KSeF Import - 2026 Pricing, Features, Reviews & Alternatives

KSeF Import is a cloud-based invoice automation software that connects directly to the National e-Invoice System of Poland and automatically retrieves and processes invoices. The platform is designed for Polish businesses, accounting firms, sole proprietors and corporate groups required to comply with mandatory e-invoicing regulations effective in two thousand twenty-six. The integration leverages certificate-based authentication with the official Ministry of Finance API and ensures continuous functionality after token-based methods expire at the end of two thousand twenty-six. The solution eliminates manual portal access and repetitive data entry by delivering invoices to designated formats and destinations.

The platform provides bulk download capabilities in Excel, CSV and PDF formats. Users can select specific date ranges and tax identification numbers for export from available data points such as invoice number, date, seller information, net amount, VAT and gross total. Automatic synchronization with Google Sheets occurs at user-defined intervals ranging from fifteen-minute to daily schedules with separate worksheet tabs for sales and purchase invoices. PDF representations of invoices are saved to Google Drive with embedded QR codes and links to the corresponding entries in the spreadsheet.

A web-based dashboard enables preview of individual invoices, inspection of line items and visualization of invoice details prior to export. Bulk PDF retrieval consolidates hundreds of invoices into a single compressed archive. The system supports management of multiple tax identification numbers with distinct certificates, synchronization schedules and export configurations for each entity. Email reporting provides summaries of each synchronization cycle.

The software integrates with third-party platforms including Airtable, Notion, Zapier, Make and n eight n to facilitate routing of invoice data into ERP, CRM and accounting environments. Certificate files are encrypted with two hundred fifty-six-bit encryption and private keys remain exclusively with the user. The continuous synchronization engine operates in the background according to configured schedules. The application functions as a Software as a Service solution hosted on servers within the European Union and complies with GDPR data protection requirements.