Teachworks Pricing, Features, Reviews & Comparison of Alternatives

Teachworks

Online business management for educators, tutors & trainers

4.46/5 (37 reviews)

Teachworks overview

What is Teachworks?

Teachworks is a cloud-based tutoring management software solution designed to automate the key processes for teaching companies, schools and tutoring centers. Typically suited to language, music and driving schools, plus test preparation companies, Teachworks is optimized for use across every platform including touchscreen devices to provide anytime, anywhere access. Promising the ability to manage students, teachers, scheduling, billing, payroll and more, the software provides a centralized, color-coded calendar for booking classes and teaching sessions. Available in six different views and filterable by student, teacher or location, schedules can be rearranged intuitively by dragging, dropping and resizing lessons to set duration. With tutor availability indicated, the system also detects scheduling conflicts, syncs calendar changes across multiple user accounts, sends email confirmations and allows lessons to be booked. A dedicated booking plugin embeds the ability for students to view and join open classes within an existing website, while further communication features include the sending of automatic email and even SMS attendance reminders.

Billing and payroll capabilities then go on to facilitate rule-based pricing, automated invoice generation that can be customized to carry corporate branding, bulk payment processing and also the acceptance of credit card transactions through Stripe. Teachworks also pulls teacher hours tallies straight out of the system calendar to calculate due payroll amounts while detailed records management and real time, custom reporting options enable analysis of every aspect of school service performance. Capable of managing multiple locations, the software is expandable in terms of functionality with a library of extra add-ons including a developer API, while out-of-the-box links to Stripe, QuickBooks, Microsoft Excel, MailChimp and a host of calendar promise seamless integration with popular apps.
teachworks.com

Pricing

Starting from
$15/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
Teachworks screenshot: Teachworks is a cloud-based business management software with solutions for educators across a range of learning applications, schools and disciplinesTeachworks Educator Business Management SoftwareTeachworks screenshot: Utilizing a responsive layout, the software adjusts and repurposes its interface to provide optimized access across all devices including desktops, touchscreen tablets and smartphonesTeachworks screenshot: A booking plugin enables students to signup and book in for lessons with available teachers directly from the websiteTeachworks screenshot: Integration with Stripe facilitates the acceptance and processing of credit card payments without requiring a merchant accountTeachworks screenshot: The logging and tracking of detailed records for each lesson includes information such as attendance status, teacher, students, revenue, wage, location, service / subject etcTeachworks screenshot: The calendar schedules lessons for individuals or groups of students, color-coding lessons by teacher, student or locationTeachworks screenshot: Teacher availability is indicated on the scheduling calendar in order to identify sessions or class openings fasterTeachworks screenshot: Six different calendar views provide a flexibility over finding schedule openings, while a range of filters assist with narrowing booking information down Teachworks screenshot: Schedule changes can be managed quickly within the calendar itself, dragging and dropping lessons around to other days, times, teachers or locations to suitTeachworks screenshot: When scheduling new lessons the software can determine a teacher's lesson, availability and location conflicts via a single button clickTeachworks screenshot: Personal calendars enable teachers, parents, and students to have online access to the scheduling of their sessions, with updates universally applied across all corresponding accounts Teachworks screenshot: A customizable email template allows for the sending of more personalized schedule confirmation notifications, attendance reminders and moreTeachworks screenshot: An SMS lesson reminders add-on is available to enable the sending of customizable messages and notifications direct to student, teacher or parent mobile phonesTeachworks screenshot: After every lesson, teachers are able to write and save their lesson notes with the option to email them over to parents or studentsTeachworks screenshot: Aside from being customizable in terms of school branding, the system can have multiple personal accounts created with their own permission settings appliedTeachworks Business Management SoftwareTutoring Business Management Software

Teachworks reviews

Value for money
Features
Ease of use
Customer support
  4.4
  4.1
  4.3
  4.3
Jonah Cristall-Clarke

Couldn't imagine life without Teachworks!

