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Membership Management Software

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MemberClicks logo



Refreshing technology. A heart for service!

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MemberClicks gives small-scale associations, AMCs & non-profits access to full membership management - from website building to accounting and marketing.

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EveryAction logo



Unified CRM, fundraising, advocacy, and digital platform

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EveryAction is a unified CRM for nonprofits including tools to manage donation websites, email, fundraising, and advocacy in one simple platform

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RecDesk logo



Cloud-based recreation management software

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RecDesk is cloud-based recreation management software designed to simplify the way recreation organizations in the US & Canada manage their operations

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Hivebrite logo



All-in-one community management and engagement platform

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Strengthen community engagement and manage memberships with Hivebrite’s all-in-one community management platform.

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WellnessLiving logo



Business management for the health & fitness industry

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WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health and wellness focused businesses

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Glofox logo



Best Boutique Gym & Fitness Studio Management Software

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A powerful cloud based platform that provides your gym or fitness studio with innovative management software.

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Membership Toolkit logo

Membership Toolkit


All-in-one membership management software

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Membership Toolkit Software was designed to make membership management easier. All of our tools work together seamlessly—from accounting to volunteer management—saving you time, so you can focus on what you do best: making a difference in your community.

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EZFacility logo



Web based gym & club management software for SMBs

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Manage members, packages, POS, payroll, and financials. Provide members with online registration, scheduling, and bill pay.

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Gym Assistant logo

Gym Assistant


Gym management software for small to midsize gyms

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All Gyms, fitness & rec centers or wellness facilities plus any business that needs a simple, powerful & affordable way to manage their member data, check-in, billing, door access control & more!

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Vagaro logo



Beauty, wellness & fitness appointment & business software

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Use our all-in-one membership management software & app to manage and grow your business. Get booked & paid 24/7. Reduce no-shows with automated reminders. Manage classes and memberships on any device. Send waivers and forms. Prices start @ $25/month. Sign up for a Free 1 Month Trial.

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Exware Association Management logo

Exware Association Management


Association & member management solution

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Exware Association Management is a solution for nonprofits & associations, covering membership management, online payments & donations, social networking & more

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PushPress logo



Gym management & billing software suite

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PushPress is a recurring billing & membership management suite that helps gym owners to run their fitness facility and manage classes, take payments, & more

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Twin Oaks logo

Twin Oaks


Club management solution for gyms, clubs & fitness centers

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Twin Oaks is a club management solution designed to help gyms, clubs, and fitness centers manage membership accounts across multiple locations and monitor business transactions. Managers can view scheduled appointments, track member interactions, and grant access to specific users.

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ChamberMaster logo



Membership Management Software

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ChamberMaster provides a member management system with a database to track all member data, as well as integrated billing, communications, website, & more.

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Club Caddie logo

Club Caddie


Award-Winning & Cloud-Based Golf Course Management Software

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Club Caddie GMS (Golf Management Software) is a comprehensive cloud suite equipped to handle every need of public, semi-private, & country club golf course operations. Club Caddie also builds best-in-class software for driving ranges & golf simulator businesses.

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AMO logo



Centralized membership management and content creation tools

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AMO is the flexible, friendly, all-in-one platform for busy membership managers.

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Fitness business software for gyms and fitness professionals

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The online-based fitness business software platform makes it simple to manage and grow your fitness or wellness business. Using custom-branded web and mobile apps, you can manage staff schedules, track memberships, send reminders, process payments, and view powerful business reports.

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Daxko Operations logo

Daxko Operations


Membership management software for non-profit organizations

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Daxko Operations is an online membership management software designed to help non-profit organizations manage corporate membership programs, online registrations, and donations, and more. It enables employees to gain access to member information and data across various YMCAs and community centers.

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Club Automation logo

Club Automation


Web-based club management software to outrival the best .

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Leave the competition behind with Club Automation, a club acceleration platform designed to make your life easier and give members what they want. Our web-based member management solution streamlines and automates processes to unlock unrivaled efficiency, unrivaled processes, and unrivaled growth.

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Zen Planner logo

Zen Planner


Comprehensive Member & Business Software for Gyms + Studios

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Custom fitness member management software with Staff & Member Apps, billing, appointments, retail, automations, website integrations & much more!

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Workfolio Directory logo

Workfolio Directory


Directory management software

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Workfolio Directory is a cloud-based directory management software designed to help businesses across legal, medical and healthcare, education, and consulting industries create, publish, and manage custom directories. The application allows organizations to add, store, and edit employee and client details in a centralized repository for future reference.

