EZChildTrack Pricing, Features, Reviews & Comparison of Alternatives

EZChildTrack

Real-time child care & camp management

4.65/5 (26 reviews)

EZChildTrack overview

What is EZChildTrack?

EZChildTrack is a childcare management platform that helps centralize and streamline operations for afterschool programs, summer camps, daycare services, preschool programs, and more. Program directors, site coordinators, and staff members can get real-time access to data and reduce time spent on repetitive tasks. The parent portal allows parents to register and enroll their children in programs online, make payments, view statements, and manage childcare information.

EZChildTrack enables organizations to create custom registration forms for secure and efficient parent registration. Users can collect fees online using credit cards or bank account transfers, and send email notifications to parents upon approval. Parents can receive communications, download receipts and manage childcare information via the parent portal and enroll for auto-pay. EZChildTrack allows for flexible schedules through calendar-based enrollment for programs.

Users are able to manage all billing functions such as individual and batch payment posting, as well as print payment reports, invoices and statements. Account management features help manage information for children and family members, including communication tools that allow program directors, site coordinators, and staff members to create and send bulletins or text messages to account holders.

EZChildTrack enables users to track attendance for both children and staff using automated check-in/check-out features. Attendance tracking is also accessible via iPad/tablet devices using biometrics, parent PIN, and student badges. Program directors can add and manage staff hours, and set a pay rate based on hour/weekly/bi weekly and annual rates. Additional platform features include menu planning by location, agency accounting for families with financial assistance, and a comprehensive set of standard or customizable reports.
www.ezchildtrack.com

Pricing

Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
EZChildTrack screenshot: Secure online registration forms for parent registrationChildcare Management Software Free DemoEZChildTrack screenshot: Manage all billing functions in a single systemEZChildTrack screenshot: Calendar-based enrollment for programs offering flexible schedulesEZChildTrack screenshot: Online payments using credit cards or bank accountEZChildTrack screenshot: Record daily check-in/check-out in real timeEZChildTrack screenshot: Access detailed account and attendance informationEZChildTrack screenshot: Track attendance for children and staff using automated toolsEZChildTrack screenshot: Efficiently manage information for children and family members EZChildTrack screenshot: Create and send emails in bulk to account holdersEZChildTrack screenshot: Track families with financial assistance by enrollment with subsidized feeEZChildTrack screenshot: Check-in/check-out staff and add and manage staff hoursEZChildTrack screenshot: Menu planning, tracking and scheduling by locationEZChildTrack screenshot: Executive dashboards with graphical reportsEZChildTrack screenshot: Parents can register and enroll online, manage childcare information, and receive communicationsEZChildTrack Video Demo

EZChildTrack user reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.6
  4.6
  4.7
Mike Medlin

Great Software for Child Care

Used daily for 1-2 years
Reviewed 2019-07-18
Review Source: Capterra

EZChildTrack enabled our program to hold the people we serve accountable with payments, filling out registration information to completion, and providing a portal for our customers to see all of their account information. These 3 things reduced many "man hours worked" and relieved a lot of stress.

Pros
I was most pleased with how easy the software is to learn & the support you receive. The "help" tab is a great resource with easy instructions and instructional videos. I was able to learn from the "help" page many times over the last year. I was also VERY happy I could speak to a rep to double check my work. The staff is extremely helpful & patient!

Cons
I do not have any cons for the software. I have not run into any actions/features I would change.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Kristi Fate

Great software for child care management!

Used daily for 2+ years
Reviewed 2019-07-11
Review Source: Capterra

Overall, we have had an excellent experience with EZChildTrack. They know what they are doing and can assist as you learn the software in an easily understandable way. We have been very satisfied!

Pros
It's very thorough at meeting the needs of our organization and our families. It's very complex in it's design so it can do a lot to make keeping track of families information, attendance records, program set up, communications, and accounts very easy and accurate. You can trust it!

Cons
Because the software can do so much, there is a learning curve. However, support is there every step of the way, providing on-site training, WebEx meetings, and technical support.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tameka Anderson

Alief ISD After School Program

Reviewed 2014-08-05
Review Source: Capterra

Pros- +The registration process online is easy for the parents and staff. +Saves on paper. Cons- +Sometimes when paying by credit card, it takes a while to process the payment. +The printed copies of receipts and invoices are not identified by the student. We have to write the student names on each copy in order to know who the paperwork belongs to. +The driver license field should be mandatory. We require parents to provide their driver license number when calling into the office. +Attachments should be mandatory for parents to read.

Response from EZChildTrack


Tameka,

Thank you for your feedback. I would like to address the "Cons" that you have mentioned.

1. Credit card transactions take place instantaneously. The speed of the user's connection may affect the user's perception of the transaction speed.

