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M-Files vs Square 9 Comparison (2026)
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Overview
M-Files ends info chaos. Find documents fast with intelligent search. Automate workflows & collaborate seamlessly. Work smarter, not harder.
Square 9 removes the frustration of extracting data from documents, forms, and all external sources, so you can harness the full power
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.4
277
5
4
3
2
1
155
85
26
6
5
- Value for money
- Ease of use
- Features
- Customer support
4.5
145
5
4
3
2
1
87
48
7
2
1
- Value for money
- Ease of use
- Features
- Customer support
Pros
Martin H.
Purchasing Analyst
Chad W.
Managing Director
Simon B.
Head of technology
Pros
MICHAEL S.
Branch Manager
Greg C.
Vice-President of Finance and Administration
Candice R.
Member Service Representative
Cons
Utsav G.
Technical Analyst
Gill D.
Strategy and Improvement manager
Irene L.
Knowledge Management Lead
Cons
John B.
System Administrator
Matt H.
IT Manager
Meghan C.
Controller
- Vendor responds to reviews
- Last reviewa month ago
- Vendor responds to reviews
- Last reviewa month ago
Key features
- Total features78
- AI/Machine Learning
- API
- Access Controls/Permissions
- Accounting
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Annotations
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Audit Management
- Audit Trail
- Authentication
- Autofill
- Batch Processing
- Business Process Automation
- Business Process Control
- Buy Side (Suppliers)
- CMS Integration
- CRM
- Collaboration Tools
- Commenting/Notes
- Completion Tracking
- Compliance Management
- Compliance Tracking
- Configurable Workflow
- Content Management
- Content Publishing Options
- Contract Drafting
- Contract/License Management
- Convert to PDF
- Customizable Branding
- Customizable Fields
- Customizable Forms
- Customizable Templates
- Data Capture and Transfer
- Data Extraction
- Data Import/Export
- Data Security
- Data Storage Management
- Data Synchronization
- Data Verification
- Data Visualization
- Digital Asset Management
- Digital Signature
- Disaster Recovery
- Distributed Capture
- Document Automation
- Document Capture
- Document Classification
- Document Conversion
- Document Generation
- Document Imaging
- Document Management
- Document Review
- Document Storage
- Document Templates
- Drag & Drop
- Duplicate Payment Alert
- Electronic Forms
- Electronic Signature
- Email Management
- Encryption
- Expense Tracking
- File Conversion
- File Management
- File Recovery
- File Sharing
- File Transfer
- Filtering
- For Legal Professionals
- Forms Automation
- Forms Creation & Design
- Forms Management
- Full Text Search
- Generative AI
- Graphical Workflow Editor
- HIPAA Compliant
- ID Scanning
- Image Editing
- Image Pre-processing
- Indexing
- Information Governance
- Invoice Processing
- Knowledge Base Management
- Metadata Extraction
- Metadata Management
- Mobile Access
- Multi-Language
- Multiple Output Formats
- No-Code
- Offline Access
- Optical Character Recognition
- PDF Conversion
- Policy Management
- Pre-built Templates
- Process Modeling & Designing
- Q&A Management
- Real Time Synchronization
- Real-Time Data
- Real-Time Reporting
- Real-Time Updates
- Receipt Management
- Regulatory Intelligence Feeds
- Regulatory Reporting
- Reminders
- Remote Data Capture
- Renewal Management
- Reporting & Statistics
- Reporting/Analytics
- Rights Management
- Risk Management
- Role-Based Permissions
- Rules-Based Workflow
- SSL Security
- Search/Filter
- Secure Data Storage
- Sell Side (Customers)
- Single Sign On
- Supplier Management
- Surveys & Feedback
- Tagging
- Task Management
- Task Progress Tracking
- Team Collaboration
- Template Management
- Templates
- Text Editing
- Text Extraction
- Third-Party Integrations
- User Management
- Vendor Management
- Version Control
- Web Forms
