Flexi-Grant Pricing, Features, Reviews & Comparison of Alternatives


Online grant management software

4.63/5 (8 reviews)

Flexi-Grant overview

Flexi-Grant® is an end-to-end grant management system that helps charity, research, education, and government organisations to manage their entire grant-giving process.

The platform is designed to simplify even the most complex of processes, during both the pre and post-award phases of your grant programmes.

You can use Flexi-Grant® to manage everything from the application process and review stage, right through to payment allocation and impact tracking – all from one easy to use web-based interface.

Because Flexi-Grant® is a fully configurable, off-the-shelf, system, it doesn’t matter how complex, unique, or challenging, your current processes are, we can customise the system to meet your needs – helping you and your team to work smarter, not harder.


Starting from
Pricing options
Value for money
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Business size



United States, Canada, Europe, Germany, United Kingdom

Supported languages

Flexi-Grant screenshot: The application portal enables applicants to seamlessly start, stop and complete application & monitoring forms at any time by logging into the systemFlexi-Grant® - Grant Management SystemFlexi-Grant screenshot: Create a better application process with Flexi-Grant’s collaboration feature. Capture references, Head of Department sign-off, payment information and give the lead applicant the power to invite and remind co-applicantsFlexi-Grant screenshot: Start and stop application pages at any stage, read instructions and guidance notes, upload supporting documents, print the application form, generate forms in PDF format and check statusFlexi-Grant screenshot: Applicants can answer questions that have been created using the drag & drop form designer, form logic and an intuitive question bankFlexi-Grant screenshot: Applicants can submit project budget information to support simple or complex budget schedulesFlexi-Grant screenshot: Flexi-Grant's built-in project question enables administrators to capture key project details e.g. project start and end date, description, value sought, title, project costs, outcomes, milestones etc.Flexi-Grant screenshot: Flexi-Grant's intuitive homepage enables applicants to register, login, contact and check out social media pagesFlexi-Grant screenshot: Applicants can access their account details to edit, manage and update their personal dataFlexi-Grant screenshot: Flexi-Grant’s powerful email tool lets administrators forward emails from Outlook or Gmail straight into their Flexi-Grant inbox. External emails to applicants can also be automatically attached to their case fileFlexi-Grant screenshot: Administrators can create monitoring forms and schedule them individually to awardees or in bulk. Administrators can also set up alerts to remind applicants when they have to report back on their progressFlexi-Grant screenshot: Flexi-Grant’s reviewer assignment tool enables admin teams to add entire review panels, check availability of individual reviewers, send reminder notifications and view reviewer stats like ‘completed reviews’ and ‘response rate’Flexi-Grant screenshot: Flexi-Grant's intuitive shortlisting tool lets users shortlist, reserve, and move applications on to the next round, as well as roll-back applications and prepare board/panel papersFlexi-Grant screenshot: Flexi-Grant's built-in question bank provides a library of question templates

Flexi-Grant reviews


Very good

Value for money
Ease of use
Customer support
Alexander Thomson

Flexi-Grant is a powerful and ever improving software solution, offering excellent value for money.

Used daily for 1-2 years
Reviewed 2017-10-09
Review Source: Capterra

The software provides my organisation with a greater degree of flexibility and control to manage the grant lifecycle, with improved consistency and efficiency, allowing us to focus on improving post-award management activities. Furthermore, we are part of a community of clients who will benefit from continuous improvement of the system, and fantastic customer support from the fantastic team at Fluent Technology.The software is easy to use and has a powerful workflow engine that has been well engineered and is structured in a logical manner. The software has a number of powerful functional tools which will facilitate improvements with the end to end grants management process, such as consistency across the grants portfolio, supplemented by a completed admin and financial audit history. Without question, the most powerful tool will be the Budget Adjustment Tool, which will provide a greater degree of confidence that budgets can be adjusted with the highest degree of accuracy, and efficiency.

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Dominika Panzer

Intuitive and easy-to-use with an amazing support team.

Used daily for 1-2 years
Reviewed 2017-10-09
Review Source: Capterra

Flexi-Grant really streamlines the process of grant-making. There are a lot of great features and the fantastic support team really value their clients and incorporate their feedback regularly to make the product even better.

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Eileen Kinghan

Not only fit for purpose but many elements are customised to our needs

Used daily for 1-2 years
Reviewed 2017-06-09
Review Source: Capterra

More efficient management of our grants portfolio: application process, monitoring reports, spend, payments. Ease of reporting tools to pull out and use data for our internal management reports.Adaptability and ongoing development, including a live 'ideas portal': truly 'Flexigrant' Excellent support team in terms of both speed and quality of response Intuitive for infrequent users

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Angus Baker

Intuitive user-friendly interface with a lot of powerful customisation options.

