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Resource Guru vs Productive Comparison (2026)
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Good recommendations?
Resource Guru
4.7
(542)5
378
4
149
3
14
2
0
1
1
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Productive
4.6
(110)5
76
4
29
3
3
2
2
1
0
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Overview
The blissfully simple resource management tool that helps busy teams keep projects on track. See team availability and find the perfect person for every job. Schedule at speed and keep everyone aligned on upcoming work. Get insights on forecast vs actuals and utilization across projects and clients.
Productive is an end-to-end project management tool made for agencies and professional service business. Productive comes with an integrated Sales Pipeline, Resource Planning, and powerful Project Management features.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.7
542
5
4
3
2
1
378
149
14
0
1
- Value for money
- Ease of use
- Features
- Customer support
90%
would recommend this app4.6
110
5
4
3
2
1
76
29
3
2
0
- Value for money
- Ease of use
- Features
- Customer support
87%
would recommend this appPros
“It can feel a bit limited with reporting and customization, especially for more detailed tracking.”
WR
Will R.
SR. HR Operations Specialist
“It’s very user-friendly and works well for basic resource planning, even if it’s not as robust as some other tools.”
WR
Will R.
SR. HR Operations Specialist
“The calendar view makes it really clear who’s available and when.”
WR
Will R.
SR. HR Operations Specialist
Pros
“Productive provides many different solutions that most Service Companies need, in one place, allowing multiple team members from different departments to have everything under control.”
GG
Guglielmo G.
Chief Growth Officer
“I love all of the updates and developments, the use of AI and automations across the tool is making task management and in general project management so much easier and more efficient.”
HW
Helen W.
Delivery Manager
“It allows us to track resources, costs, and progress in one place, giving us full control over our projects and saving significant time compared to using separate tools.”
LS
Leo S.
Technical Director
Cons
“Unable to add check marks or drop downs for why a customer is in or what has been completed.”
CO
Candace O.
Flooring Sales Employee
“The worst part about Resource Guru is the guest access.”
PB
Peter B.
Managing Director
“The only thing we would rate negatively is that Resource Guru doesn't give you the option to tick off completed tasks.”
KS
Kiley S.
Traffic Manager
Cons
“DOCs, limited nesting of tasks (subtask cannot have another subtask), missing template center for reports, few specific things for our country in invoicing (double tax for both currencies etc)”
RT
Robert T.
COO
“Some features (like invoicing) are not relevant for us, since we use our existing CRM system.”
LS
Leo S.
Technical Director
“It can be a bit complex and time-consuming to get familiar with.”
GG
Guglielmo G.
Chief Growth Officer
- Vendor responds to reviews
- Last review12 days ago
- Vendor responds to reviews
- Last review6 days ago
Key features
- Total features103
- @mentions
- API
- Absence Management
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Planning
- Activity Tracking
- Ad hoc Reporting
- Agile Methodologies
- Alerts/Notifications
- Appointment Scheduling
- Approval Process Control
- Approval Workflow
- Assignment Management
- Attendance Management
- Attendance Tracking
- Audit Trail
- Automated Scheduling
- Automatic Time Capture
- Availability Management
- Bar Chart
- Billable & Non-Billable Hours
- Billable Items Tracking
- Billing & Invoicing
- Billing Portal
- Booking Management
- Budget Management
- Budgeting/Forecasting
- CRM
- Calendar Management
- Calendar Sync
- Campaign Analytics
- Campaign Management
- Capacity Management
- Cash Management
- Client Management
- Client Portal
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Communication Management
- Compliance Management
