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Notion vs OpenProject Comparison (2026)

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Notion

OpenProject

Overview

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

OpenProject is an open-source project collaboration software designed to help businesses handle the entire project management lifecycle, from planning, scheduling, and issue tracking to budgeting and cost reporting. Supervisors can highlight task attributes based on the status, priority or due date.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

No videos yet

Pricing

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

5.95

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.7

2.8K

2.1K

600

Value for money

Ease of use

Features

Customer support

87%

would recommend this app

4.6

189

126

Value for money

Ease of use

Features

Customer support

90%

would recommend this app

Pros

“I can pull data from a master task list into a sprint board, auto‑update statuses, and the whole team sees the same live view, which saves me hours of manual updates.”

Daniel C.

Product Manager

“It is a flexible and powerful workspace that allows me to organize notes, tasks, projects, documents, and databases in one place.”

Heba S.

Business Development Manager

“You can build a workspace that fits your exact workflow—it worked for all the things I need: documentation for clients, writing scripts for content, managing my time/calendar, and storage.”

Stefan V.

Licensed Psychotherapist

Pros

“I’ve deployed Openproject on a local NAS to manage my personal projects, and I use the AI Agent to connect to APIs, so the entire workflow is seamless.”

Song L.

AI Integration Engineer

“It integrates seamlessly with LucidChart creating an unrivalled combo for our projects which offers detailed and accurate visual representations of project workflows, processes, and systems.”

Direzione M.

Automotive Product Development Engineer

“OpenProject offers us a fully feature-loaded platform for managing our projects from idea conceptualization, to plan, to actualizing the idea until the final product is achieved.”

Austin R.

Project Coordinator for Program Development

Cons

“The mobile app feels clunky whenever I need to check something quickly during testing. Plus, offline mode is pretty unreliable, which causes real issues when the office wifi gets spotty.”

Iqra S.

Front-end Developer

“Notion works great as a higher level PM tool but lacks a lot of the functionality or features that you might find in a dedicated enterprise project management solution. As content grows in this respect, it can cause some dips in performance, sometimes resulting in the usually smooth graphics lagging a bit and feels a bit jarring. As teams expand it can also become a bit more difficult managing permissions and sharing.”

Connor q.

IT Team Lead

“I’ve noticed the interface can feel awkward to move around in and when several people begin creating pages it tends quickly losing structure and becoming difficult to manage unless someone constantly tidies things up.”

Spencer H.

Software Developer

Cons

“Lastly there exist mobile app so we often have to access it from our computers which is kinda inconvenient because project management is an all time tasks”