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Trello vs Microsoft Planner Comparison

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Overview

Trello and Microsoft Planner are popular tools among users. Both products have a lot of overlap in terms of their capabilities, so it makes sense to compare the two. To help you make a decision, we compare the ratings of Trello and Microsoft Planner to help you make an informed decision on which product is more suited for your organization.

Category Leaders
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$

12.50

/momonth
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
$

5

  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

We’ve analyzed 17,184 reviews for Trello and 71 reviews for Microsoft Planner to uncover how users perceive these products on parameters such as ease of use, customer support, value for money, functionality, and ease of deployment. We also look at whether users said they were likely to recommend these tools.


Note: All ratings are given on a scale of 1-5. We’ve scaled them to 20-100 to make them more distinguishable. Reviews that had ratings in decimals were rounded off (thus, a 4.5 star rating became a 5).


Overall rating:
Overall rating is the most general rating where, after using and evaluating the product, users provide a final rating. Trello scores 90 in overall rating, while Microsoft Planner lags significantly behind at 77.


Ease of use:
If a product isn’t simple to use, user adoption is generally low. The ease-of-use rating tells us exactly that—how easy do reviewers find the product to use? Trello scores 90 in ease of use, while Microsoft Planner lags significantly behind at 72.


Value for money:
Value for money is one of the most important factors that users consider when choosing a product. 41% of reviewers on GetApp said that value for money and pricing are the two reasons why they picked a certain product over its competitors. Trello scores 91 in value for money, while Microsoft Planner lags significantly behind at 68.


Features:
The features offered by a product—or a lack of features offered—is a huge factor in whether you’ll choose that product or go with a competitor. Trello scores 86 in functionality, while Microsoft Planner lags significantly behind at 62.


Customer support:
A software vendor’s quality of customer support could be the key to your success using the product. How quickly they respond to your questions, how they communicate new functionality, and the level of personalized service you receive are crucial aspects of your experience with the product. Trello scores 86 in customer support, while Microsoft Planner lags behind at 80.


Likelihood to recommend:
If users love the product, they’re more likely to recommend it to their colleagues or friends. Our likelihood-to-recommend rating captures exactly that—how likely reviewers are to recommend each product. Trello scores 85 in likelihood to recommend, while Microsoft Planner lags significantly behind at 60.

5

4

3

2

1

11,784

5,944

1,337

167

48

  • Value for money
  • Ease of use
  • Features
  • Customer support
97%
would recommend this app

3.8

5

4

3

2

1

25

25

18

1

6

  • Value for money
  • Ease of use
  • Features
  • Customer support
92%
would recommend this app

Pros

The product has a good look and is easy to use. Regarding the integration of the processes, it is very good and agile with the other members.
It's great - I appreciate the seamless integration with its mobile device application. I like being able to tag people so they can put attention on some project.
Trello is a very powerful and visually appealing tool for time management. It is great for collaboration and has many advanced features.

Pros

The planner is principally great because it's native to Microsoft. Especially in MS Teams, it's super to manage single tasks.
I like that the system is accessible on any device. The design is straightforward to use and is moderately feature rich.
A good tool with a friendly and intuitive interface.

Cons

I HATE that i can not see the archived tasks on the calender as an option. Not being able to archive a task after you complete it and still see it on the calender is a bummer.
Fear of insecurity is a shortcoming of the apps. Some bad people can use this app for their ill purpose.
The accidental "drag/move/delete" is scary for us because you can accidentally move a card when you're just trying to scroll over on the screen and that can be problematic.

Cons

It does have limits in the enterprise tier we have. The most annoying is that we can't tag team members in the comments of tasks and we can't create sub-tasks within it.
I have many small business clients, ran by over-stressed small business owners who only use their phones, and only have time to take in limited amounts of information. This app is useless on mobile.
Regarding this app, there are few things I dislike.
  • Vendor responds to reviews
  • Last review2 days ago
  • Vendor responds to reviews
  • Last review2 months ago

