CertFlow - 2026 Pricing, Features, Reviews & Alternatives

CertFlow is compliance and inspection management software for UK inspection and certification firms. It replaces spreadsheets, Word registers and paper certificates with a single digital system for managing client assets, scheduling statutory examinations, recording inspections in the field and issuing certificates, built specifically around the UK regulatory regime rather than retrofitted from generic job management software.

CertFlow supports multi-discipline firms from one platform, covering lifting equipment (LOLER 1998), pressure systems (PSSR 2000), work equipment (PUWER 1998), work at height (2005), fire safety (RRO 2005) and general health and safety. Firms running several disciplines manage them side by side rather than in separate systems.

Core capabilities:

Digital asset registers holding every client asset, site and zone with its full inspection history in one place

Automated examination scheduling so statutory due dates are tracked and never missed, with reminders

Field inspection capture from any device, including results, manual time entry, materials logging and job and defect photo attachments

Multi-engineer job assignment for larger jobs worked by more than one inspector

Certificate and inspection report generation produced directly from completed, asset-assigned jobs

Client portals giving customers self-service access to their certificates, asset registers and upcoming inspection dates

Specs: CertFlow is a cloud-based web application accessible from desktop, tablet and mobile browsers with no installation required. Built-in data import tools migrate existing registers from spreadsheets, Word documents and legacy job management tools, so firms can move off their current setup without rekeying.

Security and architecture: CertFlow runs on a multi-tenant architecture with row-level security, fully isolating each organisation's data, supported by role-based access control and encryption of data in transit and at rest on managed cloud infrastructure. A full audit trail across records underpins the data integrity that compliance and certification work demands.