Volgistics Pricing, Features, Reviews & Comparison of Alternatives


Software for volunteer recruiting, tracking and coordination

4.48/5 (54 reviews)

Volgistics overview

Volgistics is a web-based software with a user-friendly interface that manages past, current and future volunteers and coordinators. Users can assign and track roles within many types of organizations from small local animal shelters to large international services.

Users can collect information from prospective volunteers using the online volunteer application forms and store it in the Volgistics database. Organizations can track volunteer hours and see which volunteers are signed in and when they sign out, as well as who is scheduled to come in later. Users can look up names and assignments according to agency, program, branch office, department, event, and more.

Coordinators and supervisors can be assigned to one or multiple tasks and then provided with information about assigned volunteers and their schedules. Automatic alerts are sent when schedules are changed and users can communicate with volunteers using various channels, including messaging through the volunteer portal.

With Volgistics, users can customize field names and drop down lists according to their organization, and tailor schedule features and checklist items. The Tickler checklist option allows users to track volunteers’ orientations, health screenings, background checks and evaluations, or if they are eligible for an award. Users can also generate custom reports in PDF or Excel format and have them emailed, printed or saved in the database.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

Volgistics screenshot: Look up volunteers by name and view their information, history, schedule and more with Volgistics The Basics in VolgisticsVolgistics screenshot: View detailed volunteer history including status, hours and awards with Volgistics Volgistics screenshot: The Volgistics dashboard includes schedule information, hours, messages, news and more Volgistics screenshot: Volgistics' volunteer information center is where volunteers use a PIN code to check-in or check-out

Volgistics reviews

Value for money
Ease of use
Customer support
Vickie French

Volunteer Program Comes Alive with Volgistics

Used daily for 2+ years
Reviewed 2016-12-01
Review Source: Capterra

We launched Volgistics August 2014, after taking advantage of the free trial period to experiment with the system. We are very satisfied with the results. As we've become more familiar with the software, we use more of the features. Before we purchased Volgistics as our management tool, we didn't have an integrated system to handle all the county departments that use volunteers. That's all changed. Volgistics brought us into the 21st century. For the first time, we know who all the volunteers are, where they volunteer , what they do, when and for how long. The robust reporting features provide the data we need to manage the program and share the stories about the valuable contributions volunteers make in our community. In June 2015, I took advantage of another offer Volgistics made available and that was to start an administrators users group to share experiences and learn from one another. The group continues to meet monthly and everyone leaves the learning session energized with their newly obtained skills. We use VicNet, VicTouch, and the Docs features. We just launched the text messaging option and look forward to the opportunity that will bring to improve communication. And lastly, Volgistics has a great support team. Ease of use, reporting, communication features and continuous upgrades, reasonable cost

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Janet Crystal

Volgistics is a powerful tool! It's a great product! I heartily recommend it!

Used weekly for 6-12 months
Reviewed 2018-12-11
Review Source: Capterra

o It can handle just about any kind of business/organization requirments. o It can produce just about any kind of report you need, using either the (unmodified) stock reports or stock reports you can modify to your own requirements. o The online help topics (both written and videos) are EXCELLENT! o The email help (writing to a real person) is fast, knowledgeable, and helpful. o You can use as many or as few of the options as you want. The more you use, the better able you will be to generate information quickly by searches or reports.

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Ellen Steger

Robust software for volunteer scheduling

Used daily for 2+ years
Reviewed 2017-12-12
Review Source: Capterra

Easy scheduling, instant response from customer support, good reporting, amazingly complete volunteer database with so many ways to enter data.The volunteer interface with the software is so easy to use. A 10 minute demonstration and 98% of our volunteers are off and running. The support could not be better, within minutes you have an answer to your question, and if you don't look at it promptly, you receive an email saying it is there. Once you find your way around the reports, the reporting is very good. Schedule reminders are sent to all volunteers reminding them of their assignments which is awesome.

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Avonte Jackson

Simply the best!

Used daily for 2+ years
Reviewed 2018-01-17
Review Source: Capterra

I use Volgistics on a daily basis to manage our database of 300+ volunteers. It is the simplest yet most comprehensive volunteer management system that I have used...and I do have direct experience with other systems. Volunteer processing, report generation and database management are very straightforward. On the rare occasion that we need help, the support team is incredibly responsive. Our volunteers love it also. From online applications to self-scheduling, our volunteers have universally given very positive feedback. Volgistics is one of my most important productivity tools. It is great.

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Joe Landmichl

Best Volunteer Management Software

Used daily for 2+ years
Reviewed 2018-05-09
Review Source: Capterra

I have used this program at the last 3 non profits I have come into. I believe in the program because of all the benefits it offers. It truly helps maintain records, save time and is the best tool any volunteer manager can ask for! This is the best software. They are low cost, offer great benefits and the programs does so much! I travel the country fixing volunteer programs, and have brought the volgistics program to the last 3 non profits who still use the software to this day. It tracks hours, checklists and trainings, allows for text alerts, builds schedules and much much much much (not a type) more. The program does so much to help volunteer departments fill the need of the organization. It truly is the Cadillac of volunteer programs and will do you great service.

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Volgistics pricing

Starting from
Pricing options
Free trial
View Pricing Plans

The monthly service fee is all-inclusive and is based on the service level chosen. Service levels are based on the number of volunteers to track, the number of system operators, and the option for VicNet and VicTouch integration.

Volgistics features

Activity Tracking
Automatic Notifications
Automatic Reminders
Customizable Reporting
Data Import/Export
Recruiting Management
Time & Attendance Tracking

API (329 other apps)
Activity Dashboard (261 other apps)
Applicant Tracking (202 other apps)
Compliance Management (145 other apps)
Customizable Branding (196 other apps)
Employee Management (231 other apps)
Employee Onboarding (145 other apps)
Employee Portal (163 other apps)
Employee Self Service (177 other apps)
Real Time Reporting (155 other apps)
Reporting & Statistics (241 other apps)
Third Party Integration (195 other apps)
Time Off Requests (143 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Additional information for Volgistics

Key features of Volgistics

  • Attendance management
  • Calendar management
  • Volunteer profiles
  • Scheduling
  • Application forms
  • Group tracking
  • Custom reports
  • Website integration
  • Awards
  • Tracking and reporting
  • Volunteer portal
  • Multi-site capabilities
  • PDF and Excel reports
  • Checklists
  • User rights
  • Recruiting
  • Sign-in kiosk
  • Text and email communication
  • Document storage
View All Features


Volgistics is web-based so users can manage their volunteer database from any computer, at home or on the go.

With the optional VicNet module, each volunteer has access to their own profile and can update their information, receive messages and sign up for schedule openings.

When adding a new volunteer record to Volgistics it can be marked as an individual record or a group record to track groups of people who serve collectively.

Users can search and view volunteers in Volgistics based on classifications such as adult, junior, employee, RSVP, periodic, etc. and mark selected volunteers with tags.

The ‘site level access’ feature enables organizations to create two or more ‘sites’ in their Volgistics database in which specific coordinators will have access to only a particular group of volunteer records.