2. The student names are printed on the invoice. They are simply not printed at the top of the invoice.

3. The driver's license field can be made mandatory. This is an option that the user has to activate. If you need assistance, please contact our support team.

4. Attachments can be made mandatory. There is also a customizable instruction page for online registration. We suggest that you insert necessary instructions on that page. However, there is no way to confirm that parents have actually read the page/attachment versus having just opened the page/attachment.If you need assistance, please contact our support team.

We hope we have addressed your concerns.

Thank you for your continued business!

-EZChildTrack Team

Rating breakdown

Ease of use
Customer support

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Pam Brasher

Wonderful tool for Child Care and Afterschool

Used daily for 2+ years
Reviewed 2016-12-01
Review Source: Capterra

We have been using EZ Child Track for 3 years now. The product is constantly, but subtly, evolving to meet the needs of our business. Our families are comfortable with the program and like being able to set up auto-pay or just go online to pay when needed. We connected an email address to the Contact Us and parents enjoy this feature. We also use many of the reports that can be generated to help inform us about delinquent accounts and enrollment. We are very pleased with EZ Child Track. It meets the needs of our Preschool and Afterschool programs.

Pros
Ease of use, report features, automatic posting of online payments

Cons
Can't charge different registration fees, can't search by address

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Sherry Bannister

An Awesome Team

Used daily for 2+ years
Reviewed 2016-12-21
Review Source: Capterra

The White Plains Youth Bureau has been using EZChildTrack for our after school program for five and a half years now. Since the implementation of EZChildTrack, we have had been able to reach our targeted revenue goals successfully. In addition, the communication with our parents have been phenomenal with the use of electronic notifications and billing. The technical support team and senior staff are always a phone call away and are able to expedite any technical issues that may arise. Although as far as we have been using the software, we have had no major concerns. The Team is Awesome!

Pros
That is is user friendly

Cons
No cons to report

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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EZChildTrack pricing

Pricing options
Subscription
Free trial
View Pricing Plans

Contact EZChildTrack for detailed pricing information.

EZChildTrack features

Activity Dashboard
Attendance Management
Attendance Tracking
Communication Management
Data Import/Export

API (178 other apps)
Activity Tracking (108 other apps)
Assessment Management (182 other apps)
Automatic Notifications (128 other apps)
Blended Learning (110 other apps)
Calendar Management (107 other apps)
Content Management (122 other apps)
Course Authoring (143 other apps)
Customizable Branding (122 other apps)
Learning Management (217 other apps)
Progress Reports (133 other apps)
Progress Tracking (144 other apps)
Reporting & Statistics (207 other apps)
Self Service Portal (109 other apps)
Third Party Integration (145 other apps)

Videos and tutorials

Additional information for EZChildTrack

Key features of EZChildTrack

  • Check in / check out
  • Immunization records
  • Photo gallery
  • Online registration & enrollment
  • Food program records
  • Payment processing
  • Menu planning
  • Lesson plan management
  • Text messaging
  • Parent portal
  • Daily reports
  • Wait list management
  • Parent / child records
  • Auto-pay
  • Manage childcare information
  • Download receipts & tax statements
  • Customizable registration forms
  • Registration fee collection
  • Email notifications
  • Billing & statements
  • Print payment reports, statements, invoices
  • Multiple payment methods
  • Individual & batch payment posting
  • Caledar-based enrollment
  • Payment processing (credit cards or bank account)
  • Automatic (recurring) payments
  • Track cash/check/money order payment
  • iPad interface
  • Attendance recording using biometrics, badges
  • Attendance tracking
  • Automatically bill for late pickups
  • Multiple attendance reports
  • Account management
  • Track account balance & payment due
  • Track parent communication using emails/letters
  • Communication tools
  • Create and send emails in bulk to account holders
  • Send text messages in bulk to account holders
  • Create & manage bulletins
  • Create & print letters
  • Filter recipients
  • Generate invoices for agency based on attendance
  • Track families with financial assistance
  • Track receivables by agency and parents
  • Staff attendance
  • Add and manage staff hours
  • Meal tracking, planning & scheduling by location
  • Nutrition analysis for food served
  • USDA CACFP reimbursement reports
  • Customized reports
  • Executive dashboards with graphical reports
  • Export reports to Excel
  • Communication tools
View All Features

Benefits

EZChildTrack's parent portal helps staff save time on administrative tasks and account receivable, while increasing parent involvement.

The iPad interface allows organizations to eliminate paper rosters and manual attendance data entry.

Real-time access to data helps improve the monitoring of center operations and better decision making, along with an executive dashboard and custom reports.

EZChildTrack's advanced attendance recording features allow check-in / check-out using parent PIN, biometrics, and student badges.

The platform helps reduce the payment circle with options for online payments via credit cards and EFT (electronic funds transfer).