Used daily for 2+ years
Reviewed 2016-10-26
Review Source: Capterra

Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents errors in accounting, and offers a high level of transparency in billing and payments to both our students and teachers. Best of all, it saves huge amounts of time. Tasks that took a full two days of work pre-Teachworks now take under an hour, reminder emails we used to send manually are now automated, and payments are collected faster with easy card payments right from the invoice. The add-ons are fantastic and very useful. The support is great, and the developers are constantly at work - it's amazing to see how the features keep improving! The only thing left to desire is more direct integrations with other apps and services, but we get around this easily by using the excel spreadsheet data exports, which we can import into our other business apps as needed. We've been using Teachworks for two years now, and can't imagine doing it any other way.

Pros
- ease of use - lesson cost/wage tracking - email automation - invoice creation - employee wage statement creation - reports

Cons
- no integration with google apps - no integration with zapier - invoice automation isn't customizable enough to be useful for us - custom forms are not customizable enough to be useful for us

Response from Teachworks


Hi Jonah,

Thank you for your review! We will continue to work hard to enhance the features and integrations!

Regards,
The Teachworks Team

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

Minimize review

Yarin Kirchen

Drastically simplified our day to day operations, constantly expanding and actively maintained

Used daily for 2+ years
Reviewed 2017-09-07
Review Source: Capterra

great platform!

Pros
Includes almost all of the basic functionality that an tutoring organization needs. The core functions that cover billing and scheduling are robust, flexible and reliable. The site is reliable, performs well on any device and is intuitive. Features and integrations are expanding, great platform!

Cons
Lack of custom API integration prevents us from building on top of this platform. We want the ability to leverage APIs to push/pull client and staff data. Lead generation/management is lacking and really needs to be managed outside of this platform. No integration with social media. Ability to blast SMS to select tutors for client matching while managing responses. Chat bot type functionality would be awesome! Integration with e-signing platform like signnow would be great. Currently need to manage e-signing contracts separately.

Response from Teachworks


Hi Yarin, thanks for the great review! We¿re happy to hear that Teachworks has simplified your day to day operations.

Our API will be available soon, but we¿ll let you know as soon as it¿s ready. Your SMS suggestion will be a good addition to our existing SMS features and we¿ll definitely consider it for a future update.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Erika Doyle

Great CRM for small business!

Used daily for 2+ years
Reviewed 2018-12-31
Review Source: Capterra

It's a great CRM for the price but don't expect a lot of help. They do however update the software from time to time and they send an email describing the new updo.

Pros
Teachworks is a great CRM because it is easy to use and it is affordable. Teachworks is a great choice for small business because of this.

Cons
The only issue we have had with Teachworks is trying to integrate a store with to allow customers to gather their information and schedule multiple sessions when purchasing packages from our website.

Response from Teachworks


Hi Erika, thanks for the great review, we really appreciate it!

We're always here to help, so if you have any questions please email our support team or use the widget in your account to submit a message. You can typically expect a reply within 2 hours on Weekdays (9am - 8pm Eastern Time). We also offer support over the weekend :)

We add new features regularly and you can find more information about them in our Change Log. You can find our Change Log in your account by going to Account & Settings > Change Log.

Thanks again for the great review!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Rami subhiyah

Doesn’t work

Used daily for 2+ years
Reviewed 2020-02-04
Review Source: Capterra

Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one I regularly used. I can’t view names, can’t view the whole day, and frankly sick and tired of following up on their issue and still having nothing done

Pros
I liked it when it worked properly, now it doesn’t.

Cons
Having to follow up on fixing their issue for couple of months and still having same problems. Missed out on 3 classes because the calendar can’t display times and students properly. No attempt made to fix things on their end when I’ve done everything on my end.

Response from Teachworks


Hi Rami,

Thanks for your review. I'm sorry to hear that you're frustrated.

Based on the messages you've sent previously to our support team we understand that you're referring to the appearance of the calendar. The calendar feature hasn't changed in the past couple years, but it sounds like you've changed the default calendar view from month to week.