Key features

  • Total features146
  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Activity/News Feed
  • Agile Methodologies
  • Alerts/Notifications
  • Assignment Management
  • Automatic Backup
  • Backlog Management
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Business Process Automation
  • CRM
  • Calendar Management
  • Campaign Management
  • Categorization/Grouping
  • Channel Management
  • Charting
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management
  • Content Management
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customizable Categories
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Templates
  • Data Import/Export
  • Data Synchronization
  • Deadline Management
  • Desktop Notifications
  • Discussions / Forums
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Email Invitations & Reminders
  • Email Management
  • Email Marketing
  • Email-to-Task Conversion
  • Employee Activity Monitoring
  • Employee Management
  • Event Scheduling
  • File Management
  • File Sharing
  • File Transfer
  • Financial Management
  • Gamification
  • Gantt/Timeline View
  • Goal Management
  • Goal Setting / Tracking
  • Graphical Workflow Editor
  • Guest Access
  • Idea Management
  • Import Tasks
  • Inventory Management
  • Issue Management
  • Issue Tracking
  • KPI Monitoring
  • Kanban Board
  • Knowledge Management
  • Labeling
  • Lead Management
  • Live Chat
  • Marketing Automation
  • Marketing Calendar
  • Media Planning
  • Meeting Management
  • Messaging
  • Milestone Tracking
  • Mobile Access
  • Multiple Projects
  • No-Code
  • Notes Management
  • Order Management
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Planning Tools
  • Point of Sale (POS)
  • Polls/Voting
  • Portfolio Management
  • Prioritization
  • Process Change Tracking
  • Product Roadmapping
  • Productivity Analysis
  • Progress Reports
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Editing
  • Real Time Notifications
  • Real-Time Chat
  • Real-time Updates
  • Recurring Tasks
  • Remote Access/Control
  • Remote Support
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Resource Request
  • Resource Scheduling
  • Risk Management
  • Roadmapping
  • SSL Security
  • Scheduling
  • Search/Filter
  • Secure Data Storage
  • Skills Tracking
  • Spreadsheet View
  • Status Tracking
  • Strategic Planning
  • Supports Scrum
  • Surveys & Feedback
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Templates
  • Testing/QA Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • To-Do List
  • Traditional Methodologies
  • Training Management
  • Vendor Management
  • Visual Workflow Management
  • Visualization
  • Workflow Configuration
  • Workflow Management
  • Total features40
  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Activity/News Feed
  • Agile Methodologies
  • Alerts/Notifications
  • Assignment Management
  • Automatic Backup
  • Backlog Management
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Business Process Automation
  • CRM
  • Calendar Management
  • Campaign Management
  • Categorization/Grouping
  • Channel Management
  • Charting
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management
  • Content Management
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customizable Categories
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Templates
  • Data Import/Export
  • Data Synchronization
  • Deadline Management
  • Desktop Notifications
  • Discussions / Forums
  • Document Management
  • Document Storage
  • Drag & Drop
  • Due Date Tracking
  • Email Invitations & Reminders
  • Email Management
  • Email Marketing
  • Email-to-Task Conversion
  • Employee Activity Monitoring
  • Employee Management
  • Event Scheduling
  • File Management
  • File Sharing
  • File Transfer
  • Financial Management
  • Gamification
  • Gantt/Timeline View
  • Goal Management
  • Goal Setting / Tracking
  • Graphical Workflow Editor
  • Guest Access
  • Idea Management
  • Import Tasks
  • Inventory Management
  • Issue Management
  • Issue Tracking
  • KPI Monitoring
  • Kanban Board
  • Knowledge Management
  • Labeling
  • Lead Management
  • Live Chat
  • Marketing Automation
  • Marketing Calendar
  • Media Planning
  • Meeting Management
  • Messaging
  • Milestone Tracking
  • Mobile Access
  • Multiple Projects
  • No-Code
  • Notes Management
  • Order Management
  • Parent Task
  • Percent-Complete Tracking
  • Performance Metrics
  • Planning Tools
  • Point of Sale (POS)
  • Polls/Voting
  • Portfolio Management
  • Prioritization
  • Process Change Tracking
  • Product Roadmapping
  • Productivity Analysis
  • Progress Reports
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Editing
  • Real Time Notifications
  • Real-Time Chat
  • Real-time Updates
  • Recurring Tasks
  • Remote Access/Control
  • Remote Support
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Resource Request
  • Resource Scheduling
  • Risk Management
  • Roadmapping
  • SSL Security
  • Scheduling
  • Search/Filter
  • Secure Data Storage
  • Skills Tracking
  • Spreadsheet View
  • Status Tracking
  • Strategic Planning
  • Supports Scrum
  • Surveys & Feedback
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Templates
  • Testing/QA Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • To-Do List
  • Traditional Methodologies
  • Training Management
  • Vendor Management
  • Visual Workflow Management
  • Visualization
  • Workflow Configuration
  • Workflow Management

Integrations

  • Total integrations426
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • VisitorTrack
  • Zapier
  • Zendesk
  • Total integrations13
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • VisitorTrack
  • Zapier
  • Zendesk

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

User reviews that mention these apps

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

Share this review:

Trello logo

Trello

Trello Experiences

Reviewed 5 months ago

Mostly fine. Fairly unnecessary with similar options in Microsoft Planner etc.

Pros

It has some nice visual layouts for creating and managing workflows. The boards feature is particularly nice.

Cons

It just feels like one more generic place to manage workflow among a bevy of other more integrated options.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

Trello logo

Trello

Great, but lacks integration with Microsoft Office 365

Reviewed 25 days ago

Still use it with some clients, but prefer Microsoft Planner because it integrates perfectly with our Office suite.

Pros

Very simple to use interface Love the drag and drop features Perfect, so long as you stick to just the core of what Trello offers.