- Configurable Workflow
- Contact Management
- Cost Management
- Cost-to-Completion Tracking
- Currency Management
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Invoices
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Extraction
- Data Import/Export
- Data Integration
- Data Management
- Data Visualization
- Deadline Management
- Demand Forecasting
- Digital Asset Management
- Document Management
- Document Storage
- Drag & Drop
- Email Management
- Email-to-Task Conversion
- Employee Activity Monitoring
- Employee Database
- Employee Management
- Employee Profiles
- Employee Scheduling
- Estimating
- Event Calendar
- Event Scheduling
- Expense Management
- Expense Tracking
- Facility Scheduling
- File Management
- File Sharing
- Financial Analysis
- Financial Management
- Financial Reporting
- For AEC Industry
- For IT Project Management
- Forecasting
- Gantt/Timeline View
- Generative AI
- Goal Setting/Tracking
- Group Scheduling
- Hourly Billing
- Idea Management
- Integrated Business Operations
- Interaction Tracking
- Inventory Management
- Invoice Creation
- Invoice History
- Invoice Management
- Invoice Processing
- Issue Management
- Issue Tracking
- KPI Monitoring
- Kanban Board
- Key Performance Indicators
- Labor Forecasting
- Lead Management
- Leave Tracking
- Meeting Management
- Milestone Tracking
- Mobile Access
- Mobile App
- Monitoring
- Multi-Company
- Multi-Currency
- Multi-Department/Project
- Multi-Location
- Multiple Billing Rates
- Multiple Projects
- Notes Management
- Online Booking
- Online Invoicing
- Online Time Clock
- Online Time Tracking
- Order Management
- Overtime Calculation
- Percent-Complete Tracking
- Performance Metrics
- Planning Tools
- Predictive Analytics
- Prioritization
- Product Lifecycle Management
- Product Roadmapping
- Production Scheduling
- Productivity Tools
- Profit/Loss Statement
- Progress Tracking
- Project Accounting
- Project Billing
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Proposal Generation
- Purchase Order Management
- Purchasing & Receiving
- QuickBooks Integration
- Quotes/Estimates
- Real-Time Analytics
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Receipt Management
- Recurring Tasks
- Recurring/Subscription Billing
- Reimbursement Management
- Reminders
- Remote Access/Control
- Remote Support
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Resource Allocation
- Resource Allocation & Planning
- Resource Management
- Resource Request
- Resource Scheduling
- Revenue Recognition
- Role-Based Permissions
- Room Booking
- Sales Pipeline Management
- Scenario Planning
- Schedule Distribution
- Scheduling
- Scorecards
- Search/Filter
- Secure Data Storage
- Self Service Portal
- Self-Service Reporting
- Shift Management
- Sick Leave Tracking
- Single Sign On
- Skills Tracking
- Status Tracking
- Strategic Planning
- Sub-Task Management
- Summary Reports
- Supports Scrum
- Tagging
- Task Board View
- Task Editing
- Task Import
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Team Calendars
- Third-Party Integrations
- Time & Attendance
- Time & Expense Tracking
- Time Off Management
- Time Off Requests
- Time Tracking
- Time Zone Tracking
- Timesheet Management
- Utilization Reporting
- Vacation/Leave Tracking
- Variable Workforce
- Visualization
- Workflow Management
- Total features180
- @mentions
- API
- Absence Management
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Planning
- Activity Tracking
- Ad hoc Reporting
- Agile Methodologies
- Alerts/Notifications
- Appointment Scheduling
- Approval Process Control
- Approval Workflow
- Assignment Management
- Attendance Management
- Attendance Tracking
- Audit Trail
- Automated Scheduling
- Automatic Time Capture
- Availability Management
- Bar Chart
- Billable & Non-Billable Hours
- Billable Items Tracking
- Billing & Invoicing
- Billing Portal
- Booking Management
- Budget Management
- Budgeting/Forecasting
- CRM
- Calendar Management
- Calendar Sync
- Campaign Analytics
- Campaign Management
- Capacity Management
- Cash Management
- Client Management
