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Online business management for educators, tutors & trainers

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Teachworks Pricing, Features, Reviews and Alternatives

Teachworks FAQs

Q. What type of pricing plans does Teachworks offer?

Teachworks has the following pricing plans:
Starting from: $16.49/month
Pricing model: Subscription
Free Trial: Available | (No Credit Card required)

These products have better value for money


Q. Who are the typical users of Teachworks?

Teachworks has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Public Administrations, Small Business


Q. What languages does Teachworks support?

Teachworks supports the following languages:
English


Q. Does Teachworks offer an API?

Yes, Teachworks has an API available for use.


Q. What other apps does Teachworks integrate with?

Teachworks integrates with the following applications:
Microsoft Outlook, Zapier, Lessonspace, Stripe, QuickBooks Online, Google Calendar, Mailchimp, Microsoft Excel


Q. What level of support does Teachworks offer?

Teachworks offers the following support options:
Email/Help Desk, Phone Support, Knowledge Base, Chat, FAQs/Forum

Teachworks product overview

Price starts from

16.49

Per month

Usage Based

What is Teachworks?

Teachworks is a cloud-based tutoring management software solution designed to automate the key processes for teaching companies, schools and tutoring centers. Typically suited to language, music and driving schools, plus test preparation companies, Teachworks is optimized for use across every platform including touchscreen devices to provide anytime, anywhere access. Promising the ability to manage students, teachers, scheduling, billing, payroll and more, the software provides a centralized, color-coded calendar for booking classes and teaching sessions. Available in six different views and filterable by student, teacher or location, schedules can be rearranged intuitively by dragging, dropping and resizing lessons to set duration. With tutor availability indicated, the system also detects scheduling conflicts, syncs calendar changes across multiple user accounts, sends email confirmations and allows lessons to be booked. A dedicated booking plugin embeds the ability for students to view and join open classes within an existing website, while further communication features include the sending of automatic email and even SMS attendance reminders.

Key benefits of using Teachworks

  • Teachworks is a web-based software system designed specifically for the business management needs of education companies and multi-location tutoring centers, providing the feature flexibility required for running language, music or driving schools and test preparation companies.


  • The coordinated scheduling of online lesson bookings between staff, students and locations is handled via a centralized, synchronized color-coded calendar with drag and drop amendments, conflict detection, availability indicators and over six filterable views.


  • Multiple personal accounts provide branded access to teachers, students, parents, admin staff and customers, while a range of communication tools include automated template-based email correspondence, notifications and SMS lesson reminders etc.


  • Teachworks also automates invoicing, payments and payroll processes with rule-based billing to apply custom pricing structures, instant credit card payment processing via Stripe and the calculation of teacher salary payments taken straight from the calendar's timesheet.


  • Free integrations with Stripe, QuickBooks, Google Calendar, Microsoft Excel and MailChimp are joined by a large collection of add-ons for expanding the software's core functionality where required.
  • Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    Email/Help Desk
    Phone Support
    Knowledge Base
    Chat
    FAQs/Forum

    Training options

    Documentation
    Videos

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    Teachworks pricing information

    Value for money

    4.4

    /5

    56

    Starting from

    16.49

    Per month

    Usage Based

    Pricing options

    Free plan
    Subscription
    Free trial
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    Value for money contenders

    Teachworks features

    Functionality

    4.2

    /5

    56

    Total features

    64

    3 categories

    Most valued features by users

    Activity Dashboard
    Third-Party Integrations
    Progress Tracking
    Alerts/Notifications
    Customizable Branding
    Progress Reports
    API
    Customizable Reports

    Functionality contenders

    Teachworks users reviews

    Overall Rating

    4.6

    /5

    56

    Positive reviews

    95

    %

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8.76/10
    Rating distribution

    5

    4

    3

    2

    1

    36

    17

    2

    0

    1

    Pros
    We really like the automatic invoicing and the ability to connect with other products like Stripe and Quickbooks. The ability to create custom forms has also helped us onboard students more quickly.
    What I liked most about him, is the great capacity of accessories distract you, it is easy to use and simple I recommend it.
    The add-ons are fantastic and very useful. The support is great, and the developers are constantly at work - it's amazing to see how the features keep improving.
    Cons
    Instead, we were left to fend for ourselves because of the lack of intuitiveness of the system.
    There could be way more videos on their online booking features. A third is that while TW says they sync with QBO, the sync does not work well.
    I dread the thought of having to run the business without it.

    Overall rating contenders

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    Michael K.

    Education Management, 11-50 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8/10

    Share this review:

    Great scheduling and billing software

    Reviewed 5 years ago
    Pros

    I like that the software keeps track of invoicing and running balances for clients. It definitely cuts down the leg work of having to go back through person by person and creating invoices.

