Papertools - 2026 Pricing, Features, Reviews & Alternatives

Papertools is an online accounting system for small business owners, freelancers and sole traders who want to manage their finances without needing to become accountants. It connects invoices, estimates, bills, expenses, payments and payroll with double-entry bookkeeping in one workspace, bringing daily administration and financial records together.

Everyday work, connected to your books

Create branded estimates and invoices, manage customers and vendors, record full or partial payments and keep receipts alongside expenses. Send documents by email, share them through WhatsApp or provide a private link. Connect your Stripe account to accept invoice payments online, and use scheduled reminders to follow up on overdue balances.

A chart of accounts, journals and general ledger provide the accounting foundation. Profit and loss, balance sheet, cash flow, aging and tax-summary reports help you understand your position and prepare records for your accountant. Import bank statements, match transactions to existing records and investigate differences.

Visibility across costs, people and projects

Create purchase orders, track vendor bills and organize your product and service catalog. Prepare and approve pay runs, record payroll payments and generate payslips. Project reporting brings income and costs together so you can review the financial performance of individual jobs.

Less repeated entry, with you in control

Paper-Ai helps prepare documents from plain-language instructions and answer questions about your business finances. On supported paid plans, AI document reading extracts information from receipts, supplier invoices and PDF bank statements. You review the details and decide what to save.

Paid plans also include recurring invoices, bills and pay schedules, plus customer statements and bulk sending for regular account administration.

A workspace that fits your business

Switch optional modules on when needed and hide those you do not use. Work from desktop, tablet or mobile, give team members appropriate permissions and keep separate businesses in distinct workspaces.

CSV imports help bring existing customer, vendor and catalog lists across. Export records for your accountant or your own files, keeping your business information accessible beyond the app.

Start free and grow at your pace

Essential is free forever, with no credit card required. It includes the accounting foundation with usage limits. Business and Enterprise provide higher allowances and additional automation, team, storage and history options. Features and limits vary by plan; Terms & Conditions apply.