- Client Portal
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Communication Management
- Compliance Management
- Configurable Workflow
- Contact Management
- Cost Management
- Cost-to-Completion Tracking
- Currency Management
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Invoices
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Extraction
- Data Import/Export
- Data Integration
- Data Management
- Data Visualization
- Deadline Management
- Demand Forecasting
- Digital Asset Management
- Document Management
- Document Storage
- Drag & Drop
- Email Management
- Email-to-Task Conversion
- Employee Activity Monitoring
- Employee Database
- Employee Management
- Employee Profiles
- Employee Scheduling
- Estimating
- Event Calendar
- Event Scheduling
- Expense Management
- Expense Tracking
- Facility Scheduling
- File Management
- File Sharing
- Financial Analysis
- Financial Management
- Financial Reporting
- For AEC Industry
- For IT Project Management
- Forecasting
- Gantt/Timeline View
- Generative AI
- Goal Setting/Tracking
- Group Scheduling
- Hourly Billing
- Idea Management
- Integrated Business Operations
- Interaction Tracking
- Inventory Management
- Invoice Creation
- Invoice History
- Invoice Management
- Invoice Processing
- Issue Management
- Issue Tracking
- KPI Monitoring
- Kanban Board
- Key Performance Indicators
- Labor Forecasting
- Lead Management
- Leave Tracking
- Meeting Management
- Milestone Tracking
- Mobile Access
- Mobile App
- Monitoring
- Multi-Company
- Multi-Currency
- Multi-Department/Project
- Multi-Location
- Multiple Billing Rates
- Multiple Projects
- Notes Management
- Online Booking
- Online Invoicing
- Online Time Clock
- Online Time Tracking
- Order Management
- Overtime Calculation
- Percent-Complete Tracking
- Performance Metrics
- Planning Tools
- Predictive Analytics
- Prioritization
- Product Lifecycle Management
- Product Roadmapping
- Production Scheduling
- Productivity Tools
- Profit/Loss Statement
- Progress Tracking
- Project Accounting
- Project Billing
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Proposal Generation
- Purchase Order Management
- Purchasing & Receiving
- QuickBooks Integration
- Quotes/Estimates
- Real-Time Analytics
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Receipt Management
- Recurring Tasks
- Recurring/Subscription Billing
- Reimbursement Management
- Reminders
- Remote Access/Control
- Remote Support
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Resource Allocation
- Resource Allocation & Planning
- Resource Management
- Resource Request
- Resource Scheduling
- Revenue Recognition
- Role-Based Permissions
- Room Booking
- Sales Pipeline Management
- Scenario Planning
- Schedule Distribution
- Scheduling
- Scorecards
- Search/Filter
- Secure Data Storage
- Self Service Portal
- Self-Service Reporting
- Shift Management
- Sick Leave Tracking
- Single Sign On
- Skills Tracking
- Status Tracking
- Strategic Planning
- Sub-Task Management
- Summary Reports
- Supports Scrum
- Tagging
- Task Board View
- Task Editing
- Task Import
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Team Calendars
- Third-Party Integrations
- Time & Attendance
- Time & Expense Tracking
- Time Off Management
- Time Off Requests
- Time Tracking
- Time Zone Tracking
- Timesheet Management
- Utilization Reporting
- Vacation/Leave Tracking
- Variable Workforce
- Visualization
- Workflow Management
Integrations
- Total integrations7
- Asana
- BambooHR
- BugHerd
- Calendly
- CharlieHR
- Factorial
- Fantastical
- Google Calendar
- HiBob
- HubSpot Marketing Hub
- Humaans
- Jira
- Justworks
- Memtime
- Microsoft Outlook
- Microsoft Teams
- NetSuite
- Personio
- QuickBooks Online
- Rippling
- Slack
- Xero
- Zapier
- Total integrations19
- Asana
- BambooHR
- BugHerd
- Calendly
- CharlieHR
- Factorial
- Fantastical
- Google Calendar
- HiBob
- HubSpot Marketing Hub
- Humaans
- Jira
- Justworks
- Memtime
- Microsoft Outlook
- Microsoft Teams
- NetSuite
- Personio
- QuickBooks Online
- Rippling
- Slack
- Xero
- Zapier
