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Instaff
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Companies looking for a simple, self-service employee portal
Table of Contents
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Instaff - 2026 Pricing, Features, Reviews & Alternatives
All user reviews are verified by in-house moderators and provider data by our software research team. Learn more
Last updated: November 2025
Instaff overview
What is Instaff?
Empower your team with InStaff's employee self-service portal, compatible with your existing ERP and payroll software (e.g. Sage ERPs, Viewpoint Vista, Spectrum, QuickBooks, and more). Features include paystub & taxform viewing, timesheets/timetracking, digital time clock/punch-clocks, document & file management, employee directory, announcements, private files storage, and vacation/time-off requests. Say goodbye to manual paperwork with InStaff!"
Key benefits of using Instaff
- Deliver pay stubs & tax forms online and allow employees to access their entire pay history within the portal.
- document sharing, storage, and access for both company documents, such as manuals, policies, request forms, and more, and private files such as contracts and performance reviews that only they can see.
- Searchable employee directory to find other employees and access details such as their contact information, office location, job role, and any personalized comments that the employee may add.
- Track time within InStaff with the ability to customize time entry forms and add custom fields. Time off can also be requested through the employee portal. Custom workflows can be setup to approve timesheets and time off requests.
- Digital timeclock/punch clock system
- Integrate with payroll and ERP solutions such as Sage, Quickbooks Online, Vista by Viewpoint, and more to synchronize data across platforms and streamline the entire payroll and accounting process.
Starting price
per month
Alternatives
with better value for money
Instaff’s user interface
Instaff pros, cons and reviews insights
To determine these pros and cons insights, we analyzed responses from
Overall rating
Value for money
4.7
Features
4.5
Ease of use
4.6
Customer support
4.7
Reviews sentiment
What do users say about Instaff?
The development team continues to expand InStaff portal functionality, such as PTO calendar integration with Outlook.
Select to learn more
Who uses Instaff?
Based on 49 verified user reviews.
Company size
Small Businesses
Enterprises
Midsize Businesses
Top industries
Use cases
Instaff's key features
Most critical features, based on insights from Instaff users:
All Instaff features
Features rating:
Instaff alternatives
Instaff
Starting from
0.25
/user
Per month
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ADP Workforce Now
Starting from
No pricing info
Instaff pricing
Pricing plans
Pricing details:
User opinions about Instaff price and value
Value for money rating:
To see what individual users think of Instaff's price and value, check out the review snippets below.
Katja R.
Bookkeeper
Megan K.
Accounting Technician
Instaff integrations (9)
Integrations rated by users
We looked at 49 user reviews to identify which products are mentioned as Instaff integrations and how users feel about them.
Integration rating: 5.0 (1)
“I actually use Sage 300 - not the Cloud version. This is where I produce paychecks every 2 weeks.”
Steven S.
Controller
Instaff support options
Typical customers
Platforms supported
Support options
Training options
Instaff FAQs
Instaff has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business
These products have better value for money
Q. What languages does Instaff support?
Instaff supports the following languages:
English, French, Spanish
Q. Does Instaff offer an API?
Yes, Instaff has an API available for use.
Q. What level of support does Instaff offer?
Instaff offers the following support options:
Phone Support, Email/Help Desk, Chat, FAQs/Forum, Knowledge Base