Airtable Pricing, Features, Reviews & Alternatives

Airtable

Cloud-based organization & collaboration tool

4.67/5 (1,119 reviews)

Airtable overview

What is Airtable?

Airtable is a smart organization and collaboration tool that offers any sized team a single and centralized platform from which to manage projects, customers and ideas. As a flexible, mobile friendly system with native smartphone and desktop apps, Airtable enables users to organize anything, with anyone, from anywhere.

Designed to be as fast and flexible as a spreadsheet but with the added power of a database, Airtable aims to provide users with a powerful yet user-friendly organization and collaboration solution. Further to straightforward spreadsheet capabilities, Airtable incorporates rich text fields, customizable forms and displays as well as intelligent content links and integrations. Airtable supports integration with multiple apps such as Dropbox, Slack and GitHub, allowing users to manage the movement of content between apps simply and safely.

With rich field types including checkboxes, dropdowns, long notes, barcodes, drag and drop file attachments and document previews, Airtable enables users to organize all content easily and conveniently. Users can also configure how content is displayed and how records are arranged with grid, gallery and calendar view options alongside powerful filtering, sorting and grouping capabilities. Moreover, users can link related content between tables in order to avoid duplicate data entry as well as tag, message and share content with collaborators directly. To further enhance team collaboration, Airtable saves and syncs any changes securely and automatically across all devices.
airtable.com

Pricing

Starting from
$12/month
Pricing options
Free
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English
Airtable screenshot: Utilize powerful filtering, sorting and grouping optionsAirtable TeaserAirtable screenshot: Organize information with unique field typesAirtable screenshot: View information and schedule tasks through calendar displayAirtable screenshot: Sort and prioritize tasksAirtable screenshot: Display content in gallery viewAirtable screenshot: Generate online formsAirtable screenshot: Tag and message collaborators directly

Airtable user reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.5
  4.5
  4.5
Shawn J.

Great Amalgamation of a Spreadsheet & Database

Used weekly for 2+ years
Reviewed 2020-03-22
Review Source: Capterra

I have used AirTable in several areas of my life, but the best example is with a high school program I volunteer with. We have 150 students with 15 advisors, with over 100 data points, in 20 locations. Prior to AirTable, keeping track of everything was a nightmare. Something as simple as trying to contact a student involved either all advisors adding all 150 students into their phone contact list (and update every year) or calling the lead advisor who had to look through a stack of papers to find a number. With AirTable it was as simple as typing in their name and pressing their cell number which automatically dialed them up. I could go on and on about how much AirTable has changed the way I do many aspects of my business and personal life, this was just an example to show how easy it makes things.

Pros
The fact that basically all database applications I tried were basically meant for enterprise-level businesses, and generally required a steep learning curve to even set up. I only needed basic database functionality, and to be able to easily edit single or groups of entries. AirTable solved this perfectly. Also, the team over there seem to be constantly adding on new functionality, which I see and realize that could solve problems I did not even realize I had. The best part is just how easy it is to use. I have some people on my team that are far from tech-savvy, and with a quick overview, they were even able to utilize it.

Cons
Their forms have a bit to be desired, but that is mostly just the appearance when I send them out. Also when sorting and filtering, it requires 3 or so clicks, when I think they could make it one.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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alia y.

Our Content Calendar!

Used daily for 2+ years
Reviewed 2021-03-04
Review Source: Capterra

Amazing, I use it everyday. It’s been so helpful!!

Pros
Flexibility! I love being able to have a calendar, kanban, timeline, visual gallery all in one. We use this for all our content planning and management. We tried so many solutions and this is what finally worked for us.

Cons
It has many features but at times it’s hard to know the best way to build things out, none of the templates for workbases were close enough to build off from. Wish it was easier to link information within different tabs in bases.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

Completely indispensable for us!

Used daily for 2+ years
Reviewed 2020-05-06
Review Source: Capterra

Despite it's cost and some features we'd still like to see, Airtable is an absolute no-brainer for us. We can track our constituents and their engagement so much more easily than with Excel or a random CRM that doesn't really match our needs. I also have moved most of my content planning, resource banking, quote caching, and attendance taking to Airtable. It's honestly SO multifunctional!

Pros
First: It's a database that is actually aesthetically attractive. AND it's easier to use and manipulate than Excel. AND you can custom build what you need, rather than finagling a pre-built CRM for your specific needs. Also all of the different visual ways of looking at the data/records are key.

Cons
There are some features that are still lacking. Like the ability to read what's in a cell and do something with that information. It's also quite expensive, especially for a non-profit like us.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

Airtable is one to watch in the future

Used weekly for 6-12 months
Reviewed 2018-07-17
Review Source: Capterra

Airtable has very specific uses that would be hard to replicate anywhere else with another piece of software. It has many flaws and drawbacks, but once you accept them (and find ways to circumvent them) it can be quite a handy and interesting piece of software.

