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4 Inventory Management Mobile Apps Users Love
Check out four inventory management apps that users rate the highest for their intuitive interface and inventory tracking capabilities.
Juggling multiple warehouses filled with products that need to be tracked, managed, and distributed with precision? Amidst this chaos in daily operations, delays and errors in inventory tracking can lead to stockouts, overstocking, and, ultimately, lost revenue. That’s when real-time inventory tracking and monitoring becomes indispensable for inventory managers. And how can they achieve that at all times? With an inventory management mobile app.
These apps help managers track, manage, and optimize inventory operations directly from their mobile devices. To help you pick the right inventory management mobile app, we looked at 2M+ unique user reviews to see what users had to say and highlighted the top four mobile inventory management apps based on sentiment analysis of reviews, arranged in order of percentage of positive reviews. Read how we selected these at the bottom of the page.
We have grouped these mobile apps into four categories—dedicated inventory management software and accounting, POS, or rental software with inventory management capabilities. Each product includes all the core inventory management features: inventory tracking, optimization, and product identification.
1. QuickBooks Desktop Enterprise
QuickBooks Desktop Enterprise is an accounting solution with inventory management capabilities. The app’s real-time inventory tracking feature helps you track inventory levels and plan for future needs to avoid overstocking or stockouts. Using mobile devices, you can instantly update the status of picking and packing tasks, ensuring your team is aware of progress and reducing operational delays. You can directly input important details about packed items, such as the number of packages, weight, and dimensions, into the system using their mobile devices. You can use bin location tracking to manage inventory by assigning specific locations (bins) within a warehouse where items are stored. The lot and serial number tracking helps assign unique numbers to batches (lots) or individual product units (serial numbers) for identification and traceability. The app supports barcode scanning with Android devices and select Bluetooth models, which helps reduce errors in inventory counts and speeds up order processing.
Customer support: Call, email, and knowledge base
Mobile app price: Available with the paid plan, which starts at $1,922 per year
Billing cycle: Annual
Who should consider QuickBooks Desktop Enterprise mobile app?
Businesses seeking an integrated accounting and inventory management solution can consider QuickBooks Desktop Enterprise. With advanced bin location and serial number tracking features, this app offers standardized inventory management to optimize operations. Bin location tracking allows users to assign specific locations (bins) within their warehouses for each inventory item, simplifying storage and retrieval processes. This feature ensures efficient organization and quick access to items, reducing picking and packing times. Additionally, serial number tracking enables users to assign unique identifiers to individual products, facilitating precise tracking of each item's movement and history. This capability is invaluable for warranty tracking, as businesses can identify and manage products covered under warranty, improving customer satisfaction and simplifying warranty claim processes.
Review excerpt from a user of QuickBooks Desktop Enterprise’s mobile app:
“It has been the best site and app I have ever used and I will continue using QuickBooks for the fututre of my business. How easy and straight forward it is to get everything done in such a timely and inexpensive way. There are no features I think are missing in my opinion it's up to date for all needs!”
Read more about QuickBooks Desktop Enterprise here.
2. PayPal Zettle
PayPal Zettle is a point-of-sale solution with inventory management capabilities. The Zettle app lets you create and manage a product catalog, including descriptions, prices, and variants (such as different sizes or colors). You can track product quantities in real time to monitor sales and avoid stockouts. The app allows you to set up alerts for low stock levels, ensuring timely reordering to maintain adequate inventory. With the Zettle app, you can collect sales data and generate reports to analyze sales performance, identify trends, and make informed decisions about inventory restocking and management. It integrates with accounting software, such as Xero and QuickBooks, and specialized POS solutions for various industries, helping synchronize inventory data across different platforms. The app supports various payment methods, including cash and credit/debit cards. Adding the Zettle reader can also help you accept Visa, Mastercard, and contactless payments, including Google Pay. Additionally, you can customize receipts and print, text, or email them to your customers.
Customer support: Help center
Mobile app price: Available upon request from the vendor
Who should consider PayPal Zettle mobile app?
Businesses, such as retail stores, restaurants, and salons, seeking an inventory manager with a POS solution should consider PayPal Zettle. It offers integrated inventory management and point-of-sale (POS) functionalities within a single mobile app, eliminating the need for separate systems, standardizing operations, and saving time. Inventory data is automatically updated with each sale through the POS system, ensuring real-time stock tracking and accuracy. Additionally, PayPal Zettle provides sales reporting and integration with accounting software, helping users manage sales and inventory efficiently.
