report GHG emissions.

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Ease of use
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Varick Erickson

Outdated, un-intuitive, glorified spreadsheet

Reviewed 2015-06-10
Review Source: Capterra

For our purposes, this product is a hammer trying to find a nail; a simple spreadsheet can replace the functionality required for our purposes. The product pricing is not suitable for an institution our size. Essentially, the software has no payback for our campus. It is a constant nuisance to figure out whether the client or web is better for certain tasks. The client is beyond old and needs to be updated. The website interface is made with Flash, which is an outdated technology that most software companies have fled. The entire gui needs to be vetted by an experienced HCI team in order to make product more user friendly.

Response from EnergyCAP

Varick makes some valid points. Adobe Flash/Flex was a common choice for browser-based applications five years ago, but (as he correctly points out) many software companies have moved away from it, EnergyCAP included. A release of our HTML 5 browser user interface is planned for late in 2015, and we are close to finally retiring the legacy installed client as we re-design, re-engineer and move additional features to the browser version. I would also agree that many smaller universities, colleges and community colleges find great success with lower-priced systems, such as our simpler EnergyCAP Express or Enterprise Online versions. However, UC Merced is part of the University of California system-wide EnergyCAP implementation, including the large campuses that DO require the full Enterprise functionality. We appreciate and value all client feedback, positive and negative, and take all suggestions very seriously.
Steve Heinz, PE, CEM, CMVP, Founder & CEO, EnergyCAP, Inc.

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Fara Maslaki


Used daily for 2+ years
Reviewed 2019-09-23
Review Source: Capterra

We use EnergyCAP to track the cost and usage of the utilities in the County facilities. Based on this data, improvements are planned to maximize the efficiency in the facilities, which result in cost saving for the County.

EnergyCAP software is extremely user friendly and reliable system. I have been managing this system for 17 years through various versions of the system. With every version or release of the system, the quality of the product and functionality improves. Excellent reporting engine, which satisfies the needs of every user in Financial, Energy Management, or Administration divisions.

The account/user setting is simple and efficient. It would be helpful to allow for more user profile setting and cost center divisions.

Rating breakdown

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Ease of use
Customer support

Likelihood to recommend: 10/10

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Tony Wakley

A must have solution and best in the market

Used daily for 2+ years
Reviewed 2019-09-12
Review Source: Capterra

Fantastic overall experience. Our organization has taken piles of bills, endless spreadsheets, and countless amounts of time and utilized EnergyCap to become extremely efficient with all our utility management needs. The solution has replaced non-value time of data collection and manual input into value added time spent in analysis and proactive response. It has literally helped our organization identify and save hundreds of thousands of dollars and identify problems such as leaks and other operational issues in a faster manner.

The ease at which it helps manage utility bills both in terms of cost, usage and metering distributions. The responsiveness of the the Team and Staff to meet its customers needs and continuously improve the solution. The friendliness and organization of the user interface. And more.......

The Energy Project portion of the solution could be more detailed to allow user to capture more information and attributes about the projects. The inability for user to add bill image pdfs directly to the bill record in the event BillCapture is not utilized.

Rating breakdown

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Ease of use
Customer support

Likelihood to recommend: 10/10

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EnergyCAP pricing

Starting from
Pricing options
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Pricing varies by the number meter service points, licensed functionality, and services. Contact EnergyCAP directly for a quote.

The four packaged product offerings include:

EnergyCAP Enterprise - Starting at $9,000/yr for up to 250 meters

EnergyCAP Express - Starting at $2,600/yr for up to 100 meters

EnergyCAP CP/CP Plus - Exclusively for use by consultants and service providers; starts at $7,000/yr for up to 250 meters

EnergyCAP Professional - Requires an energy conservation plan with Cenergistic of Dallas, TX

EnergyCAP features

Activity Dashboard
Calendar Management
Customizable Reporting
Data Import/Export
Reporting & Statistics

Accounting Integration (106 other apps)
Activity Tracking (111 other apps)
Automatic Notifications (141 other apps)
Billing & Invoicing (158 other apps)
Customer Database (113 other apps)
Document Management (132 other apps)
Document Storage (101 other apps)
Electronic Payments (134 other apps)
Inventory Management (159 other apps)
Inventory Tracking (119 other apps)
Invoice Management (149 other apps)
Reminders (113 other apps)
Search Functionality (136 other apps)
Third Party Integration (168 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for EnergyCAP

Key features of EnergyCAP

  • Account management
  • Meter management
  • Metered billing
  • Rate management
  • Non-metered billing
  • Greenhouse gas tracking
  • Bill database
  • Energy price analysis
  • Water
  • Weather normalization
  • Emissions monitoring
  • Meter tracking
  • Bill audit
  • Bill importing
  • Cost / use reporting
  • Alerts / notifications
  • Schools
  • Residential properties
  • Commercial properties
  • Move in / move out
  • Trash
  • Electricity
  • Cable
  • Natural gas
  • Report designer
  • Weather data
  • Ad hoc reporting
  • Bill audits
  • Benchmarking
  • Calendarization (reports)
  • Charts & graphs
  • Cost analysis
  • Custom report templates
  • Data filtering
  • Bill import
  • Report distribution
  • Forecasting
  • Multiple billing rates
  • Energy procurement
  • Project tracking
  • SSO
  • Workflow management
  • Energy dashboard
  • Automated scheduling
  • Government compliance
  • Data export
  • Issue tracking
  • Open APIs
  • User defined fields
  • User permissions
  • Environmental compliance
  • Reporting
  • User management
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EnergyCAP's bill management tools track and audit any energy or non-energy commodity, facilitating manual or electronic monthly bill entries to create a full, accurate history of energy activities and expenditure across an organization.

Saving and analysis features provide a multitude of options for visualizing utility bill data, including cost avoidance, calendarization, normalization, benchmarking, and budget forecasting tools for spotting actionable areas for improving cost efficiency.

Including hundreds of built-in reports, EnergyCAP also includes a Report Designer for building fully exportable custom options from a template library, while custom, live Energy Dashboards makes it easy to analyze data and share it internally or publicly.

Meet sustainability regulations with ENERGY STAR benchmarking to track building ratings and work towards certification, while Greenhouse Gas Tracking feeds back data on emissions.

Meter data can be imported into EnergyCAP in multiple ways, tracking electronic smart meters at set intervals or from other electric meter channels, while the Smart CAPture service automates the upload of existing data from utility vendors.