Cons

Lack of integration with Office 365 and searching within conversations / boards isn't great.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend8/10

Share this review:

Trello logo

Trello

Simple, free Kanban style project management

Reviewed 10 months ago
Pros

This takes my to-do list to the next level, helping me keep track of tasks and what bigger projects or programs they're a part of.

Cons

Unfortunately as far as I can tell it doesn't integrate with Microsoft Teams or Sharepoint or other products my team is using, unlike Microsoft Planner.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend10/10

Share this review:

Trello logo

Trello

I use this every day for personal, business, and home shared boards!

Reviewed a year ago

I keep different boards: - Home stuff, shared with my wife - Work, I prefer using trello over Microsoft Planner! Planner is too complicated! - Future plan travel - Side business It helps me keep my life organized!

Pros

Easy to use, no manual needed, intuitive

Cons

Sometimes I would like more advanced functions, but then I remember the beauty of this software lies in its simplicity

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend10/10

Share this review:

Trello logo

Trello

Get organised in minutes

Reviewed 2 years ago
Pros

So simple to use, that no matter what else I try (e.g. Microsoft planner, Asana etc) I always come back to Trello. Similarly whenever I have gotten team members onto Trello they have enjoyed it.

Cons

No Gannt chart or calendar view by default (though available with add-ins).

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend9/10

Share this review:

Trello logo

Trello

Great Project Management Software

Reviewed 3 years ago
Pros

I like the look of Trello a lot. It is bright, customizable, and fun. It also is built perfectly to facilitate collaboration on projects, making it easy to communicate between many people managing separate tasks.

Cons

Honestly, the main con is that Microsoft Planner manages to do basically the same thing, and integrates better with other Microsoft products, so I tend to use that instead. But I have no complaints about Trello itself!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Trello logo

Trello

Awesome project management App

Reviewed 6 months ago

100% satisfied.

Pros

Everything! I was using Microsoft planner, but Trello offers way more features and support for effective project management of a team. it even Implements with Microsoft Teams which has been a game changer for the team that I manage.

Cons

Nothing! Everything about this app is awesome.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend7/10

Share this review:

Trello logo

Trello

An affordable option for all

Reviewed 10 months ago

I love this option compared to Microsoft Planner or some of our other corporate options because we don't need licenses and we don't have compatibility issues. I can assign tasks to anyone with an email address. Really easy to use with no tutorial needed.

Pros

Super easy to deploy and to add users that are not part of your company or on any specific platform. Mobile friendly.

Cons

I haven't found any features I use to be missing at this time though we are still growing project management / project prioritization tracking with this tool. I may have updates soon.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Trello logo

Trello

Can't live without it!

Reviewed 2 years ago

Love Trello! We use it every day and the price is right (can you say free?!) and highly scalable.

Pros

Trello has just enough features. It's not overly complicated. We use trello both for managing work volume overall as well as task management for large projects. Our team has tried both Service Now visual taskboards and Microsoft Planner and both were lacking features we needed. With the open market of add-ons the sky is the limit with Trello!

Cons

I don't have a lot of cons to list. We do a bit of dual entry because our service desk ticketing system is not tied to Trello. Wish there were better integration options for Service Now.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Trello logo

Trello

Trello- nonprofit review

Reviewed a month ago

Having a visual and digital space to orgaize work has been a great resource over the last several years. I find when i have a big project and challenge ahead of me gravitating to tools like trello to help me get things laid out. thank yoU!

Pros

I love that trello offers various teirs and procing to their tool- as a nonprofit employee its been easiest for me to use the tool using a free account and have had others on my team- limited in what features we have access too, but can get the core of trello and the boards still. Its a pretty simple concept and easy to use, visial boards really help me in planning, executing and priortizing.

Cons

no complaints from my experience using the tool, other than our organization integrating it formally which would unlock more features and integrations with microsoft office 365 and specifically Microsoft Teams. Now with Microsoft Planner though many of the same features are available and that integrates with all of our tools better. Trello works better for certain projects that may include some volunteers or other external pro bono partners

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend5/10

Share this review:

Microsoft Planner logo

Microsoft Planner

Fills a hole (just)

Reviewed a year ago

Basic - to the point of not using it after a few initial attempts. The limitations made its use pointless. I recommend Trello over Planner to colleagues.

Pros

MS Planner is a bare bones planner tool. It does the basics of creating tasks and allocating them with, or without schedules. It triggers reminder emails and has basic dashboard views for users to see where their efforts need to be directed.

Cons

When using this product with an O365 licence it requires the plan to be associated with a Team (group). I don't understand why it simply can't be associated to my account. Linking it to a group enables the group members to see and edit what is in the plan. There's no security that will allow me to enable plan access to specific team members - so it can't serve a subgroup of the Team. You also cannot have a plan for Private Teams Channels - who are, again, a subgroup of the Team. So you can't build the plan privately or share it privately. This is a major shortcoming.