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Notion vs Paperpile Comparison (2026)

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Notion

Paperpile

Overview

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Paperpile is a knowledge management software designed to help businesses synchronize the research library with multiple devices. Administrators can utilize the search functionality to find papers in real-time on a unified interface.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

2.99

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.7

2.8K

2.1K

601

Value for money

Ease of use

Features

Customer support

87%

would recommend this app

4.8

122

Value for money

Ease of use

Features

Customer support

89%

would recommend this app

Pros

“I can pull data from a master task list into a sprint board, auto‑update statuses, and the whole team sees the same live view, which saves me hours of manual updates.”

Daniel C.

Product Manager

“It is a flexible and powerful workspace that allows me to organize notes, tasks, projects, documents, and databases in one place.”

Heba S.

Business Development Manager

“You can build a workspace that fits your exact workflow—it worked for all the things I need: documentation for clients, writing scripts for content, managing my time/calendar, and storage.”

Stefan V.

Licensed Psychotherapist

Pros

“I love that it can automatically change the reference style with zero effort and it can find the paper I want to cite by title DOI, link, whatever I throw at it.”

Sam W.

Staff Scientist

“It's a very user friendly tool, can be integrated into both GoogleDocs and Word and prevents me from messing up my references.”

Sam W.

Staff Scientist

“It is intuitive and since is connected to google docs as an extension I can have my info wherever I need it.”

Denisse B.

Graduate Student

Cons

“The mobile app feels clunky whenever I need to check something quickly during testing. Plus, offline mode is pretty unreliable, which causes real issues when the office wifi gets spotty.”

Iqra S.

Front-end Developer

“Notion works great as a higher level PM tool but lacks a lot of the functionality or features that you might find in a dedicated enterprise project management solution. As content grows in this respect, it can cause some dips in performance, sometimes resulting in the usually smooth graphics lagging a bit and feels a bit jarring. As teams expand it can also become a bit more difficult managing permissions and sharing.”

Connor q.

IT Team Lead

“Without a clear structure, workspaces can become cluttered fairly quickly, especially as more team members start creating their own pages and databases.”

Samuel S.

CoFounder

Cons

“The word plug-in, which is the most important thing to me since I write all of my papers in MS Word, can be buggy at times and sometimes does not update with new references/has to be recompiled frequent.”

Lisa Z.

Physician

“Lack of reference version control to explicitly link version numbers/dates to duplicate references and allow controlled deduplication is an issue.”

Oliver M.

Research Associate

“The worst part of paperpile is when importing papers, it often finds non-published (arXiv) version of the papers instead of their published counter parts. ”

Ari K.

Research Scientist