PoliteMail - 2026 Pricing, Features, Reviews & Alternatives

PoliteMail is a plugin built for Microsoft Outlook, Exchange and Office 365, which helps organizations send email broadcasts to employees and analyze their engagement through actionable metrics such as open, click, and read-time rates. Features include customizable branding, filtered views, user group management, campaign creation, and reporting.

The application offers a template builder tool, which enables businesses to create responsive HTML pages or import pre-existing compatible HTML codes to design mails. PoliteMail allows users to customize fonts and colors across templates and add or replace content within Outlook. HR teams can also gain insights into employee engagement by conducting email surveys and polls. It lets managers schedule emails for a specific date and time based on recipients or senders' time zones.

Using PoliteMail’s analytics module, administrators can track recipients' responses by measuring rate of attention and effectiveness. Managers can use the heatmap feature to monitor how readers are viewing content and determine suitable placements for messages or links. It also helps businesses aggregate email addresses into distribution or mailing lists and create multiple custom fields such as a home address, job title, or mobile number to send bulk messages across different branches or recipient types.