EZChildTrack Pricing, Features, Reviews & Comparison of Alternatives


Real-time child care & camp management

4.61/5 (23 reviews)

EZChildTrack overview

EZChildTrack is a childcare management platform that helps centralize and streamline operations for afterschool programs, summer camps, daycare services, preschool programs, and more. Program directors, site coordinators, and staff members can get real-time access to data and reduce time spent on repetitive tasks. The parent portal allows parents to register and enroll their children in programs online, make payments, view statements, and manage childcare information.

EZChildTrack enables organizations to create custom registration forms for secure and efficient parent registration. Users can collect fees online using credit cards or bank account transfers, and send email notifications to parents upon approval. Parents can receive communications, download receipts and manage childcare information via the parent portal and enroll for auto-pay. EZChildTrack allows for flexible schedules through calendar-based enrollment for programs.

Users are able to manage all billing functions such as individual and batch payment posting, as well as print payment reports, invoices and statements. Account management features help manage information for children and family members, including communication tools that allow program directors, site coordinators, and staff members to create and send bulletins or text messages to account holders.

EZChildTrack enables users to track attendance for both children and staff using automated check-in/check-out features. Attendance tracking is also accessible via iPad/tablet devices using biometrics, parent PIN, and student badges. Program directors can add and manage staff hours, and set a pay rate based on hour/weekly/bi weekly and annual rates. Additional platform features include menu planning by location, agency accounting for families with financial assistance, and a comprehensive set of standard or customizable reports.


Pricing options
Value for money
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Business size



United States

Supported languages

EZChildTrack screenshot: Secure online registration forms for parent registrationEZChildTrack Video DemoEZChildTrack screenshot: Manage all billing functions in a single systemEZChildTrack screenshot: Calendar-based enrollment for programs offering flexible schedulesEZChildTrack screenshot: Online payments using credit cards or bank accountEZChildTrack screenshot: Record daily check-in/check-out in real timeEZChildTrack screenshot: Access detailed account and attendance informationEZChildTrack screenshot: Track attendance for children and staff using automated toolsEZChildTrack screenshot: Efficiently manage information for children and family members EZChildTrack screenshot: Create and send emails in bulk to account holdersEZChildTrack screenshot: Track families with financial assistance by enrollment with subsidized feeEZChildTrack screenshot: Check-in/check-out staff and add and manage staff hoursEZChildTrack screenshot: Menu planning, tracking and scheduling by locationEZChildTrack screenshot: Executive dashboards with graphical reportsEZChildTrack screenshot: Parents can register and enroll online, manage childcare information, and receive communicationsChildcare Management Software Free Demo

EZChildTrack reviews

Value for money
Ease of use
Customer support
Pam Brasher

Wonderful tool for Child Care and Afterschool

Used daily for 2+ years
Reviewed 2016-12-01
Review Source: Capterra

We have been using EZ Child Track for 3 years now. The product is constantly, but subtly, evolving to meet the needs of our business. Our families are comfortable with the program and like being able to set up auto-pay or just go online to pay when needed. We connected an email address to the Contact Us and parents enjoy this feature. We also use many of the reports that can be generated to help inform us about delinquent accounts and enrollment. We are very pleased with EZ Child Track. It meets the needs of our Preschool and Afterschool programs.Ease of use, report features, automatic posting of online payments

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Sherry Bannister

An Awesome Team

Used daily for 2+ years
Reviewed 2016-12-21
Review Source: Capterra

The White Plains Youth Bureau has been using EZChildTrack for our after school program for five and a half years now. Since the implementation of EZChildTrack, we have had been able to reach our targeted revenue goals successfully. In addition, the communication with our parents have been phenomenal with the use of electronic notifications and billing. The technical support team and senior staff are always a phone call away and are able to expedite any technical issues that may arise. Although as far as we have been using the software, we have had no major concerns. The Team is Awesome! That is is user friendly

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Drew Duffy

Great Customer Service to Support a Great Student Management System

Used daily for 1-2 years
Reviewed 2016-12-01
Review Source: Capterra

We are an extended day program, and we recently transitioned to EZChildTrack from one of the bigger name Student Management Systems, and we couldn't be happier with it! The system automatically handles some of the tedious tasks that we had to take care of on a regular basis, which frees up our time to focus on ensuring our program is as great as possible. The customer service team has been very willing to work with us to make sure that the system works for our needs, which is a big difference from our previous experience. EZChildTrack is also very intuitive and is easy to learn. Overall, it is highly recommended!Ease of use, efficiency of tasks, Customer Service, Reports

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Don Miller

Some of the most "enabling" software I've encountered...

