Yearly Subscription is a function of the number of users and amount of storage required. One-time setup fee includes varying levels of training and unlimited access to Stellar Library support. Additional users and storage can be purchased at any time.
Specifically created for boards of directors, the government, education, and business sectors, Stellar Library is a mobile content delivery and storage platform that allows users to safely upload and share files, folders, and documents. Built with iPad users in mind, it facilitates secure communication between computers and mobile devices, enabling paperless document distribution between groups of people.
Stellar Library functions like a traditional library where there’s a head librarian controlling the way folders, files, and documents are shared and used in the library. Files can be shared from Windows and iOS-powered devices to iPads. Some of the app’s core features include role-based access and document control, audit trail, file synchronization, collaboration, and the Stellar Library shortcuts.
Stellar Library is a document management and distribution system that works the same way a traditional library does. The head librarian and librarian determine the users a file, folder, or document can be shared with, as well as the ways a file or document can be used by its recipients – print, download, send as an email attachment, or read only.
It uses drag-and-drop to facilitate file upload and sharing and ensures that confidential information stays confidential through role-based user access and controls. To monitor how the assets in your library are utilized, Stellar Library maintains a complete and comprehensive record of every activity performed, such as create a folder, upload a file, download or delete a document, change the access permission of a particular recipient, and even when somebody logs out of the library.
When sharing files and documents with other people, security is a major concern. You wouldn’t want unauthorized entities any access to your organization’s sensitive information. Stellar Library employs multiple access levels: head librarians, librarians, assistant librarians, and readers.
Head librarians have access to billing information, can delegate library administration, and customize folder designs. Except for icons customization and access to billing information, librarians perform the same functions as head librarians. Assistant librarians, on the other hand, are denied the ability to invite new library users or choose which users can or cannot access certain files or folders. Readers are only allowed to view files shared with them. They cannot edit, print, or annotate files or documents.
To add a user, click on the Users tab, and click the Add User button. If you’re adding a single user, type in his/her email address, first name, and last name. Then, select his/her user type from the dropdown menu: Reader, Assistant Librarian, or Librarian.
To maintain full control of your files and documents, understand how your files are being used, and ensure all of your intended recipients are opening or reading the files shared with them (you’re a teacher and needs to make sure your students are accessing the files shared with them for a lesson or project, for example), Stellar Library keeps a comprehensive audit trail of every user activity in the library.
To view your library’s usage log, click on the Log tab. From and to dates can be set, and logs can then be sorted from earliest to latest, and vice versa. A usage report can also be generated by right-clicking on a file or folder and choosing Usage Report from the menu options. The report shows you your files’ download and open percentages.
Every time a user logs in to Stellar Library via an Internet-connected device and updates or deletes a file, changes access permissions to a folder, and so on, updates are automatically and immediately synced across everyone’s devices. Stellar Library likewise supports file collaboration. But first, the file or document must be opened. When closed, which is the default setting, no collaboration can happen. Opened files can be printed, shared, downloaded, used in another app, or annotated.
Read receipts, which are notifications recipients are obliged to send to signify they’ve already read a document or file, can be required for situations when knowing a document has been acted upon is essential to proceed with a certain activity. For instance, a meeting cannot commence unless all those present have already seen the emergency report shared with them.
There are some shortcuts you can use to make your Stellar Library experience more seamless. One of which is the right-click menu. To bring it up, click on a file or folder, and you’ll be given a set of options: Open, File Info, Usage Report, Move, Rename, and Delete.
To add multiple users, a spreadsheet with four columns is required, where the columns contain the users’ first names, last names, email addresses, and levels of access, respectively. Access levels are either, R, A, and L for recipient, assistant librarian, and librarian. When ready, click on the Import button from the Users tab and upload your spreadsheet.
In Stellar Library, there’s a super librarian functionality that allows access permissions to be overridden. This is used for cases when the head librarian’s access to a certain file or folder has been deleted, accidentally or otherwise, and needs to be restored. The feature can be enabled from the Accounts tab. (The Accounts tab is visible only if you have the Stellar Library full version.)
Currently, Stellar Library doesn’t have an available API nor does it support any third-party app integrations.
Stellar Library costs $10 per user per month and comes with 10 GB file storage, 500 MB maximum file size, 60-day file recovery, annotations, recipient and file activity reports, and email support. Price is in New Zealand dollars. A 14-day free trial is likewise available, no credit card required.