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Microsoft 365 vs Square 9 Comparison (2026)

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Google Docs logo

Google Docs

4.7

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Google Workspace

4.7

OneDrive logo

OneDrive

4.5

Good recommendations?

Microsoft 365 logo

Microsoft 365

Square 9 logo

Square 9

Overview

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Square 9 removes the frustration of extracting data from documents, forms, and all external sources, so you can harness the full power

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
view more detailsview details
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
view more detailsview details

Video & Screenshots

Pricing

Starting from

6

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

Starting from

50

/user

Per month

  • Free trial available
  • Credit cardless trial
  • Free account
  • Subscription based

User reviews

4.6

14.1K

5

4

3

2

1

10K

3.5K

533

69

61

  • Value for money
  • Ease of use
  • Features
  • Customer support
83%
would recommend this app

4.5

145

5

4

3

2

1

87

48

7

2

1

  • Value for money
  • Ease of use
  • Features
  • Customer support
78%
would recommend this app

Pros

“As a physiotherapist working in Canada, I use it regularly for documentation, organizing patient-related information, creating reports, and managing day-to-day work tasks.”
Verified reviewer profile picture

Manpreet K.

Physiotherapist

“Microsoft 365 is a reliable service that integrates email, file storage that can be shared, and other apps that allow for customization/editing or creating files and while also being able to collaborate with others.”
Verified reviewer profile picture

Clyde W.

System Adminstrator

“I enjoy real time co authoring in Word and Excel, the ability to edit same paragraph together at the same time without any issue. When we are on large project the direct video conferencing feature in Teams ensures our day to day work moves forward smoothly.”
OK

Olesya K.

CTO

Pros

“OUR COMPANY USED SQUARE 9 FOR DOCUMENT MANAGEMENT AS IT PERTAINS TO MATERIAL TEST REPORTS.”
MS

MICHAEL S.

Branch Manager

“What I like most about Square-9 is how easy it is to scan documents and use templates to automatically populate indexed fields, making documents simple and fast to search and retrieve later.”
GC

Greg C.

Vice-President of Finance and Administration

“The localized storage makes it easy for employees throughout the office to locate, view and send different documents relating to all of our members.”
CR

Candice R.

Member Service Representative

Cons

“The platform is used to manage our day to day activities from attendance to parent contact. Although not happy about the annual increases in prices, the change is too disruptive now.”
KR

Katherine R.

School Administrator

“OneDrive syncing occasionally causes duplicate or conflicted files if several users are editing documents at the same time.”
VP

Valentin P.

Administration Manager

Cons

“When a document gets lost or misrouted during processing, it can be confusing to troubleshoot and get it back on track.”
JB

John B.

System Administrator

“The licensing and user setup was a little clunky for us. Although some of this might be how we have our users set up in AD.”
MH

Matt H.

IT Manager

“The more I've had to deal with IT support, the less I like the company.”
MC

Meghan C.

Controller

  • Vendor responds to reviews
  • Last review2 days ago
  • Vendor responds to reviews
  • Last review24 days ago

