Geplass - 2026 Pricing, Features, Reviews & Alternatives

Geplass is a cloud-based management platform built for sports clubs, gyms and amateur sports associations. It combines day-to-day club operations with the administrative and compliance records sports organisations are required to keep, in a single system accessible from any browser and from native iOS and Android apps.

Member and subscription management

Complete member records with contact details, documents, medical certificates and expiry tracking. Three subscription models are supported: time-based, prepaid entry packs, and hybrid time + entries. Multiple price tiers and discounts, per-member payment history, receipts generated and emailed automatically, cash book with income and expense reporting, Excel exports, and guided member import from Excel. Automatic reminders for expiring subscriptions and medical certificates.

Attendance and access control

QR code check-in from the member app or from a club-side scanner, with a live attendance dashboard and historical reports by member and by course. Geplass integrates with QR and RFID turnstiles: the gate opens only when the member's subscription is valid, and the QR code is dynamic — it regenerates and expires within minutes to prevent code sharing. The sports year (start and end month) is configurable per club.

Online payments

Members pay fees and renew subscriptions by card directly in the app, with funds settled to the club's own bank account through Stripe. Renewals update the expiry date and post to the cash book automatically. Joining fees can be collected during online sign-up, and event or form fees at the moment of signature. One-click refunds. Transaction fees are configurable as payable by the member or absorbed by the club.

Online sign-up and digital signatures

Share a pre-registration link or QR code and prospective members complete the form on their phone, attaching the documents you require. The club approves the request and the member record is created automatically. Waivers, consent forms and event registrations are signed on screen with a finger — the signer installs nothing, so parents and non-members can sign too. Signed PDFs are archived automatically, and events support capacity limits and deadlines.

Governance and compliance records

Meeting minutes from templates (member admission, general assemblies, board meetings) or a free-form editor, signed on screen by the club president. The digital member book updates automatically from admission and exclusion minutes, with full history.

Security

Sensitive documents such as medical certificates, identity documents and signed forms are held in private cloud storage that is never reachable through a public direct link. Each document view issues a short-lived access grant limited to authorised club administrators. Data is processed in line with the GDPR, with access logged and restricted on a need-to-know basis.

Deployment and platforms

Cloud and SaaS, nothing to install. Web application for administrators plus native iOS and Android apps for both staff and members. The member app can be branded with the club's own logo and colours. Interface available in Italian, English and German.

Target market

Amateur sports associations, sports clubs, gyms and training centres, including martial arts, dance, combat sports, equestrian centres, fitness and multi-sport clubs. Primary market: Italy.

Pricing

Free plan for up to 20 members. Paid plans from EUR 15.99 per month plus VAT. Every feature is included in every plan, including the free one: plans differ only in member, email and storage limits. 30-day free trial, no credit card required.