Reviewed 2016-04-19
Review Source: Capterra

The implementation and launch of the system all went smoothly and to schedule, and its been fully operational since launch. Being a regularly updated product it doesn't become stagnant and evolves with our needs and the state of the art, which was a concern for software we would be using over a number of years with an outward facing aspect. As with all IT systems, the more you use a product the more you think 'if only it also did x too' and such feedback has been gratefully received, discussed and often incorporated as part of the standard package. The interface is very crisp, intuitive and user-friendly, and can be customised to ensure each user only sees what they need to see, rather than a one-stop fits all approach, whilst retaining our branding. One drawback is for external parties wanting to access large amounts of information offline, which while possible, is less intuitive than we would like. Overall its a great system that continues to improve, covers a wide range of projects and has exceeded our expectations.

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Martin Cobb

Flexi-Grant has helped to streamline the VRF application process.

Reviewed 2016-04-15
Review Source: Capterra

It is very easy to use and even when I don't know how to use some of the software, Fluent have a fantastic team of experts who can point me in the right direction. We can now boast a next day response time to applications. This is in part thanks to Flexi-Grant for helping u to achieve this. Also, Flexi-grants enables us to answer all requests we receive without the worry of applications going astray. We have had a very positive response from applicants since migrating our application process to Flexi-Grant. This is mostly due to people being able to keep up to date with the progress of their applications. The application form is very easy to revise. My only concerns really are the lack of applicant management and 'behind the scenes' tools to help regulate our grant giving.

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Flexi-Grant pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Flexi-Grant prices in two parts: a one-off implementation cost and annual license costs.

Essential implementation: from £10,500

Enhanced implementation: from £16,500

Enterprise implementation: contact Flexi-Grant to request a quote

Flexi-Grant features

Activity Dashboard
Automatic Reminders
Contact Database
Electronic Payments

Access Control (33 other apps)
Activity Tracking (26 other apps)
Attendance Management (37 other apps)
Automatic Notifications (26 other apps)
Communication Management (30 other apps)
Contact Management (26 other apps)
Credit Card Processing (37 other apps)
Custom Fields (39 other apps)
Customizable Branding (33 other apps)
Customizable Reporting (37 other apps)
Data Import/Export (41 other apps)
Email Integration (32 other apps)
Mobile Integration (27 other apps)
Reporting & Statistics (39 other apps)
Third Party Integration (31 other apps)

Additional information for Flexi-Grant

Key features of Flexi-Grant

  • Grant award tracking
  • Grant opportunity search
  • Online applications
  • Payment tracking
  • Application scoring
  • Outcomes measurement
  • Financial reporting
  • Reminders
  • Audit trail
  • Central dashboard
  • Reviewer portal
  • Multiple review rounds
  • Reviewer assignment (manual or automatic)
  • Tag management
  • Return application to applicant
  • Form designer
  • Workflow builder
  • Shortlisting tool
  • Budget tables
  • Budget adjustment tool
  • Question bank
  • Organizational approval
  • Funding sources
  • Payment authorization levels
  • Diversity monitoring
  • Reviewer discipline matching
  • Query & export tool to create reports from data
  • Batch eligibility, monitoring reports and payments etc.
  • Multiple reviewers can review applications simultaneously
  • A built in CRM section to store various contact types
  • Customizable email and word templates
  • Set up notifications for colleagues, applicants & reviewers
  • Track and manage projects using budget tables.
  • Set up monitoring report schedules in bulk or per awardee
  • Build custom integrations with the API
  • Delegate access to authorized colleagues
  • Track applicants from submission to award and reporting
  • Monitor and track awardee's project activities
  • Set up delegated process and payment approval levels
  • Applicants can invite collaborators/referees to applications
View All Features


Completely Scalable - Flexi-Grant® can handle any volume of traffic, schemes, applications, or users.

Easy to Use - We’ve made sure Flexi-Grant® is simple to use, to help you work more efficiently.

Applications Portal - Lets applicants quickly complete their grant application from any device.

Reviewer Portal - Designed to make the peer review process as quick and painless as possible.

Custom & Bulk Eligibility - Choose your criteria then process applications in bulk, automagically.

Form & Workflow Builder - Quickly and easily build custom workflows and application forms.

Smart Inbox - Helps you attach any email message directly from your email inbox to an application.

CRM - Manage all your contacts and applications from one central location.

Application Collaboration - Gives applicants the power to invite co-applicants.

Budget Tables - Manage your budget and capture payment info in periods, quarters or annually.