InStaff Software Pricing & Features

InStaff

ESS & paystub delivery. Works with existing payroll software

4.86/5 (7 reviews)

InStaff overview

InStaff is an employee self-service portal and online pay stub delivery tool for small and medium businesses built to integrate and synchronize data with existing payroll and ERP systems. The cloud-based tool aims to reduce the physical and environmental costs related to printing and delivering pay stubs to employees by processing all aspects of the pay period online.

With InStaff, employers can deliver pay stubs online and their employees can view them within the self-service portal. Employees can access, save, and download their pay stubs, entire pay history, and tax forms through the secure self-service portal, and can recover previous pay stubs using search functionality. The InStaff portal also facilitates the delivery of other company documents such as employee manuals, policies, request forms, waivers, and more, and permissions can be managed to control which employees have access to each file.

Hours can be tracked within InStaff with customizable time tracking forms which allow employees to input their time worked with fields for regular hours, overtime hours, nightshift, comments, and more. An approval workflow can be configured in order to determine who is responsible for each employee based on business hierarchies. Employees can request vacations and time off from the self-service portal and employers have the ability to approve or deny the request, with an email notification sent to confirm the response.

For employers and employees alike, InStaff can be used to find one another using the in-built, searchable employee database which includes profiles for each employee including their job role, contact details, office location, and any additional notes to help others find them. Company and team announcements can be broadcast through InStaff and each employee can view their announcements whenever they login to the portal.
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Pricing

Starting from
$20/month
Pricing options
Free trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 4 other markets, China, Latin America, Mexico, Middle-East and Africa

Supported languages

English
InStaff screenshot: The modular solution allows businesses to only select the features that they needWhat Is InStaff?InStaff screenshot: Pay stubs are delivered to employees through the self-service portalInStaff screenshot: Employees can store private files such as contracts, benefits, and performance reviews within the employee portalInStaff screenshot: The searchable employee database allows users to easily find other employeesInStaff screenshot: Announcements can be created and sent to the entire company or selected teamsInStaff screenshot: Employees can request time-off and approval workflows can be configured to approve or deny requestsInStaff screenshot: Time can be tracked manually using the custom time tracking forms

InStaff reviews

Excellent
6

Very good
1

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.6
  4.9
  4.6
  4.4
Karen Harris

Excellent product; a real time saver

Used other for 2+ years
Reviewed 2018-11-23
Review Source: Capterra

Using Instaff has significantly reduced time spent issuing & filing paystubs & T4s. Historical information is stored in one place and easy to retrieve. We have experienced notable savings on time, paper, storage & filingthe software is easy to use, errors are easily corrected & support from Instaff is readily available.

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InStaff

ESS & paystub delivery. Works with existing payroll software

Indu Patel

User friendly

Used daily for 6-12 months
Reviewed 2018-11-04
Review Source: Capterra

Very friendly user Easy to follow steps Easy to send invitations Easy to upload pay documents Simple

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InStaff

ESS & paystub delivery. Works with existing payroll software

Frank Tropea

Excellent and easy to use

Used daily for less than 6 months
Reviewed 2018-03-23
Review Source: Capterra

The ease of payroll process, no paper friendly for environmentThe ease of use of the software and the support team is wonderful to deal with. The training was very easy, the implementation

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InStaff

ESS & paystub delivery. Works with existing payroll software

Anonymous

The Instaff Portal provided the perfect solution for our organization.

Used weekly for less than 6 months
Reviewed 2018-05-09
Review Source: Capterra

InStaff has a few benefits that exceed any software that provides the same functionality. We love the scalability. We are very pleased with the cost for distributing Pay Stubs as it is document based rather than a fixed fee, The support and Implementation assistance we received was very fast and effective with virtually no implementation issues. This software and the Instaff Team has been a great experience for our Company.

Read the full review


InStaff

ESS & paystub delivery. Works with existing payroll software

Tammy Morales

Excellent Customer service

Used other for less than 6 months
Reviewed 2018-10-26
Review Source: Capterra

Provides a professional look and feel to this component of our firm's payroll service. This was the last piece to the puzzle that gives our firm the ability to offer a complete payroll service to our clients.We really like that we can run our payrolls on our schedule, but have all the paystubs go out at a designated time in the future. The support team at InStaff is very responsive.

Read the full review


InStaff

ESS & paystub delivery. Works with existing payroll software

InStaff pricing

Starting from
$20/month
Pricing options
Free trial
Subscription

Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees.

Contact InStaff for an accurate pricing quote based on number of employees and desired modular features.

Pricing Comparison

How does InStaff compare with other HR & Employee Management apps?

Subscription plan?

InStaff



98% of apps offer a
subscription plan

Free trial?

InStaff



88% of apps have a
free trial

Free plan?

InStaff



22% of apps have a
free plan

Pricing Comparison

HR & Employee Management app prices shown are $/month




InStaff Pricing Reviews

Pros
  • InStaff has a few benefits that exceed any software that provides the same functionality. We love the scalability. We are very pleased with the cost for distributing Pay Stubs as it is document based rather than a fixed fee, The support and Implementation assistance we received was very fast and effective with virtually no implementation issues. This software and the Instaff Team has been a great experience for our Company.
Cons
  • We have nothing but positive things to say about the Instaff Portal... Since we discovered the Instaff Portal for Distributing our Paystubs, our employees have had no issues retrieving their Pay Stubs.
100%
recommended this to a friend or a colleague

InStaff features

Employee Portal
Employee Self Service
Third Party Integration
Time & Attendance Tracking
Time Off Requests

API (320 other apps)
Activity Dashboard (252 other apps)
Activity Tracking (149 other apps)
Applicant Tracking (197 other apps)
Automatic Notifications (254 other apps)
Automatic Reminders (168 other apps)
Compliance Management (140 other apps)
Customizable Branding (188 other apps)
Customizable Reporting (189 other apps)
Data Import/Export (181 other apps)
Employee Database (140 other apps)
Employee Management (229 other apps)
Real Time Reporting (149 other apps)
Recruiting Management (162 other apps)
Reporting & Statistics (230 other apps)

Competitor Feature Comparison

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for InStaff

Key features of InStaff

  • Self service portal
  • Time off management
  • File sharing
  • Time tracking
  • Timesheets
  • Payroll integration
  • Data synchronization
  • Employee self service
  • Employee portal
  • Email notifications
  • Third party integration
  • History tracking
  • Salary history
  • Document distribution
  • Document storage
  • File management
  • Contact database
  • Employee communities
  • Time off requests
  • Vacation tracking
  • Time & attendance tracking
  • Secure data storage
  • Access control
  • Permission management
  • Search functionality
  • Communication management
  • Approval process control
  • Calendar management
  • Office directory
  • ERP integration
  • Manual time entry
  • Accounting integration

Benefits

Provide employees with a self service portal through which HR can deliver pay stubs online and allow employees to access their entire pay history within the portal.

Benefit from document sharing, storage, and access for both company documents, such as manuals, policies, request forms, and more, and private files such as contracts and performance reviews that only they can see.

Use the searchable employee directory to find other employees and access details such as their contact information, office location, job role, and any personalized comments that the employee may add.

Track time within InStaff with the ability to customize time entry forms and add custom fields. Time off can also be requested through the employee portal. Custom workflows can be setup to approve timesheets and time off requests.

Integrate with payroll and ERP solutions such as Sage, Quickbooks Online, Vista by Viewpoint, and more to synchronize data across platforms and streamline the entire payroll and accounting process.