Fortunately, it's very easy to change the default calendar view on your profile, so you can go back to enjoying the feature as you've done in the past. I have personally emailed you with the same instructions we've provided previously.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 0/10

Minimize review

Jill Tucker

Overall Positive

Used daily for 2+ years
Reviewed 2018-02-27
Review Source: Capterra

It is cost effective and really alleviates organizational issues when scheduling clients.

Pros
I like that this company provides a feedback / review page; however, I think it's strange they base the priority of each review by votes from customers.

Cons
The software makes it difficult to fully use it's customer access feature. We use Teachworks for scheduling appointments and it would be nice to allow out clients to login; however, we have not found a way to disable our clients from seeing other client's appointments and that crosses our confidentiality for them.

Response from Teachworks


Thanks for your review, Jill!

Client user accounts only display the client's own lessons and information; however, for non-lesson events when you set the audience to "Everyone" or "Families & Students" those events will be visible on all clients' calendars.

You can contact our support team and we'll be happy to show you how to set up your appointments with the correct audience.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

Minimize review

Teachworks pricing

Starting from
$15/month
Pricing options
Free trial
Subscription
View Pricing Plans

A free 21-day trial is available, after which one of the following price plans can be chosen:

Starter: $15 + $0.25 per student lesson, paid monthly
Growth: $45 + $0.15 per student lesson, paid monthly
Premium: $175 + $0.05 per student lesson, paid monthly

Teachworks features

API
Attendance Tracking
Automatic Notifications
Calendar Management
Customizable Branding
Data Import/Export
Self Service Portal

Activity Dashboard (127 other apps)
Activity Tracking (71 other apps)
Assessment Management (108 other apps)
Attendance Management (88 other apps)
Communication Management (92 other apps)
Content Management (74 other apps)
Course Authoring (88 other apps)
Learning Management (133 other apps)
Progress Reports (78 other apps)
Progress Tracking (89 other apps)
Records Management (76 other apps)
Registration Management (80 other apps)
Reporting & Statistics (123 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for Teachworks

Key features of Teachworks

  • Attendance tracking
  • Scheduling
  • Parent / student portal
  • Faculty / staff management
  • Student information / records
  • Scheduling
  • Online registration
  • Class management
  • Driver scheduling
  • Independent / private
  • Appointment scheduling
  • Online payments
  • Online classes
  • Automatic grading
  • Lesson notes
  • Application integration
  • Automatic notifications
  • Automatic reminders
  • Calendar management
  • Contact database
  • Credit card processing
  • Custom registration forms
  • Customer accounts
  • Customizable branding
  • Customizable reporting
  • History tracking
  • Invoice processing
  • Multi-location
  • Multiple user accounts
  • QuickBooks integration
  • Real time data
  • Real time updates
  • Search functionality
  • SMS integration
  • Timesheets
  • Website integration
  • Continuous backup
  • Availability management
  • PDF conversion
  • Class scheduling
  • Visual analytics
  • Data export
  • Drag & drop interface
  • Optional API
  • Automated billing
  • Custom fields
  • Email templates
  • Surveys & feedback
  • Web forms
  • Delivery tracking
  • Filtered views
  • Personalized profiles
  • Visitor registration
  • Email invitations & reminders
  • Online booking integration
  • Availability indicator
  • Enrollment management
  • Client follow-up scheduling
View All Features

Benefits

Teachworks is a web-based software system designed specifically for the business management needs of education companies and multi-location tutoring centers, providing the feature flexibility required for running language, music or driving schools and test preparation companies.

The coordinated scheduling of online lesson bookings between staff, students and locations is handled via a centralized, synchronized color-coded calendar with drag and drop amendments, conflict detection, availability indicators and over six filterable views.

Multiple personal accounts provide branded access to teachers, students, parents, admin staff and customers, while a range of communication tools include automated template-based email correspondence, notifications and SMS lesson reminders etc.

Teachworks also automates invoicing, payments and payroll processes with rule-based billing to apply custom pricing structures, instant credit card payment processing via Stripe and the calculation of teacher salary payments taken straight from the calendar's timesheet.

Free integrations with Stripe, QuickBooks, Google Calendar, Microsoft Excel and MailChimp are joined by a large collection of add-ons for expanding the software's core functionality where required.