Craftybase Pricing, Features, Reviews & Alternatives

Craftybase

Inventory management tool for US-based small manufacturers

4.77/5 (139 reviews)

Craftybase overview

What is Craftybase?

Craftybase is an inventory management software that helps US-based small manufacturers of handmade craft items track stock, expenses, and cost of goods sold (COGS) in real-time. Managers can utilize the solution to recommend product selling prices by calculating production costs including labor, material, and shipping costs, profit margins, and other commissions.

The software enables administrators to link auto-generated order codes to customer accounts and automatically adjust order cancellations and damaged or lost stocks across inventory levels. It lets businesses use IRS-approved methods to collect and submit cost of goods sold (COGS) information to the Internal Revenue Service (IRS) via Schedule C or Form 1040. Craftybase also offers a lot tracing functionality, which lets professionals track product batches to trace raw materials across the entire supply chain and generate material traceability reports.

The system allows teams to view vendors’ purchase order history, calculate material value in stock, generate reports in the form of charts or graphs to evaluate goods, and more. Craftybase also enables businesses to calculate materials in configurable quantities such as centimeters, inches, or drops and receive alerts for low stock levels.
craftybase.com

Pricing

Starting from
$23/month
Pricing options
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
Craftybase screenshot: Craftybase activity dashboardHow to add a Material Expense in CraftybaseCraftybase screenshot: Craftybase expense reportCraftybase screenshot: Craftybase product list

Craftybase user reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.5
  4.3
  4.8
Kathryn H.

Affordable inventory management for makers

Used occasionally for 6-12 months
Reviewed 2019-08-26
Review Source: Capterra

I wish I had Craftybase when I started making in 2011 because it's daunting trying to start from scratch with so many products that contain components I make as well as common materials. Adding new components with new products would be more manageable. All my items include components I manufacture myself (laser cutting. painting) so having to enter "recipes" for all components individually is tedious. For example, I can copy a recipe for an ornament (three different components, ribbon, tag) but when I create components, I can't copy the recipe from a similar component (cardboard shape, primer paint, color paint, topcoat) and this gets really slow with all the colors I have. Recently a new client ordered $800 of obsolete items I hadn't entered into Craftybase. It took 10 hours to enter component recipes for 2 products x 4 colorways, some of which had common components and many had common materials. I assumed I'd be able to generate a pick list to total the common components & materials. Nope! Back to the spreadsheet to group common components... but I didn't try to automate the paint required, so I wasted a lot of time going to the hardware store for more primer. Probably not making minimum wage on this order.

Pros
Designed for solo crafters or small businesses Affordable pricing Accommodates both raw materials and components I manufacture (many small business products are for retailers who buy and resell finished goods)

Cons
Does not permit copying recipes for components, just final products Does not generate pick lists to manufacture orders Must set up for either creating batches for inventory or creating products for specific orders, and I have different product lines that fit one model or the other but can't justify dual subscriptions to set them up as separate businesses Not integrated with Xero for accounting

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Shelly H.

Lifesaving (and marriage saving)!

Used daily for 2+ years
Reviewed 2019-08-26
Review Source: Capterra

They are responsive, fix problems when they arise, they are excellent at walking you through what it is you need to do to achieve your task. It's been a life saver for me since I still have a day job and takes some of the nitty gritty record keeping off my hands through automations.

Pros
It's online and supports multiple sales channels. It pulls items out of my inventory and has been a life/marriage saver at tax time (I'm a sole proprietorship) and it's ease of use for tallying annual reports is fabulous. I do handcrafts so QuickBooks really is not designed for this industry.

Cons
The tech support is great and they work really quickly to get back to you in short time. In an ideal world, it would be 24/7, but their response time is great.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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tammie b.

mostly good, but needs features.

Used daily for 6-12 months
Reviewed 2019-08-26
Review Source: Capterra

i am sort of solving inventory issues, but there could certainly be a lot more automated features to take a lot of time off the process. if it could automatically update inventory in e-commerce systems and if it could send automatic emails to me when a product gets low, that would be hugely beneficial.

Pros
I like that it helps you price your goods including labor costs. it is pretty easy to use if you know the terminology of inventory. i also really like that it allows for consignment which a lot of other software does not. it allows for manual entry of orders which many other software programs do not.

Cons
i don't like that it doesn't update shopify or other ecommerce sites. so i have to update inventory in craftybase and then also go into shopify and update inventory there as well. you can set low inventory alerts, but it doesn't notify you, so you have to manually go in and check periodically to see which products are running low. seems to defeat the purpose of an alert. it also doesn't sync with bookkeeping systems or shipping systems.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Kristin S.

So powerful! It's worth the money.

Used weekly for 1-2 years
Reviewed 2021-02-28
Review Source: Capterra

Helps me organize my hundreds and hundreds of styles/types/colors of materials. Integrates nicely with multiple sales platforms.

Pros
The power in this is amazing! I can search through all my materials by color or fiber content or size or date purchased, etc. It's a lifesaver for me to be able to see my materials with photos and all the data I need. The recipes/manufactures and the way it calculates COGS is super powerful. I can start typing the name of the material and enter the amount — and it calculates the actual cost of materials used based on date of manufacture. Very helpful for makers who have some supply left of an old lower price and new supply purchased at a higher price. Craftybase will average the cost to figure out what your current COGS is.

Cons
Being a cloud software, it requires a subscription, which is a bit pricey. And there have been periods of downtime (though they communicate well about outages in the Facebook group). It takes a while to set everything up, and there is a bit of a learning curve.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Lisa E.

A must for made-to-order businesses

Used daily for 2+ years
Reviewed 2019-08-26
Review Source: Capterra

I couldn't run my business without craftybase. I run a jewelry shop with thousands of orders per year. I've got over 200 skus with 70 variations each and CB makes it simple to create product recipes, manufactures, and adjust inventory. There is some initial setup for variations but after that it's all automated.v taxes are a breeze with this software

Pros
-automatically imports orders from multiple channels -automatically creates manufactures for products and decreases material stock levels -keeps track of all my expenses -provides tons of various reports to help during tax time -customer service is easy to reach and always helpful

Cons
There's nothing I don't like about craftybase!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Craftybase pricing

Starting from
$23/month
Pricing options
Free trial
Subscription
View Pricing Plans

Craftybase is offered across three pricing plans, outlined below. A 14-day free trial is available and a discount is given for annual commitments.

Pro - $23 per month (billed monthly) or $19 per month (billed annually)
Studio - $35 per month (billed monthly) or $29 per month (billed annually)
Indie - $59 per month (billed monthly) or $49 per month (billed annually)

Craftybase features

Activity Dashboard
Alerts/Notifications
Billing & Invoicing
Compliance Management
Customizable Reports
Data Import/Export
Inventory Management
Mobile Access
Reporting & Statistics
Reporting/Analytics
Search/Filter
Status Tracking
Third Party Integrations

API (887 other apps)
Access Controls/Permissions (681 other apps)
Activity Tracking (546 other apps)
Audit Management (562 other apps)
Audit Trail (553 other apps)
Document Management (791 other apps)
Workflow Management (714 other apps)

Videos and tutorials

Additional information for Craftybase

Key features of Craftybase

  • Alerts/Notifications
  • Custom Pricing Models
  • Inventory Auditing
  • Inventory Control
  • Inventory Information
  • Kitting
  • Manufacturing Inventory Management
  • Product Identification
  • Reorder Management
  • Reporting/Analytics
  • Search/Filter
View All Features