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Instaff

Companies looking for a simple, self-service employee portal

Table of Contents

Is this product right for your business?

Find out with a

Instaff - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: October 2026

Instaff overview

What is Instaff?

Empower your team with InStaff's employee self-service portal, compatible with your existing ERP and payroll software (e.g. Sage ERPs, Viewpoint Vista, Spectrum, QuickBooks, and more). Features include paystub & taxform viewing, timesheets/timetracking, digital time clock/punch-clocks, document & file management, employee directory, announcements, private files storage, and vacation/time-off requests. Say goodbye to manual paperwork with InStaff!"

Starting price

0.25per user /
per month

Alternatives

with better value for money

Do you work for Instaff? Manage this product listing

Instaff’s user interface

Ease of use rating:

4.7

(49)

Instaff reviews

Overall rating

4.7

Positive reviews

Rating breakdown

Value for money
Ease of use
Features
Customer support
Likelihood to recommend0.92/10

Rating distribution

Pros

“the cost have a little bit high, if the cost lower, I want to get more function”

Fiona H.

Accounting manager

“During covid I was looking for a solution to securely distribute pay stubs to our employees.”

Linda M.

General Manager

Cons

Who uses Instaff?

Based on 49 verified user reviews.

Company size

Small Businesses

Midsize Businesses

Enterprises

Top industries

Construction

Automotive

Business Supplies and Equipment

Entertainment

Others

Use cases

Payroll

Instaff's key features

Most critical features, based on insights from Instaff users:

Employee database

5.0

(3)

All Instaff features

Features rating:

4.5

(49)

Absence management

(0)

Access controls/permissions

5.0

(1)

Accounting

(0)

Accounting integration

(0)

Activity dashboard

(0)

Activity tracking

(0)

Alerts/Notifications

(0)

API

(0)

Approval process control

(0)

Approvals

(0)

Approval workflow

(0)

Attendance management

(0)

Attendance tracking

(0)

Audit trail

(0)

Automatic time capture

(0)

Batch processing

(0)

Billable items tracking

(0)

Billable & non-billable hours

(0)

Billing & invoicing

(0)

Break management

(0)

Business tool integration

(0)

Calendar management

(0)

Check/W-2 delivery

(0)

Clock in/out

(0)

Communication management

(0)

Compliance

(0)

Compliance management

(0)

Compliance monitoring

(0)

Core hr integration

(0)

Corporate/Business

(0)

Customizability

(0)

Customizable branding

(0)

Customizable reports

(0)

Customizable templates

(0)

Customization

(0)

Dashboards & reporting

(0)

Data collection

(0)

Data import/export

5.0

(3)

Data storage management

(0)

Document management

(0)

Document storage

(0)

Ease of completing timesheets

(0)

Electronic signature

(0)

Employee database

5.0

(3)

Employee engagement

(0)

Employee information

(0)

Employee information automation

(0)

Employee management

(0)

Employee onboarding

(0)

Employee portal

(0)

Employee profiles

(0)

Employee self service

(0)

Employee time tracking

(0)

Expense claims

(0)

Expense management

(0)

Expense reimbursement

(0)

Expense tracking

(0)

Feedback management

(0)

File management

(0)

For cloud

(0)

For cpa firms

(0)

For small businesses

(0)

Geofencing

(0)

HR management

(0)

Internationalization

(0)

Interoperability

(0)

Labor cost reporting

(0)

Labor forecasting

(0)

Lanuguage options

(0)

Leave policy management

(0)

Leave tracking

(0)

Location tracking

(0)

Lockout periods

(0)

Mobile access

(0)

Mobile user support

(0)

Mobility

(0)

Multi-Language

(0)

Multi-Location

(0)

Multiple billing rates

(0)

Onboarding

(0)

Online time tracking

(0)

Organization management

(0)

Overtime calculation

(0)

Payroll integration

(0)

Payroll management

4.5

(10)

Payroll reporting

(0)

Platform search

(0)

Policy management

(0)

Process automation

(0)

Project time tracking

(0)

Project tracking

(0)

Punch card

(0)

QuickBooks integration

(0)

Real-Time data

(0)

Real-Time notifications

(0)

Real-Time reporting

(0)

Real-Time updates

(0)

Receipt management

(0)

Reimbursement management

(0)

Reminders

(0)

Reporting

(0)

Reporting/Analytics

(0)

Reporting & statistics

(0)

Role-Based permissions

(0)

Scalability

(0)

Search/Filter

(0)

Security

(0)

Self service portal

4.1

(10)

Sick leave tracking

4.0

(1)

Status tracking

(0)

Summary Reports

(0)

Surveys & feedback

(0)

Task management

(0)

Task progress tracking

(0)

Tax compliance

(0)

Team Calendars

(0)

Team management

(0)

Third-Party integration

(0)

Third-Party integrations

(0)

Time & attendance

(0)

Time, attendance, and pto

(0)

Time & expense tracking

(0)

Time off accrual

(0)

Time off management

4.0

(1)

Time off requests

4.0

(1)

Timer

(0)

Timesheet management

(0)

Time tracking

3.7

(6)

Time tracking integration

(0)

Tracking time to project/task

(0)

User access

(0)

User management

(0)

User role access

(0)

User, role, and access management

(0)

Vacation/Leave tracking

4.0

(5)

Web-based deployment

(0)

Workflow

(0)

Workflow automation

(0)

Workflow management

(0)

Workforce management

(0)

Instaff alternatives

Instaff

4.7

(49)

Starting from

0.25

/user

Per month

Free trial

Free version

Ease of Use

4.6

Features

4.5

Value for Money

4.7

Customer Support

4.7

Calamari

4.7

(610)

visit website

Starting from

/user

Per month

Free trial

Free version

Ease of Use

4.6

Features

4.5

Value for Money

4.7

Customer Support

4.9

BambooHR

4.6

(3.6K)

visit website

Starting from

/user

Per month

Free trial

Free version

Ease of Use

4.7

Features

4.4

Value for Money

4.5

Customer Support

4.5

Paycor

4.3

(3K)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.3

Features

4.2

Value for Money

4.2

Customer Support

4.2

Instaff pricing

Value for money rating:

4.7

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

Time Tracking

/user

Per month

Features included:

time tracking
timesheets
time clock
time and attendance
time off