Pros
When I first started to use Airtable, I came away deeply frustrated with it's usability. It's sometimes slow, straightly obtuse to use and has many "pending features" that would be extremely helpful for some of the simplest of tasks. However, there came a time when I had to organise a league table for a tournament over the internet, and all of sudden, Airtable clicked. What Airtable is good at is creating a database of entries for a specific use, so for example, making an internet registration form where a user can enter data and "register" their interest in a particular thing is so quick and easy to do. I created an application form which auto stored the data into a highly organised table that I could then use however I wanted (I created a league table from the registered users with ease and shared the results of the league as the scoring progressed) - all via the internet, I don't know of a way that I could have achieved this without AirTable, Google Docs would have been a possible solution, but Airtable allows you to add attachments easily (so images, etc) as well as allowing you to manipulate (And hide) data in any way you can think of using Rollups and Lookups - two of it's most powerful features. Once you get used to it, Airtable becomes useful, and I can see myself using it again and again when I want to organise a very specific and distributed task on the internet.

Cons
Don't think this is Excel in a different disguise, it's not, it's not as adaptable and not as powerful as Excel. You couldn't use it to track a project or manage a holiday system or anything like that, but creating a full customer list for a newsletter? Yep, easy, that's the kind of thing it DOES do really well. It could use a few more features on the free tier of the software (the paid tier unlocks "blocks" - which is a strange name for plugins, which allow you to view the data in different visual ways but ultimately it's not as well integrated as it should be and therefore has a limited use) Another thing is that Airtables mobile interface is woeful compared to it's desktop version, and for some reason you can't access the desktop website via mobile. I have no idea what compelled them to make this decision but it's something they need to address in the future. The mobile layout is next to useless.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Mayank G.

Airtable enables to keep track of the entire project management process

Used daily for 2+ years
Reviewed 2020-12-29
Review Source: Capterra

Airtable is my favourite project management platform that provide extensive features about project management and covers all our needs during development process.

Pros
Airtable connects our team to each other during the project development process and makes it possible to work in syncronization. Project manager can define the roles and the permission of each particular team member in a very flexible way.

Cons
Customer support is late to respond to the cases that we have created in support center and pricing plans are not flexible, 4 static pricing plans are not sufficient for this kind of a feature rich platform. User should be able to select the limits in a more flexible way.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Airtable pricing

Starting from
$12/month
Pricing options
Free
Subscription
Free trial
View Pricing Plans

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.

Airtable features

API
Alerts/Notifications
Collaboration Tools
File Sharing
Gantt/Timeline View
Milestone Tracking
Percent-Complete Tracking
Prioritization
Project Management
Project Planning
Project Planning/Scheduling
Projections
Reporting/Analytics
Reporting/Project Tracking
Resource Management
Status Tracking
Task Management
Task Progress Tracking
Task Scheduling
Time & Expense Tracking

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Airtable

Key features of Airtable

  • Action management
  • Active Directory integration
  • Application integration
  • Attendance management
  • Audit trail
  • Automatic backup
  • Automatic notifications
  • Barcode scanning
  • Business analysis
  • Calendar management
  • Campaign planning
  • Charting
  • Collaborative review
  • Collaborative workspace
  • Communication management
  • Compensation management
  • Content filtering
  • Custom development
  • Custom forms
  • Data filtering
  • Link related content
  • Data synchronization
  • Database Access
  • Document storage
  • Email integration
  • File management
  • Forms management
  • Full text search
  • Message board
  • Multiple projects
  • Permission management
  • Product catalog
  • Progress reports
  • Progress tracking
  • Project development
  • Project notes
  • Project planning
  • Project templates
  • Project time tracking
  • Project tracking
  • Project workflow
  • Projections
  • Real-time data
  • Search functionality
  • Single sign on
  • SMS integration
  • Social media integration
  • Status tracking
  • Task planning
  • Task scheduling
  • Task tracking
  • Template management
  • Third party integration
  • To-do list
  • Video management
  • Workflow management
  • Advertising management
  • Availability management
  • Custom charts
  • Project budgeting
  • Budgeting
  • Data import/export
  • Drag & drop interface
  • Data storage management
  • B2B integration
  • Agile development
  • Chat
  • Customizable fields
  • Applicant tracking
  • Built-in database
  • Categorization
  • Communications calendar
  • Custom online databases
  • Creation
  • Project estimating
  • Cataloging
  • Reporting & statistics
  • Time / task reporting
  • Access control
  • Bug tracking
  • Tags & keywords
  • Campaign management
  • Task management
  • Collaboration tools
  • Bulk send
  • Project management
  • Commenting
  • Inventory management
  • @mentions
  • Inbox management
  • Campaign scheduling
  • Event management
  • Client management
  • Multi-department / project
View All Features

Benefits

Airtable offers numerous organizational templates, equipping users with a quick and easy solution for tracking any event or managing any project.

Users have access to rich field types such as checkboxes, attachments and long texts notes, ensuring thorough content organization.

Airtable includes grid, calendar and gallery views as well as intelligent filtering, sorting and grouping, affording users the freedom to arrange content how they want.

Users can link records between tables, aiming to help users avoid duplicate data entry.

Airtable supports integration with multiple popular project management, file management and communication apps, enabling users to communicate and collaborate effectively and efficiently.