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Resource Guru Logo

Blissfully simple resource management for busy teams.

Last updated: February 2025

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Table of Contents

Resource Guru - 2025 Pricing, Features, Reviews & Alternatives

What is Resource Guru?

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.

Resource Guru is powering productivity at companies including NASA, Publicis, and L’Oreal from only $4.16 per person, per month.

Try it free for 30 days!

Benefits of using Resource Guru

– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence.

– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away.

– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift people and resources from project-to-project.

– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects.

– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards, email notifications, and daily schedule emails

- Understand how your team is spending its time
Track your team’s time using refreshingly quick-to-complete timesheets. Compare forecast hours with actuals and export timesheet data for deeper analysis.

– Analyze where your time and money is going
Run reports on utilization and billable hours across projects and clients, so you can forecast and budget more accurately.

– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track.

– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.

Starting from

4.16

/user

Per month

view pricing plans
start trial

Resource Guru's key features

Most critical features, based on insights from Resource Guru users:

Task Management
Project Planning/Scheduling
Resource Management
Employee Scheduling
Resource Scheduling
Multiple Projects

All Resource Guru features

Features rating:

Labor Forecasting
Leave Tracking
Multi-Location
Project Time Tracking
Project Workflow
Real-Time Data
Remote Access/Control
Resource Allocation & Planning
Role-Based Permissions
Booking Management
Scheduling
Access Controls/Permissions
Time Off Requests
Visualization
Attendance Management
Variable Workforce
API
Alerts/Notifications
Real-time Scheduling
Vacation/Leave Tracking
Online Booking
Capacity Management
Employee Management
Drag & Drop
Availability Management
Group Scheduling
Calendar Management
Task Scheduling
Prioritization
Progress Tracking
Workflow Management
Attendance Tracking
Schedule Distribution
Project Management
Search/Filter
Forecasting
Calendar Sync
Activity Tracking
Time Off Management
Reporting/Project Tracking
Customizable Fields
Project Planning
Activity Dashboard
Utilization Reporting
Collaboration Tools
Client Management
Gantt/Timeline View
Reporting/Analytics
Mobile Access
Skills Tracking
Timesheet Management
Task Progress Tracking
Employee Database
Time & Expense Tracking
Room Booking
Self Service Portal
Dashboard
Single Sign On
Task Planning
Automated Scheduling
Team Calendars
Third-Party Integrations
Meeting Management
Employee Profiles
Time Tracking
Time Zone Tracking
Event Calendar
Assignment Management
Appointment Scheduling
Event Scheduling
Facility Scheduling
Customizable Reports
Project Tracking
Data Import/Export
Projections
Planning Tools
Real-Time Reporting
Performance Metrics
Real-Time Updates
Campaign Management
Remote Support
Reporting & Statistics
Overtime Calculation
Employee Activity Monitoring
Resource Request
Budgeting/Forecasting
Monitoring
Billable Items Tracking
Sick Leave Tracking

Resource Guru awards

Resource Guru alternatives

Resource Guru logo
4.7
(529)
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Starting from

4.16

/user

Per month

Free trial
Free version
Ease of Use
Features
Value for Money
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Homebase logo
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ic-pricetag

No pricing info

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Starting from

13.49

Per month

Free trial
Free version
Ease of Use
Features
Value for Money
Customer Support

Resource Guru pricing

Value for money rating:

Starting from

4.16

/user

Per month

Pricing details
Subscription
Free trial
Free plan
Pricing range
view pricing plans
start trial

Resource Guru integrations (18)

Integrations rated by users

We looked through 529 user reviews, to identify which products are mentioned as Resource Guru integrations, and what is the users perception.

Integration rating: 4.2 (6)

Because i am looking for automation in daily meeting scheduling but the meeting in guru just show busy to other users.

RG emails the daily schedule to whoever has selected that option. They seem to really like that feature.

Personal bookings made in Outlook is visible in Guru, hence no need to double register bookings.

MF

Muhammad Farooq Ijaz Alvi

Team Lead Security Infrastructure

1/3
Dynamics 365 logo
Dynamics 365

Integration rating: 5.0 (2)

This is our main accounting suite, so we need it to integrate with this system.

TK

Thomas King

Group Finance Manager

Integration rating: 5.0 (1)

we intergrate with resource costs to do cashflow forecasts on all our projects

JW

James Wilson

General Manager

Google Drive logo
Google Drive

Integration rating: 5.0 (1)

Trello logo
Trello

Integration rating: 3.0 (1)

Integration rating: 5.0 (1)

Integration rating: 5.0 (1)

Google Docs logo
Google Docs

Integration rating: 5.0 (1)

Harvest logo
Harvest

Integration rating: 4.0 (1)

Resource Guru support options

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

FAQs/Forum
Knowledge Base
Phone Support
Email/Help Desk
Chat

Training options

Documentation
Videos
Webinars

Resource Guru reviews

Overall rating

4.7

/5

529

Positive reviews

97

%

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9.04/10
Rating distribution

5

4

3

2

1

367

148

13

0

1

Pros
Resource Guru is extremely easy to use and effective at managing a team. It loads quickly, is super reliable and is our go-to software for managing any project.
Resource Guru is easy to use, and is updated to continue to make the product better for the customer. The repeatable booking function is fantastic.
I like how easy and quickly the support team are there to assist when needed. I like how it shows you who has booked what and the daily reminders via email of what is coming up, etc.
Cons
It's unfortunate that this tool doesn't link up with our PM tool, Asana. There's no 'undo' button if you accidentally click and drag a booking unknowingly.
Updating my work schedule/bookings is no longer a task that I dread.
Differentiating between confirmed file and unconfirmed files. Unable to sort resources by experience level.

Resource Guru FAQs

Q. What type of pricing plans does Resource Guru offer?

Resource Guru has the following pricing plans:
Starting from: $4.16/month
Pricing model: Subscription
Free Trial: Available | (No Credit Card required)


Q. Who are the typical users of Resource Guru?

Resource Guru has the following typical customers:
Large Enterprises, Mid Size Business, Public Administrations, Small Business


Q. What languages does Resource Guru support?

Resource Guru supports the following languages:
English


Q. Does Resource Guru offer an API?

Yes, Resource Guru has an API available for use.


Q. What other apps does Resource Guru integrate with?

Resource Guru integrates with the following applications:
Microsoft Outlook, Zapier, Google Calendar


Q. What level of support does Resource Guru offer?

Resource Guru offers the following support options:
FAQs/Forum, Knowledge Base, Phone Support, Email/Help Desk, Chat

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