Review excerpt from a user of PayPal Zettle’s mobile app:
“PayPal Zettle has improved our payment processing and we highly recommend it to other small businesses who are looking for a POS solution. Zettle allows me to accept more types of payments, has same day availability of funds in our business PayPal account and has been a game changer for my business. In addition to the many payments accepted (Visa, MC, AMEX, Discover, ApplePay, GooglePay, VenMo, etc), Zettle makes accounting simple by automatically creating daily sales reports of each employee and providing the ability to keep track of inventory. Paypal has done a great job creating Zettle POS and app.”
Read more about PayPal Zettle here.
Pro tip
Look for an inventory management app that can scale with your business as it grows. Choosing a solution that can accommodate increasing product lines, expanding storage locations, and higher transaction volumes ensures you won't outgrow the system quickly.
3. Sortly
Sortly is a dedicated inventory management solution. Its mobile app supports barcode and QR code scanning, simplifying checking items in and out, conducting inventory audits, and locating specific items within the inventory. You can generate and print custom barcodes and QR codes for your inventory items. With Sortly, you can create custom folders to organize your inventory logically and add specific details and tags for tracking. You can set up low stock alerts to notify you when inventory levels dip below a predefined threshold, preventing stockouts and ensuring timely reordering. Date-based alerts help you stay on top of expiring warranties, upcoming maintenance, and other time-sensitive actions. You can upload high-resolution photos of your inventory items for visual identification and condition tracking. Generate data-rich reports to gain valuable insights into inventory levels, trends, and management effectiveness. Additionally, Sortly allows you to control user access levels and restrict editing to authorized personnel.
Customer support: Live chat and help center
Mobile app price: Available with the free and paid plans; paid plans start at $29 per month
Billing cycle: Annual
Who should consider Sortly mobile app?
Inventory managers handling time-sensitive inventory face significant challenges, such as missing maintenance schedules or letting equipment warranties expire, leading to equipment failures, downtime, and unexpected repair costs. Manually tracking these dates can be cumbersome and lead to missed deadlines. Sortly can help address these issues. With its date-based alerts, users can stay on top of upcoming maintenance schedules, ensuring that equipment and machinery are serviced regularly. This proactive approach prevents unexpected breakdowns and extends the lifespan of assets. By leveraging these alerts, businesses can better plan for future inventory needs and maintenance schedules, leading to more accurate forecasting, budgeting, and resource allocation.
Review excerpt from a user of Sortly’s mobile app:
“Overall this is a great product at a great price. I will definitely recommend it to others. The ease of use with both the computer and mobile applications. Our technicians love the option of scanning the barcode to remove products to and from their truck inventory. I have not found any issues with this program. We've only been using the product for a few months and we are still exploring a lot of the features.”
4. Booqable
Booqable is a rental solution with inventory management capabilities. Its mobile app lets you create and edit rental orders, add and edit customer information, process pickups and returns, and associate barcodes with stock items. The app has a dashboard that summarizes your rental orders, enabling you to filter them by date period, upcoming, or late orders. You can accept, request, and register payments directly from the dashboard or individual orders. The built-in barcode scanner in the Booqable app helps scan products, add them to orders, and mark them as picked up or returned. You can receive instant notifications or alerts as and when new orders arrive. The app also lets you apply discounts, use custom fields, and manage order lines.
Customer support: Live chat and help center
Mobile app price: Available with the paid plan, which starts at $29 per month
Billing cycle: Annual
Who should consider Booqable mobile app?
Booqable is a good option for rental businesses wanting to track their inventory and prevent double bookings. The mobile app offers a centralized view of all rental orders, enabling businesses to identify potential conflicts and resolve them before they result in double bookings. Additionally, the built-in barcode scanner simplifies the process of adding and removing items from rentals, reducing the risk of manual errors that could lead to scheduling conflicts.
Review excerpt from a user of Booqable’s mobile app:
“Excellent! Since day one of setting up and using the software, I have found everything very reliable and easy to use - I couldn’t operate our fleet of bike boxes without it! The app makes it indispensable and easy to use!”
Read more about Booqable here.
Pro tip
Ensure the app supports barcode and QR code scanning functionalities. These features simplify inventory management by enabling quick and accurate item identification, reducing manual data entry errors, and improving overall efficiency.