Key features

  • Total features86
  • @mentions
  • AI/Machine Learning
  • API
  • Access Controls/Permissions
  • Accounting
  • Activity Dashboard
  • Activity Tracking
  • Address Book
  • Alerts/Notifications
  • Annotations
  • Appointment Management
  • Approval Process Control
  • Approval Workflow
  • Archiving & Retention
  • Audit Management
  • Audit Trail
  • Authentication
  • Autofill
  • Batch Processing
  • Booking Management
  • Brainstorming
  • Business Process Automation
  • Business Process Control
  • Calendar Management
  • Calendar/Reminder System
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compliance Management
  • Compliance Tracking
  • Conferencing
  • Configurable Workflow
  • Contact Management
  • Content Creation
  • Content Management
  • Content Publishing Options
  • Convert to PDF
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Templates
  • Data Capture and Transfer
  • Data Extraction
  • Data Import/Export
  • Data Security
  • Data Storage Management
  • Data Synchronization
  • Data Verification
  • Data Visualization
  • Digital Signature
  • Disaster Recovery
  • Discussions/Forums
  • Distributed Capture
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Conversion
  • Document Editing
  • Document Generation
  • Document Imaging
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Duplicate Payment Alert
  • Electronic Forms
  • Electronic Signature
  • Email Management
  • Email Monitoring
  • Email Templates
  • Encryption
  • Event Management
  • Expense Tracking
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Transfer
  • Filtering
  • Forms Automation
  • Forms Creation & Design
  • Forms Management
  • Full Text Search
  • Generative AI
  • Graphical Workflow Editor
  • HIPAA Compliant
  • ID Scanning
  • Image Editing
  • Image Pre-processing
  • Inbox Management
  • Indexing
  • Information Governance
  • Invoice Processing
  • Live Chat
  • Meeting Management
  • Messaging
  • Metadata Extraction
  • Metadata Management
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile App
  • Multi-Language
  • Multiple Format Support
  • Multiple Output Formats
  • Multiple Projects
  • No-Code
  • Notes Management
  • Office Suite
  • Offline Access
  • Optical Character Recognition
  • PDF Conversion
  • Pre-built Templates
  • Presentation Tools
  • Process Modeling & Designing
  • Productivity Tools
  • Project Management
  • Real-Time Data
  • Real-Time Notifications
  • Real-Time Reporting
  • Real-Time Updates
  • Receipt Management
  • Reminders
  • Remote Access/Control
  • Remote Data Capture
  • Reporting & Statistics
  • Reporting/Analytics
  • Response Management
  • Role-Based Permissions
  • Room Booking
  • Rules-Based Workflow
  • SSL Security
  • Scheduling
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Sign On
  • Supplier Management
  • Surveys & Feedback
  • Tagging
  • Task Management
  • Task Progress Tracking
  • Team Calendars
  • Team Collaboration
  • Template Management
  • Templates
  • Text Editing
  • Text Extraction
  • Third-Party Integrations
  • To-Do List
  • Two-Factor Authentication
  • Two-Way Audio & Video
  • User Management
  • Vendor Management
  • Version Control
  • Video Conferencing
  • Video Streaming
  • Video Support
  • Web Forms
  • Whiteboard
  • Workflow Automation
  • Workflow Configuration
  • Workflow Management
  • Zone Selection Tool
  • Total features114
  • @mentions
  • AI/Machine Learning
  • API
  • Access Controls/Permissions
  • Accounting
  • Activity Dashboard
  • Activity Tracking
  • Address Book
  • Alerts/Notifications
  • Annotations
  • Appointment Management
  • Approval Process Control
  • Approval Workflow
  • Archiving & Retention
  • Audit Management
  • Audit Trail
  • Authentication
  • Autofill
  • Batch Processing
  • Booking Management
  • Brainstorming
  • Business Process Automation
  • Business Process Control
  • Calendar Management
  • Calendar/Reminder System
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compliance Management
  • Compliance Tracking
  • Conferencing
  • Configurable Workflow
  • Contact Management
  • Content Creation
  • Content Management
  • Content Publishing Options
  • Convert to PDF
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Templates
  • Data Capture and Transfer
  • Data Extraction
  • Data Import/Export
  • Data Security
  • Data Storage Management
  • Data Synchronization
  • Data Verification
  • Data Visualization
  • Digital Signature
  • Disaster Recovery
  • Discussions/Forums
  • Distributed Capture
  • Document Automation
  • Document Capture
  • Document Classification
  • Document Conversion
  • Document Editing
  • Document Generation
  • Document Imaging
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Duplicate Payment Alert
  • Electronic Forms
  • Electronic Signature
  • Email Management
  • Email Monitoring
  • Email Templates
  • Encryption
  • Event Management
  • Expense Tracking
  • File Conversion
  • File Management
  • File Recovery
  • File Sharing
  • File Transfer
  • Filtering
  • Forms Automation
  • Forms Creation & Design
  • Forms Management
  • Full Text Search
  • Generative AI
  • Graphical Workflow Editor
  • HIPAA Compliant
  • ID Scanning
  • Image Editing
  • Image Pre-processing
  • Inbox Management
  • Indexing
  • Information Governance
  • Invoice Processing
  • Live Chat
  • Meeting Management
  • Messaging
  • Metadata Extraction
  • Metadata Management
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile App
  • Multi-Language
  • Multiple Format Support
  • Multiple Output Formats
  • Multiple Projects
  • No-Code
  • Notes Management
  • Office Suite
  • Offline Access
  • Optical Character Recognition
  • PDF Conversion
  • Pre-built Templates
  • Presentation Tools
  • Process Modeling & Designing
  • Productivity Tools
  • Project Management
  • Real-Time Data
  • Real-Time Notifications
  • Real-Time Reporting
  • Real-Time Updates
  • Receipt Management
  • Reminders
  • Remote Access/Control
  • Remote Data Capture
  • Reporting & Statistics
  • Reporting/Analytics
  • Response Management
  • Role-Based Permissions
  • Room Booking
  • Rules-Based Workflow
  • SSL Security
  • Scheduling
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Sign On
  • Supplier Management
  • Surveys & Feedback
  • Tagging
  • Task Management
  • Task Progress Tracking
  • Team Calendars
  • Team Collaboration
  • Template Management
  • Templates
  • Text Editing
  • Text Extraction
  • Third-Party Integrations
  • To-Do List
  • Two-Factor Authentication
  • Two-Way Audio & Video
  • User Management
  • Vendor Management
  • Version Control
  • Video Conferencing
  • Video Streaming
  • Video Support
  • Web Forms
  • Whiteboard
  • Workflow Automation
  • Workflow Configuration
  • Workflow Management
  • Zone Selection Tool

Integrations

  • Total integrations11
  • Deluxe Payment Exchange
  • Dynamics 365 Business Central
  • MIP Accounting
  • Microsoft Bookings
  • Microsoft Excel
  • Microsoft OneNote
  • Microsoft Outlook
  • Microsoft Planner
  • Microsoft PowerPoint
  • Microsoft SharePoint
  • Microsoft Teams
  • Microsoft Word
  • NetSuite
  • NetSuite Excel Add-in
  • OneDrive
  • PDI CStore Essentials
  • QuickBooks Online
  • QuickBooks Payroll
  • Sage 200
  • Sage 500
  • Sage CRM
  • Tyler Enterprise Data Platform
  • Zoom Workplace
  • Total integrations12
  • Deluxe Payment Exchange
  • Dynamics 365 Business Central
  • MIP Accounting
  • Microsoft Bookings
  • Microsoft Excel
  • Microsoft OneNote
  • Microsoft Outlook
  • Microsoft Planner
  • Microsoft PowerPoint
  • Microsoft SharePoint
  • Microsoft Teams
  • Microsoft Word
  • NetSuite
  • NetSuite Excel Add-in
  • OneDrive
  • PDI CStore Essentials
  • QuickBooks Online
  • QuickBooks Payroll
  • Sage 200
  • Sage 500
  • Sage CRM
  • Tyler Enterprise Data Platform
  • Zoom Workplace