Used daily for 6-12 months
Reviewed 2016-12-13
Review Source: Capterra

We deployed EZChildTrack in our business within an accelerated timeframe to address an urgent need for "transformational" change. The software is exceptionally configurable and straight forward; the Thomas Kelly team was equally exceptional in their support of our implementation. Thomas Kelly has also been very open to our feedback for future enhancements and development and has already delivered new releases incorporating our suggestions.

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Kathy Petty

Fits Our Business Needs with Parental Approval

Reviewed 2016-12-02
Review Source: Capterra

Westfield Washington Schools (WWS) will soon be starting our third year with EZ ChildTrack, and we are overall very pleased. WWS Student Support Programs uses EZ ChildTrack extensively throughout the entire year to manage the business side of our programs and also offer the convenience of the online parent portal for parents to enroll, make payments, and manage their account. During the school year, the online website is used for our early childcare programs and our before and after school programs. In the summer, WWS Student Support Programs continues to use EZ ChildTrack with our extensive summer camp program. The company is very responsive to their customer needs by providing frequent enhancements that add value to the software. Both their tech support group and ticket items we submit through the business management side are very responsive in addressing questions and resolved issues in a timely manner. EZ ChildTrack continues to meet our needs as we continue to grow, and our parents appreciate the ease of this program.

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EZChildTrack pricing

Pricing options
Free trial
View Pricing Plans

Contact EZChildTrack for detailed pricing information.

EZChildTrack features

Activity Dashboard
Attendance Management
Communication Management
Customizable Reporting
Data Import/Export
Records Management
Registration Management
Time & Attendance Tracking

API (77 other apps)
Activity Tracking (52 other apps)
Assessment Management (78 other apps)
Automatic Notifications (70 other apps)
Calendar Management (54 other apps)
Course Authoring (63 other apps)
Course Catalog (53 other apps)
Customizable Branding (57 other apps)
Learning Management (96 other apps)
Progress Tracking (64 other apps)
Reporting & Statistics (82 other apps)
Self Service Portal (53 other apps)

Additional information for EZChildTrack

Key features of EZChildTrack

  • Check in / check out
  • Immunization records
  • Photo gallery
  • Online registration & enrollment
  • Food program records
  • Payment processing
  • Menu planning
  • Lesson plan management
  • Text messaging
  • Parent portal
  • Daily reports
  • Wait list management
  • Parent / child records
  • Auto-pay
  • Manage childcare information
  • Download receipts & tax statements
  • Customizable registration forms
  • Registration fee collection
  • Email notifications
  • Billing & statements
  • Print payment reports, statements, invoices
  • Multiple payment methods
  • Individual & batch payment posting
  • Caledar-based enrollment
  • Payment processing (credit cards or bank account)
  • Automatic (recurring) payments
  • Track cash/check/money order payment
  • iPad interface
  • Attendance recording using biometrics, badges
  • Attendance tracking
  • Automatically bill for late pickups
  • Multiple attendance reports
  • Account management
  • Track account balance & payment due
  • Track parent communication using emails/letters
  • Communication tools
  • Create and send emails in bulk to account holders
  • Send text messages in bulk to account holders
  • Create & manage bulletins
  • Create & print letters
  • Filter recipients
  • Generate invoices for agency based on attendance
  • Track families with financial assistance
  • Track receivables by agency and parents
  • Staff attendance
  • Add and manage staff hours
  • Meal tracking, planning & scheduling by location
  • Nutrition analysis for food served
  • USDA CACFP reimbursement reports
  • Customized reports
  • Executive dashboards with graphical reports
  • Export reports to Excel
  • Communication tools
View All Features


EZChildTrack's parent portal helps staff save time on administrative tasks and account receivable, while increasing parent involvement.

The iPad interface allows organizations to eliminate paper rosters and manual attendance data entry.

Real-time access to data helps improve the monitoring of center operations and better decision making, along with an executive dashboard and custom reports.

EZChildTrack's advanced attendance recording features allow check-in / check-out using parent PIN, biometrics, and student badges.

The platform helps reduce the payment circle with options for online payments via credit cards and EFT (electronic funds transfer).