SimpliFleet - 2026 Pricing, Features, Reviews & Alternatives

SimpliFleet is a web-based fleet administration system for companies that operate their own vehicles, typically from about five vehicles upward. It handles the administrative half of running a fleet - records, deadlines, documents, costs and dispatch paperwork - and does so without any hardware in the vehicles. SimpliFleet is not telematics: it does not track live vehicle positions.

Core functions

Vehicle and driver records: full vehicle data with owned or rented status, vehicle categories, driver records and driver-to-vehicle assignment.

Deadline management: expiry monitoring and alerts for technical inspection, insurance and driving licences, with acknowledgement tracking so it is recorded who saw an alert and when.

Maintenance: service and maintenance history per vehicle, plus service blocking to keep a vehicle out of dispatch while it is off the road.

Documents: separate document vaults for vehicles, drivers and projects, with expiry tracking.

Dispatch and work: partner, project and destination records, trip and work-time logging with auto-fill, recurring schedules, and a project map with destination pins showing where each vehicle is due.

Drivers: a limited self-service view where a driver sees only their own assignments and the documents attached to them, and can accept or decline an assigned trip.

Costs and pay: fleet cost tracking with fuel prices and exchange rates, per-vehicle cost breakdowns, and driver work-fee calculation from base salary, hourly wage or a per-trip rate override.

Paperwork: completion certificate (TIG) and order PDF generation from templates, plus project closure checklists.

Governance: two-level approval with full approval history, audit log, email log, announcements and per-role notification settings.

Technical specifications

Deployment: cloud/SaaS, browser-based. No installation and no hardware to fit. No native mobile app - the responsive interface, including the driver view, runs in the mobile browser.

Infrastructure: hosted in the European Union.

Languages: Hungarian and English interface.

Integrations and interfaces

Google Maps integration for destinations, addresses and journey planning.

REST API with scoped API keys, available on the Business plan.

OAuth2 API for mobile access.

PDF generation for orders and completion certificates.

Email notifications for assignments, changes and expiring documents.

Security and compliance

Two-factor authentication (TOTP) with recovery codes.

Enforced password complexity: mixed case, numbers and symbols.

Role-based access, including the restricted driver role that exposes only that driver's own data.

Audit log of data changes and a separate email log.

Consent logging, privacy acceptance records and policy version tracking.

EU-based hosting; built for GDPR-aligned operation.

Pricing

A monthly base fee per plan plus a per-vehicle monthly fee, billed in Hungarian forints. 60-day free trial with no card required.