Features of interest*
Here are some common features you can expect in an inventory mobile app.
| Feature | Description |
|---|---|
| Barcode/ticket scanning | Capture information about inventory items using the device's camera or a dedicated barcode scanner. This speeds up data entry, reduces human error, and ensures that inventory records are up to date in real time. |
| Inventory tracking | Get real-time visibility into the quantity and location of inventory items. This inventory management feature helps businesses monitor stock levels and movements and ensure accurate stock counts. It includes batch and serial number tracking functionalities to manage large inventories. |
| Order management | Create, process, and track purchase and sales orders directly from your mobile devices. This feature helps ensure that orders are fulfilled accurately and on time, reducing the chances of stockouts or overstocking. |
| Reporting and analytics | View insights into inventory performance through various metrics and reports. These tools help businesses understand trends, identify inefficiencies, and make data-driven decisions. Common reports include inventory turnover rates, stock valuation, and demand forecasting. |
| Stock alerts | Notify users when inventory levels reach predefined thresholds. This feature helps prevent stockouts and overstock situations by prompting timely actions such as reordering or discounting excess stock. Alerts can be configured for minimum stock levels, reorder points, and expiration dates, ensuring proactive inventory management. |
What are the benefits of an inventory management mobile app over a desktop version?
Mobile apps have become increasingly popular because they offer several advantages over the desktop version. Here is why you should consider a mobile inventory management system.
| Benefit | Description |
|---|---|
| Increased accessibility | Mobile apps allow users to manage inventory from anywhere, at any time. Users are not tethered to a physical location or a specific device, allowing them to access inventory data while on the go. This flexibility is useful for field workers, warehouse staff, and managers performing inventory tasks outside the office. |
| Real-time updates | With mobile inventory management apps, data is updated in real time. Inventory records are instantly synchronized as items are scanned, moved, or sold. This ensures that all users have access to the most current information, reducing the risk of errors caused by outdated data and improving decision-making processes. |
| Offline functionality | Many mobile inventory management apps offer offline functionality, allowing users to continue working without an internet connection. Data entered or scanned while offline is stored locally on the device and synchronized with the main database once a connection is reestablished. This is particularly beneficial in environments with poor connectivity, such as large warehouses or remote locations. |
| Improved collaboration | Mobile apps facilitate better collaboration among team members by providing a shared, up-to-date view of inventory data. Team members can communicate and coordinate more effectively, whether in different parts of the warehouse or different locations altogether. |
Frequently asked questions when selecting inventory management mobile apps
Here are some common questions you can ask your vendors while looking for the best inventory management app.
Is the app customizable to fit our business needs?
Every business has unique inventory management requirements. Customizability allows you to tailor the app's features and interface to match your specific workflows, industry demands, and operational preferences. An app that can be customized will be more adaptable to your evolving needs, ensuring that it remains relevant and practical as your business grows or changes. Without this flexibility, you may be constrained by a one-size-fits-all solution that doesn't fully support your processes, leading to inefficiencies and potential errors in inventory management.
How secure is the app's data storage and transmission?
Inventory data is critical to your business operations and may include sensitive information about your products, suppliers, and customers. Ensuring that the app employs robust security measures—such as data storage and transmission encryption, secure login protocols, and regular security updates—helps protect against data breaches and cyber-attacks. Security features help maintain the integrity and confidentiality of your inventory information, preventing financial losses, legal repercussions, and damage to your business reputation.
How does the app handle real-time synchronization?
Real-time synchronization ensures that inventory data is always up-to-date across all platforms and devices. This feature helps maintain accuracy and efficiency in inventory control, allowing you to instantly reflect sales, stock movements, and other inventory changes. With real-time updates, you can make informed decisions, avoid stockouts or overstock situations, and provide better customer service. A mobile inventory app that excels in real-time synchronization helps simplify operations and reduces the risk of discrepancies between actual stock levels and recorded data.
Methodology
To be considered for this list, products had to:
Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 4.0 or higher as of May 23, 2024.
Meet our definition for inventory management software: “Inventory management software monitors inventory levels for optimal production and distribution of goods for wholesale or retail. These applications enable organizations to efficiently manage inventory as well as procurement and order fulfillment functions. Inventory management solutions ensure accurate real-time inventory reporting and the ability to distribute this essential data across multiple locations and throughout an enterprise.”
Have the highest percentage of positive sentiment (versus neutral or negative sentiment). We calculated the sentiment score by identifying the positive and negative user sentiment specifically around mobile app usage.
*Mobile features of interest were identified from vendor websites. Our research team selected the features considering what we know users expect or find important in a mobile experience.
Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score.
Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by GetApp or its affiliates. Excerpts are not edited for clarity or grammar.
We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.
With expertise in marketing and content strategy, Barkha’s work has been featured in Medium and educational websites. When not working, she can be found re-watching “The Office” or “Brooklyn Nine-Nine.”
