ShelfCount - 2026 Pricing, Features, Reviews & Alternatives

ShelfCount is a cloud-based inventory management and food costing solution designed for independent cafés, coffee shops, and restaurants. The platform unifies inventory tracking, recipe costing, purchase order management, invoice processing, and cost of goods sold analysis in a single web-based interface accessible from any mobile device. The solution was developed by an industry practitioner to address the needs of operators seeking professional-grade inventory capabilities without enterprise complexity. The software connects with point of sale systems including Square and Clover with pending certification for Toast.

Mobile accessible inventory counting allows staff members to conduct physical counts using their personal phones without requiring an app or individual credentials. Unlimited storage locations can be mapped to reflect actual workflows and a customizable item list accommodates various units of measurement and pack sizes. Par level management integrates directly with the purchase order workflow to generate vendor-specific orders based on completed counts and dispatch them to suppliers via email.

The recipe costing module supports both finished and prep recipes. Ingredient cost updates propagate automatically through dependent items to ensure plate costs remain current without manual recalculation. An optical character recognition driven invoice scanning feature extracts line-item data from photographed receipts and invoices while presenting suggested price changes for user approval prior to updating inventory costs. Sales data synchronization with connected point of sale systems enables calculation of theoretical usage and comparison to actual inventory depletion for variance analysis and waste identification.

ShelfCount supports data migration from existing MarketMan accounts by importing the native inventory export format to preserve catalog integrity. The subscription model includes unlimited team members and unlimited location configurations without per seat licensing or usage based fees. Optional professional data migration services are available as a one time engagement to facilitate transfer of historical records from legacy systems.