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Resource Guru Logo
Resource Guru
4.7
(502)

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The fast, flexible way to schedule teams and projects

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(46)

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Resource Guru Pricing, Features, Reviews and Alternatives

Resource Guru product overview

Price starts from

4.16

/user

Per month

What is Resource Guru?

Resource Guru is the fast, flexible way to schedule people and projects. Get full team visibility in one calendar, create and edit bookings in seconds, and resolve scheduling problems on the fly.

Key benefits of using Resource Guru

– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence

– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift resources from project-to-project

– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects

– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track

– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards and daily schedule emails

– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.

– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away

– Analyze where your time and money is going
Track utilization and billable hours across projects and clients, so you can forecast and budget more accurately

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

FAQs/Forum
Knowledge Base
Phone Support
Email/Help Desk
Chat

Training options

Documentation
Videos
Webinars

Resource Guru pricing information

Value for money

4.6

/5

502

Starting from

4.16

/user

Per month

Pricing options

Free plan
Subscription
Free trial
Pricing range

Value for money contenders

Resource Guru features

Functionality

4.4

/5

502

Total features

95

18 categories

Most valued features by users

Alerts/Notifications
Activity Dashboard
Third-Party Integrations
Reporting & Statistics
API
Reporting/Analytics
Data Import/Export
Customizable Reports

Functionality contenders

Resource Guru users reviews

Overall Rating

4.7

/5

502

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9.02/10
Rating distribution

5

4

3

2

1

346

142

13

0

1

Pros
Resource Guru is extremely easy to use and effective at managing a team. It loads quickly, is super reliable and is our go-to software for managing any project.
Resource Guru is easy to use, and is updated to continue to make the product better for the customer. The repeatable booking function is fantastic.
I love how easy and simple Guru is to use. We spent so many years searching for a tool to fit our needs and only Guru could do what we needed - and better yet, it is so reasonably priced.
Cons
It's unfortunate that this tool doesn't link up with our PM tool, Asana. There's no 'undo' button if you accidentally click and drag a booking unknowingly.
Updating my work schedule/bookings is no longer a task that I dread.
Differentiating between confirmed file and unconfirmed files. Unable to sort resources by experience level.

Overall rating contenders

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Karl G.

Information Technology and Services, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Best SaaS tool we use in our business

Reviewed 3 years ago
Pros

Resource Guru literally transformed our business. It’s a super simple, yet incredibly powerful scheduling tool. It was very easy to implement and there was no friction onboarding the team. We’ve even setup some automations using their API, which feeds the data into our operational reporting. If you’re looking for a resource management and scheduling tool, look no further than Resource Guru.

Cons

The only thing I would like to see them add is a ‘do this every time’ option when I am asked how to handle a clash, rather than making me choose every time. Our business is such that we have to rearrange the schedule A LOT, and it gets annoying having to select an option over and over when I’m switching people’s schedules and it’s only going to be a temporary clash for 2 seconds. That’s a very small complaint though. Other than that, the software is perfect!

PS
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PJ S.

Industrial Automation, 51-200 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Clean, easy to use software with lots of room for growth

Reviewed 3 years ago

Overall, Resource Guru has been a welcome addition to our operational process. I have thoroughly enjoyed using the software so far and it has certainly made things easier on myself and my team. Although I have a long list of things I think the software can improve on, I hope to work with the development team to open a dialogue on these additions. I know that our application for the software may be unique, but I'm sure the developments will be appreciated by others as well.

Pros

Resource Guru is a very clean-looking software that provides an ease of use unlike I've seen in other products. No training was required to bring my team online with the software, much of it is intuitive. I appreciate the professional look and feel as well as the simplistic interface. Filtering is something that is crucial to our business, and while I love the functionality of it there is definitely room for improvement. Through implementing small workarounds we were able to bring this software online for a team of over 100 field service engineers with very short turnaround (less than three weeks of overlap between the old software and Resource Guru).

Cons

While Resource Guru provides a clean and simple software, at times I find it too simple. There are some features that are built in some places but not others. For example I have the option of custom tags for filtering Resources. I can build out a filter for region, city, desired schedule, skillets, or even favorite food if I want to. However, none of this applies to Projects. I would love to be able...

AK
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Ana K.

Computer Software, 1,001-5,000 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend4/10

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RESOURCE GURU - ok for small and medium companys and/or not too demanding user

Reviewed 4 years ago

We use it for micro and macro managing of our team. For bigger companies such as ours it is not flexible enough. Reasons as listed above.

Pros

I LOVE the sayings from the sitting guru on the upper right side on the dashboard.

Cons

I miss certain features or find them not to be optimal for end user: - Colouring certain project or client, without influencing dashboards in other offices worldwide, who happen to work on the same project or client (if I want to mark it regionally) - Search function is not successfully applicable (you dont't get clean results, without clutter) - Not optimal print option for weekly overview (Guru in the middle, format wrong) - Copy function only with shift key + draging the selected entry to duplicate it somewhere else - Reports export to excell is not usable without modifying the excell spread sheet - Complicated weekend bookings

Vendor response

Hi Ana I'm sorry to hear that you've had some difficulties. I wanted to let you know that we have plans to release custom fields for bookings in future, and this should help you to categorise individual bookings without having to use the "Color by" setting. When you filter resources you will see all bookings which have been made for them, and we are currently working on a dedicated project/client...

PK
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Pablo K.

Architecture & Planning, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Resource Guru Review

Reviewed 3 months ago
Pros

I like that I can see my coworkers calendars and what office they are working from. Also get to see what projects they are on and their typical working hours.

Cons

Maybe the layout design could be a little better sometimes it is hard to navigate to certain menus

RU
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Russ U.

Medical Devices, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Awesome Tool for Resource Management

Reviewed 3 years ago

We moved from a home-grown Excel sheet to Resource Guru and it has made a HUGE improvement in employee satisfaction, clarity of assignments, and projecting resource constraints and availability.

Pros

Easy to use! Straight-forward user interface.

Cons

I would love to see an easy way to see date/time of when an entry was placed on the schedule and who placed it there. It would be nice to have an "audit" trail of what changed, when, and by whom.

Vendor response

Hi Russ Thanks for sharing your feedback :) We don't currently support a timesheets feature, but this is firmly on our roadmap for the future. In the meantime you might be able to create your own DIY activity log by sending changes in your account to a spreadsheet using Zapier. You can read about using the Zapier integration here https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle

Resource Guru FAQs

Q. What type of pricing plans does Resource Guru offer?

Resource Guru has the following pricing plans:
Starting from: $4.16/month
Pricing model: Subscription
Free Trial: Available | (No Credit Card required)


Q. Who are the typical users of Resource Guru?

Resource Guru has the following typical customers:
Large Enterprises, Mid Size Business, Public Administrations, Small Business


Q. What languages does Resource Guru support?

Resource Guru supports the following languages:
English


Q. Does Resource Guru offer an API?

Yes, Resource Guru has an API available for use.


Q. What other apps does Resource Guru integrate with?

Resource Guru integrates with the following applications:
Microsoft Outlook, Zapier, Google Calendar


Q. What level of support does Resource Guru offer?

Resource Guru offers the following support options:
FAQs/Forum, Knowledge Base, Phone Support, Email/Help Desk, Chat

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