WashUp - 2026 Pricing, Features, Reviews & Alternatives

WashUp is a cloud-based operations platform built only for car washes. It brings equipment records, inspections, preventative maintenance, daily checklists, vehicle damage claims, employee scheduling, team chat and reporting into one system that runs on iOS, Android and any web browser. It’s built for car wash owners, operators, general managers and site crews running express tunnel, flex and full-service, in-bay automatic, self-serve and pet washes, from a single site to large multi-location groups.

Core functions

My Wash (equipment and asset records): organize each location into bays and areas, then list every piece of equipment with manufacturer, model, serial number, install date, photo, manuals, warranty files and notes. Each item keeps a full history of issues, fixes and completed maintenance. Load it with a setup wizard or CSV import.

Inspections: build inspection lists per bay from your equipment or custom items, with written criteria for each. Inspectors rate items Red, Yellow or Green or enter numeric readings (PSI, pH, TDS, temperature and more) against thresholds that set the rating automatically. Run history records who inspected, when and how long it took.

Attention Items (issue tracking): every Red or Yellow result, or any issue reported on the spot, becomes a trackable item with status, progress, priority, an assignee, photos, video and a full timeline until it’s resolved.

Services (preventative maintenance): recurring schedules tied to each piece of equipment (weekly, monthly or yearly), with reminders before the due date, automatic Upcoming and Past Due statuses, assignment, priority, required notes or photos on completion, and calendar and list views.

Tasks (checklists): routine and situational task lists with daily, weekly or monthly recurrence, tasks that repeat through the day, time windows, assignment, required photos or notes, and linked inspections.

Incidents (damage claims): a structured claim form with VIN scanning that fills in year, make and model, damage area and severity, photos and video, and an on-screen customer signature. Claims move through Under Review, In Progress, Resolved and Denied, with a customizable form, close-out requirements, a no-login customer tracking link and PDF export.

Employee Scheduler: week, day, month and list views, custom shift types and breaks, time-off and availability requests with approvals, and publishing to employees’ phones.

Chat: automatic location chats, group chats, direct messages, photo and file sharing, and audio and video calls.

Insights: about 150 reporting cards across inspections, maintenance, tasks, incidents, scheduling and users, like inspection pass rate and median claim resolution time.

Specs

Deployment: cloud (SaaS), with iOS and Android apps and a web app. Requires an internet connection.

Notifications: email and push, configurable per user, per alert and per location.

Exports: CSV (equipment, inspection history, users) and PDF (equipment, services, schedules, incidents).

Language: English.

Security and access

Three roles (Super Admin, Admin, Team Member) control who can create, edit, assign and approve.

Users only see the locations they’re assigned to.

Shared-tablet Location Login: each person signs in with their own 4-digit PIN, so every action is tied to a named user.

Outside service companies get scoped access to customer sites they’re authorized for, and every access is logged.

Integrations

WashUp is a standalone operations platform. It doesn’t connect to POS or tunnel controllers; teams list their own equipment in My Wash and export data by CSV or PDF.

Pricing and onboarding

Per location, per month, unlimited users. Bundle: $109 per location for every feature. Custom: single features from $15 per location. Annual plans save 5–20% based on location count. First 14 days free, no setup fees, and free onboarding that imports your existing checklists and inspections.