    Cons

    Sometimes we want to see all math tutors that are available so I'd be better when filtering if you could select multiple instructors at once so you don't have to bounce between calendars to find open times.

    Vendor response

    Hi Michael, thanks for the great review! We're so happy to hear that our invoicing features are useful for your business :) I would recommend using our Tutor Calendar's "Day" view to see availability for all tutors at once. This calendar displays a list of your tutors on the left with their unavailability greyed out. You can click on an open time slot to quickly add a new lesson.

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    Joyee L.

    Education Management, 1-10 employees

    Used daily for less than 6 months

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend5/10

    Share this review:

    Lots of functionality -- No live support options

    Reviewed 2 years ago

    All in all, it took over 3 months and over $2000 of external support to be able to switch my CRM over to Teachworks and figure out how to use it. Now that we have a handle on it, it is finally starting to function to become a part of our business. I am saddened that this process could have been smoothed over by an onboarding call that I would have gratefully paid money for. Instead, we were left to fend for ourselves because of the lack of intuitiveness of the system.

    Pros

    Teachworks has a lot of functionality. It allows users to customize based off their needs. Users can bill hourly or in bulk packages. Lots of options for allowing clients to schedule all at the click of a button. I had seen teachworks years ago, but didn't want to transfer my business over because the platform seemed intimidating. Now, after 3 months it is not so intimidating.

    Cons

    Onboarding was took three months and $2000. This is largely because TW does not offer any live phone support or onboarding training as do many tech platforms. I was absolutely flummoxed for 3 months and hired VAs and admin to help me transition to the new platform. I begged the company to provide some sort of customer support that I would have gratefully paid for, but they said they couldn't help....

    GG
    AvatarImg

    Ge G.

    Education Management, 1-10 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    Satisfied client since 8 years

    Reviewed 20 days ago

    Very satisfied since 8 years. It helps us to save lots of time on the daily operation.

    Pros

    Easy to manage teachers and students. Very clear to show all the teachers' schedules on the calendar. Easy to issue the invoice and record the payment.

    Cons

    Subscription. I can only downgrade the subscription in a certain time.

    Vendor response

    Hi Ge G, thanks for the great review and for sharing your feedback. We really appreciate it! We’re happy to hear that Teachworks is helping your business. If you need any help or have any questions, please let us know.

    Rs
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    Rami s.

    Music, 1-10 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support

    Share this review:

    Doesn’t work

    Reviewed 4 years ago

    Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one I regularly used. I can’t view names, can’t view the whole day, and frankly sick and tired of following up on their issue and still having nothing done

    Pros

    I liked it when it worked properly, now it doesn’t.

    Cons

    Having to follow up on fixing their issue for couple of months and still having same problems. Missed out on 3 classes because the calendar can’t display times and students properly. No attempt made to fix things on their end when I’ve done everything on my end.

    Vendor response

    Hi Rami, Thanks for your review. I'm sorry to hear that you're frustrated. Based on the messages you've sent previously to our support team we understand that you're referring to the appearance of the calendar. The calendar feature hasn't changed in the past couple years, but it sounds like you've changed the default calendar view from month to week. Fortunately, it's very easy to change the default calendar view on your profile, so you can go back to enjoying the feature as you've done in the past. I have personally emailed you with the same instructions we've provided previously.

    LH
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    Lisa H.

    Education Management, self-employed

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend8/10

    Share this review:

    Like it so much, I’ve stuck with it for nearly 10 years

    Reviewed a year ago

    It has been very positive. The online lesson feature was pretty glitchy when I used it during Covid & I ended up using FaceTime instead. But I hardly ever use that anymore - so not really a current issue. I’m not sure that I’ve ever needed customer support help - so I’d say the software works great (though I do have a very helpful husband who helps me out if I ever need it).

    Pros

    Love the calendar and invoicing most. Love that I can schedule lessons for the entire semester and then easily adjust when things need to change & that it will automatically notify the parents. Also love how easy it is to create invoices, edit them if needed, and send reminders to parents if they’re late. Very easy. Also love, when tax-time comes, that I can easily create a chart with all my income - to send to my CPA. Very easy.

    Cons

    I know a lot of other piano teachers who use other software that is much cheaper. I’m hesitant to change because I really like Teachworks, don’t want to have to learn a new software system, and have years of notes I don’t want to lose. But I do wish it weren’t quite as expensive.

    Vendor response

    Hi Lisa! Thanks for taking the time to write a review for us, we really appreciate it. We're happy to hear that our calendar, invoicing and other features have been helpful for your business for so many years. If you ever need support, our team is here to help! Thank you for your continued support.

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