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KeepnTrack Logo

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Visitor, student, & volunteer management software

(3)

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KeepnTrack Pricing, Features, Reviews and Alternatives

KeepnTrack product overview

Price starts from

499

Per year

What is KeepnTrack?

KeepnTrack is a visitor, student, and volunteer management software that provides organizations with the ability to efficiently manage visitors, volunteers, staff, students, and vendors from a single portal. The platform helps increase the safety and security of schools and students, as well as hospitals, retirement homes, summer camps, events, and more.

Key benefits of using KeepnTrack

KeepnTrack performs background checks on vendors, including matching against the federal sex offender registry.

KeepnTrack's visitor management system and automated sign-in process facilitates recording visitor data and includes a secure, self-service kiosk.

Volunteer applicants can utilize KeepnTrack's online application feature for filling out forms from any web-enabled device, at anytime.

The solution helps keep organizations in compliance with any state-mandated reporting protocols by accurately recording and storing detailed volunteer data.

KeepnTrack's student tracking software automatically sends out mobile text and email alerts to notify parents and guardians if their child has left the campus.

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

FAQs/Forum
Chat
Email/Help Desk
Phone Support
24/7 (Live rep)

Training options

In Person
Webinars
Live Online
Documentation

KeepnTrack pricing information

Value for money

4.0

/5

13

Starting from

499

Per year

Pricing options

Free plan
Subscription
Free trial
Pricing range

Value for money contenders

KeepnTrack features

Functionality

4.2

/5

13

Total features

20

2 categories

Most valued features by users

Alerts/Notifications
Mobile Access
Compliance Management
Attendance Tracking
Badge Management
Contact Management
Event Scheduling
ID Scanning

KeepnTrack users reviews

Overall Rating

4.2

/5

13

Positive reviews

77

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8.15/10
Rating distribution

5

4

3

2

1

6

4

2

1

0

Pros
The customer service reps are friendly and responsive. It runs an automatic background check on everyone that scans into the building which is a great security feature.
I love that once I got all students into the system,which was very simple, they can come in and sign in or out with ease.
Anytime I need assistance I have had GREAT customer support that is very willing and able to help me out step by step.
Cons
Everyone scans the magnetic strip on their license instead of the bar code, so we waste a LOT of time fixing it and explaining to people that they scanned the wrong thing.
Sometimes a user will use the back button and it will log out, then I have to assist in re-logging in and it is sometimes a inconvenience.
Working with the refreshing of the CBC - Criminal Background Checks.
TP
AvatarImg

Tammy P.

Education Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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I highly recommend KeepnTrack

Reviewed 5 years ago

The speed at which a background check can be done and the small cost has been a huge benefit for us. We have been using the system for 9 years now and I always recommend it.

Pros

It encompasses so much! We use it to track students for late arrival and early departures. Employees sign in and out which enables us, in an emergency, to print out a report that tells us who is in the building. An immediate sexual background is done on visitors when checked in. We have our Volunteers do the background check and we are able to track volunteer hours.

Cons

I really do not have any concerns. The technical part of the company has always been really helpful.

LH
AvatarImg

Libby H.

Education Management, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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A Student Accountability MUST HAVE!!

Reviewed 5 years ago

We are effectively keeping track of all of our students and are able to provide real time attendance to our administration in case of emergency. It is easy to set up and use - if you have questions, support is only a "chat" away!!

Pros

This software makes is so easy to tell where all of our students are at a moments notice. Since it is web-based, we can check it out of the building during fire and evacuation drills. It also keeps track of student tardies and the student history is easy and convenient to access. The barcode function is a must have!!

Cons

Students are somewhat confused the first time using the system, but once they get used to it, they become very quick at using it.

AR
AvatarImg

Verified reviewer

Education Management, 201-500 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Does as advertised

Reviewed 5 years ago

We're using this to keep our students/staff safe.

Pros

It definitely works as far as tracking who is coming and going from the building and checking the sex offender registry. It notifies us to any potential matches. We're also able to mark individuals as not being allowed in the building if a staff member or family reports someone shouldn't be around.

Cons

It's not an easy process to get a potential match marked as not a match. The reports are also not as intuitive to pull out as we'd like them to be.

KA
AvatarImg

Kelly A.

Primary/Secondary Education, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Keepn Track School Safety

Reviewed 5 years ago

My overall experience has been great. We started with KeepnTrack before they were sold and it was put as online software, so they have come along way.

Pros

We use it for student tardies, parent volunteers sign in for a badge for being on campus and I use it for parent volunteer hours.

Cons

Some of the changes over the years that I would use on the admin side were taken away and they made the software user friendly.

LR
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Linda R.

Education Management, 501-1,000 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Software Tokens

Reviewed 6 years ago

Working with the refreshing of the CBC - Criminal Background Checks. It has gotten better.

Pros

It is not a difficult software. It is very easy generating reports, looking up and adding information into profiles. Running background checks is extremely easy (just a matter of reading the results). Merging feature is pretty cool, just need to be extremely careful. There is no going back once you have merged profiles.

Cons

The CBC gets frozen quite often. This could be a drag.

KeepnTrack FAQs

Q. What type of pricing plans does KeepnTrack offer?

KeepnTrack has the following pricing plans:
Starting from: $499.00/year
Pricing model: Subscription


Q. Who are the typical users of KeepnTrack?

KeepnTrack has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


Q. What languages does KeepnTrack support?

KeepnTrack supports the following languages:
English


Q. Does KeepnTrack support mobile devices?

KeepnTrack supports the following devices:
Android, iPad, iPhone


Q. Does KeepnTrack offer an API?

No, KeepnTrack does not have an API available.


Q. What level of support does KeepnTrack offer?

KeepnTrack offers the following support options:
FAQs/Forum, Chat, Email/Help Desk, Phone Support, 24/7 (Live rep)

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