30-day free trial, no credit card required.
Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually).
Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually).
Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).
Clunky scheduling spreadsheets have always made resource planning more difficult than necessary, leading to miscommunication and frustration for companies that juggle multiple resources on a daily basis. Resource Guru is a web-based solution that aims to simplify the way organizations schedule resources by doing away with traditional spreadsheets and moving the process online.
A web application that provides users with a way to schedule people, equipment, and other resources, Resource Guru gives teams complete visibility so they can see the projects and clients their resources are booked on in real-time. Although Resource Guru started off gaining traction amongst some of the top creative and digital agencies, its reach has greatly expanded and it is now popular across a wide range of industries.
Resource Guru is a cloud-based team scheduling solution. Developed as an alternative to the complicated spreadsheets that many businesses still use for everyday resource scheduling, Resource Guru has a focus on complete team visibility. Drag-and-drop scheduling tools allow users to quickly add, edit, re-organize, and delete bookings, while a unique “availability bar” serves as a tool for team capacity planning.
Managers and bookers who use Resource Guru are able to save time scheduling resources, while team members become more productive thanks to the application’s up-to-date personal schedules. Resource Guru helps businesses gain insights into things like utilization and future capacity planning, with full utilization reports that can be filtered by resource type and user-defined custom fields.
Resource Guru’s cloud-based calendar gives organizations full team visibility, which enables managers and bookers to quickly see the projects and clients that their resources are booked on. Resource Guru’s calendars make it easy for users to see the big picture, including things like which employees are busy and which resources are booked at any given time.
Visit your calendar to quickly add, edit, or delete bookings. From one screen, you’re able to see what each person in your organization is working on, including projects, clients, and meetings. Resource Guru also has an “availability bar,” which gives you a quick overview of a resource’s remaining availability, and helps organizations maximize utilization for increased efficiency.
Resource Guru takes the complexity out of team scheduling with drag-and-drop functionality. In just seconds, users can add, move, edit, or delete bookings from their company schedules. Bookings can be dragged around on the scheduling page to re-allocate them to new resources.
Take advantage of Resource Guru’s flexible bookings feature. Unlike traditional calendars, Resource Guru’s web-based calendar lets you add bookings for a number of hours or a specific time. Complete team visibility means that you can see everyone’s bookings on one screen, along with details about individual clients or projects.
Personal dashboards help Resource Guru users ensure that their resource scheduling information is always up-to-date. Individual team members can login and view their updated personal schedules on their dashboard pages at any time.
Login to your own personal dashboard, and you can see exactly what you should be working on for the day or week. Any updates that your managers make to your dashboard, based on incoming bookings or new scheduling changes, will be reflected on your dashboard in real-time. This eliminates the need for managers to send multiple emails to employees each time their schedules change.
Custom fields provide a way for Resource Guru users to customize their resource types to fit their own requirements. (For example, this might include skill, department, or location.) Users can then use advanced filtering tools to focus on specific resources by these properties.
With Resource Guru, you can manage people, meeting rooms, technology equipment, vehicles, or any other type of business resource. Setup the availability for individual resources. (For example, maybe Conference Room A is never available on Monday afternoons.) Once these availability requirements are set, the conference room can never be “accidentally” booked by a user, and scheduling clashes become a thing of the past.
Resource Guru’s reports provide organizations with a glimpse into their own utilization and capacity planning issues. Reports can be generated on multiple resource types, including people, conference call lines, meeting rooms, and vehicles, to name just a few. Users can see which of their resources are over or under-utilized, and they can pull up utilization rates for specific individuals.
Use Resource Guru’s reports to improve the way you manage resources. You can analyze projects and see which clients are consuming the most resources. You can also use Resource Guru’s “waiting list” feature to pinpoint any instances where demand outpaces capacity.
Resource Guru has an API and webhooks, which allow users to create any integrations they may need. Podio, a project management app, also offers an integration with Resource Guru. Resource Guru is also working on a full integration with Slack.
Pricing for Resource Guru is based on the number of resources that an organization is scheduling. Monthly pricing starts at $2.50 per person. Businesses can add as many projects and clients as they need. Resource Guru offers a 30-day free trial, with no credit card required.