- Workflow Automation
- Workflow Configuration
- Workflow Management
- Zone Selection Tool
- Total features114
- AI/Machine Learning
- API
- Access Controls/Permissions
- Accounting
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Annotations
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Audit Management
- Audit Trail
- Authentication
- Autofill
- Batch Processing
- Business Process Automation
- Business Process Control
- Buy Side (Suppliers)
- CMS Integration
- CRM
- Collaboration Tools
- Commenting/Notes
- Completion Tracking
- Compliance Management
- Compliance Tracking
- Configurable Workflow
- Content Management
- Content Publishing Options
- Contract Drafting
- Contract/License Management
- Convert to PDF
- Customizable Branding
- Customizable Fields
- Customizable Forms
- Customizable Templates
- Data Capture and Transfer
- Data Extraction
- Data Import/Export
- Data Security
- Data Storage Management
- Data Synchronization
- Data Verification
- Data Visualization
- Digital Asset Management
- Digital Signature
- Disaster Recovery
- Distributed Capture
- Document Automation
- Document Capture
- Document Classification
- Document Conversion
- Document Generation
- Document Imaging
- Document Management
- Document Review
- Document Storage
- Document Templates
- Drag & Drop
- Duplicate Payment Alert
- Electronic Forms
- Electronic Signature
- Email Management
- Encryption
- Expense Tracking
- File Conversion
- File Management
- File Recovery
- File Sharing
- File Transfer
- Filtering
- For Legal Professionals
- Forms Automation
- Forms Creation & Design
- Forms Management
- Full Text Search
- Generative AI
- Graphical Workflow Editor
- HIPAA Compliant
- ID Scanning
- Image Editing
- Image Pre-processing
- Indexing
- Information Governance
- Invoice Processing
- Knowledge Base Management
- Metadata Extraction
- Metadata Management
- Mobile Access
- Multi-Language
- Multiple Output Formats
- No-Code
- Offline Access
- Optical Character Recognition
- PDF Conversion
- Policy Management
- Pre-built Templates
- Process Modeling & Designing
- Q&A Management
- Real Time Synchronization
- Real-Time Data
- Real-Time Reporting
- Real-Time Updates
- Receipt Management
- Regulatory Intelligence Feeds
- Regulatory Reporting
- Reminders
- Remote Data Capture
- Renewal Management
- Reporting & Statistics
- Reporting/Analytics
- Rights Management
- Risk Management
- Role-Based Permissions
- Rules-Based Workflow
- SSL Security
- Search/Filter
- Secure Data Storage
- Sell Side (Customers)
- Single Sign On
- Supplier Management
- Surveys & Feedback
- Tagging
- Task Management
- Task Progress Tracking
- Team Collaboration
- Template Management
- Templates
- Text Editing
- Text Extraction
- Third-Party Integrations
- User Management
- Vendor Management
- Version Control
- Web Forms
- Workflow Automation
- Workflow Configuration
- Workflow Management
- Zone Selection Tool
Integrations
- Total integrations12
- AutoCAD
- AutoCAD LT
- Deluxe Payment Exchange
- Docusign
- Dynamics 365
- Dynamics 365 Business Central
- Esri ArcGIS
- Google Workspace
- MIP Accounting
- Microsoft 365
- Microsoft Azure
- Microsoft Outlook
- Microsoft SharePoint
- Microsoft Teams
- NetSuite
- NetSuite Excel Add-in
- PDI CStore Essentials
- QuickBooks Online
- QuickBooks Payroll
- Sage 200
- Sage 500
- Sage CRM
- Salesforce Sales Cloud
- Tyler Enterprise Data Platform
- Total integrations12
- AutoCAD
- AutoCAD LT
- Deluxe Payment Exchange
- Docusign
- Dynamics 365
- Dynamics 365 Business Central
- Esri ArcGIS
- Google Workspace
- MIP Accounting
- Microsoft 365
- Microsoft Azure
- Microsoft Outlook
- Microsoft SharePoint
- Microsoft Teams
- NetSuite
- NetSuite Excel Add-in
- PDI CStore Essentials
- QuickBooks Online
- QuickBooks Payroll
- Sage 200
- Sage 500
- Sage CRM
- Salesforce Sales Cloud
- Tyler Enterprise Data Platform
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