Bedspace Manager for Co-Living - 2026 Pricing, Features, Reviews & Alternatives

Bedspace Manager for Co-Living is a cloud-based software-as-a-service platform for managing shared accommodation operations. The solution supports co-living spaces, paying guest residences, student and boarding hostels, staff housing, and labour camps. It provides granular bed-level inventory control, automated monthly billing, and PDF invoice distribution via WhatsApp. Accessible through web browsers and native iOS and Android applications, the platform caters to operators of single-tenant and multi-tenant properties in monthly rental models.

A live dashboard presents key business indicators through seventeen configurable widgets covering financial metrics, occupancy, lease statuses, and maintenance activities. A hierarchical portfolio view enables navigation from city level to individual units with visibility into outstanding receivables, payables, and leases at each organizational node. Billing supports calendar cycles from the first to the last day of the month and custom thirty-day cycles from tenant move-in, each with automatic first-month proration and configurable day count denominators. Recurring invoices can be scheduled in arrears, current, or in advance, with audit-safe adjustments for rent changes, extensions, voiding, and completion. Branded PDFs bear operator details and are delivered via WhatsApp with optional email and push reminders for payment and occupancy updates.

The platform implements five role-based permissions aligned to founder, administrator, manager, finance, and agent responsibilities to ensure data visibility matches operational needs. Property configuration uses Google Places integration for accurate location entry and supports custom definitions for unit and bed types. Tenant records can be imported from spreadsheet formats or added manually, and maintenance requests are logged with task assignment and progress tracking. Reporting capabilities include detailed occupancy, revenue, and expense analyses, complemented by scheduled email summaries and advanced portfolio filters.

Onboarding follows a guided five-step workflow covering account creation, business profile setup with automatic locale settings, property and unit definition, tenant onboarding, and billing activation. No implementation consultants are required and setup can be completed within thirty minutes. The solution integrates location and invoicing services without additional operator-side API configuration. Data is stored and backed up in a secure cloud environment and the system architecture supports scalable deployment to accommodate operations of varying sizes.