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Novi AMS logo

Novi AMS


Software for associations using QuickBooks

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Novi AMS is a cloud-based association management solution designed to help associations manage members, dues, events, accounting, & more. The only AMS approved by Intuit for the QuickBooks App Store, our 2-way, 24/7 sync saves 10 to 40 hours per week in admin time.

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MemberLeap logo



Discover Membership Solutions

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Membership management solution for any size organization with an all-in-one integrated package all built around a core database and all the tools you need!

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Aplos logo



Accounting and giving software for nonprofits & churches.

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Aplos makes membership management fast and easy by helping your church manage group members, volunteers, and attendees. Automatically account for tithes and offerings, and provide detailed giving statements. Build email templates, create contact lists, and automate your email communications.

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SquadFusion logo



Sports league & sports club software

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SquadFusion is a cloud-based platform for sports leagues & clubs to manage registrations, payments, communication, website updates, member administration & more

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Buyers Guide

Membership Management Software

What is membership management software?

Membership management software (MMS) helps membership-based businesses, such as associations, clubs, and gyms, manage member information. This information includes contact details, transaction history, activities, events, and payment due dates. The tool helps automate tasks such as reporting and updating databases, which, in turn, speeds up the process of membership management. Membership management software also provides features that keep members informed about their membership status and upcoming payments.

How do you create a membership program using membership management software?

Membership management software can help you attract new clients and members via promotions. Since the tool supports automation, you can send out membership forms to interested members requesting their information, such as contact details, duration of the membership, and payment details. The tool will store the collected data and generate member profiles that the clients can access and manage easily. Besides, you can use the tool to send out promotional emails and social posts to attract new clients and get them to sign up via membership application forms.

How do you keep track of membership dues using membership management software?

Tracking membership dues via spreadsheet can be an unnecessarily complicated and time-consuming process. Using a membership management software solution can help simplify this. The tool lets you view the membership dues of each member and automatically sends out membership fee payment reminders to them through communication channels such as SMS or email. You can also integrate your membership management software with payment processing tools so that your members can easily make the payment. The tool maintains a record of each transaction and auto-updates membership status.

What is the best membership management software?

Considering the wide variety of software tools available on the market, it can be difficult to select membership management software for your business. To help you choose the right tool, here's GetApp's membership management software Category Leaders report. This report highlights top-ranking membership management software based on ease of use, functionality, value for money, the likelihood of recommendation, and customer support ratings.

What are the common features of membership management software?

  • Member communication: Contact members in your database via email, SMS, social media, phone, etc. Create member lists and send custom messages and emails about events, subscriptions, and discounts.

  • Member database: Add, store, and access member information in a centralized location and allow users to access the data and view relevant updates such as discounts, events, or membership policy changes in real time.

  • Member portal: Create an online gateway through which members can view and update personal information or manage their membership. Give members login permissions and allow them to manage their profiles and memberships.

Who uses membership management software?

Typically, fitness clubs such as yoga studios and gyms use membership management software. The tool allows these types of businesses to charge their customers recurring fees to access their facilities, classes, and equipment. Social clubs and associations that host groups of people who share a common interest, occupation, or activity also use membership management software to automate member communication, share content, and keep track of member data. Examples of such clubs and associations include country clubs, religious fellowships, and book clubs.

How much does membership management software cost?

Membership management software costs in the following price ranges*:

  • $15 - $45

  • $46 - $103

  • $104+

Most products in the market are priced on a "per month" basis and can be divided into three pricing tiers based on their starting price.

How does membership management software help SMBs?

  • Encourage member engagement and retention: Membership management software can be used to stay in touch with the members. You can integrate your email with the tool and send out emails informing members about upcoming events or offers. You can even segregate your members and create multiple distribution lists to target specific members with offers and promotions. This practice will keep your members engaged and will also eventually improve your retention rate.

  • Automate administrative processes: Instead of manually completing repetitive administrative tasks, you can automate them to save time and effort. With membership management software, you can automate processing membership renewals, sending out payment reminders, updating member information, and other key administrative tasks to save time.

  • Manage payments and renewals: Membership software can be integrated with payment gateways. This way, a new member can easily make payments, and the system will automatically store a record of the transaction. You can use the tool to send out payment reminders and manage membership renewals as well.


Products evaluated for the pricing calculation were taken from GetApp's membership management software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in the GetApp's directory that offer them.

*The pricing included is for the entry-level/lowest-priced offerings found on vendor websites as of November 22, 2022. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.

The above list includes pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as application management, dues management, email marketing, and website management.