Everlance Pricing, Features, Reviews & Comparison of Alternatives

Everlance

#1 Automatic Business Mileage Tracker & Expense Log Software

4.5/5 (54 reviews)

Everlance overview

What is Everlance?

Everlance is a cloud and mobile-based mileage tracking solution for fleet businesses or any drivers engaging in vehicular trips for professional purposes. Claiming to offer 100% automation, Everlance ties its GPS-based tracking to expense management, principally for accurate mileage and fuel reimbursement. Users are given access to an online admin dashboard available 24/7 from within the web browser, while drivers download companion smartphone apps for Android and iOS devices. Everlance detects trips using intelligent drive technology and automatically begins tracking trip mileage. Trips can then quickly be classified as for business or personal, to ignore certain journeys, with a single swipe. The mobile GPS data is sent back to the admin dashboard where employers or dispatchers can watch the driver's travel route plotted over Google Maps.

In addition, Everlance tracks expenditure with the digitizing of receipts and transactions. Receipts incurred during travel can be uploaded and stored centrally for budgeting and reference, while bank and credit card syncing facilitate automated expenses monitoring. Revenue can be tracked per job, while integration support for leading third-party software such as Freshbooks and Xero plugs mileage and expenses costs into existing accounting workflows. Everlance Teams offers broader feature support for larger team usage, including multi-user dashboard access, plus advanced PDF and Excel mileage log or expense reports can be generated from anywhere, anytime.
everlance.com

Pricing

Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom

Supported languages

English
Everlance screenshot: Track Mileage AutomaticallyEverlance : Automatic Mileage & Expense TrackerEverlance screenshot: Track Expenses AutomaticallyEverlance screenshot: Custom Manager DashboardEverlance screenshot: Simple Mileage & Expense ReportsEverlance screenshotEverlance screenshotEverlance screenshotEverlance screenshotEverlance screenshotEverlance screenshot: Expense tracking features include the upload and digitizing of receipts, plus the syncing of banks and credit cards for tracing transactionsEverlance screenshotEverlance screenshotEverlance screenshotEverlance screenshot

Everlance reviews

Value for money
Features
Ease of use
Customer support
  4.3
  4.3
  4.5
  4.3
Chris Truglio

How mileage & expense reimbursements should always be

Used daily for less than 6 months
Reviewed 2018-04-13
Review Source: Capterra

Ease of use

Pros
Simply put: Everlance provides an incredibly easy-to-use product that solves real-world problems. Having employees who often drive their personal vehicles for business reasons, Everlance makes mileage reimbursements a second thought instead of a dreaded task. From both an administrative & employee standpoint, Everlance saves us, on average, 3-4 hours of manual data entry work/calculations per WEEK!! No more manual mileage calculations. No more questioning the validity of employees reimbursement requests. Having a dashboard that allows you to see all of your employees' mileage distance & activity not only helps the ease of submitting reimbursements, but is extremely beneficial on a strategic level as well. Thinking about the cost-benefit analysis of having employees drive their personal vehicles vs purchasing a company car, the data collection is presented in an easy to use format, expediting the decision making process.

Cons
That Everlance wasn't offered with a previous employer. Seriously. The automated calculation of mileage reimbursement is such a no-brainer that there isn't a valid business reason to not offer to employees and payroll administrators.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Sara Parise

Great for Getting Started

Used weekly for less than 6 months
Reviewed 2019-08-12
Review Source: Capterra

I liked using it and it helped me to see the value and ease of tracking miles for tax deductions, but it ended up being a great software for starting out and not the one I chose for long term use.

Pros
I like that it runs in the background on my phone and easily tracks my mileage with little input from me. I like that after only two weeks, it easily interprets which trips are personal (my weekly trip to church) and which are probably work related. Very intuitive and easy to use!

Cons
It's difficult to go back and correct a mistake if I accidentally designate a personal trip as a work trip. Also, there are other programs with more features for the same or similar fees. Although, Everlance does redeem itself with a free option for those who might not be doing as much work travel as I do... like if you have 10ish trips a month.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 7/10

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Anonymous

Review of Milage Tracking App

Used daily for 2+ years
Reviewed 2018-10-11
Review Source: Capterra

I have used this app for over 2 years. It started out great at first for about the first year. After that, the app became intermittent in capturing trips. I had to delete and reinstall the app to make sure it was working. It did not remind me to categorize trips and generally became disfunctional.

Pros
It is potentially easy to use. It allows you to attribute milage to different businesses. It is easy to categorize milage with a swipe and I like the detailed reports at the end of the year for tax preparation.

Cons
The app did not always remind me to categorize trips which made me think it did not capture all my trips. I do believe that the milage for some trips were omitted.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 3/10

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Anonymous

Very easy to use

Used daily for 1-2 years
Reviewed 2020-03-24
Review Source: Capterra

I have used Everlance for almost a year and I appreciate that I get monthly reports regarding my trips and that I can easily categorize them in order to receive reimbursements for the use of my personal vehicle for work.

Pros
I like that the trip tracking feature is automatic. As long as I have my phone with me while traveling I am able to track and identify trips for work and other types of trips.

Cons
I would like to have the option to identify the vehicle I am traveling in. I was tracked on an airline flight and would have liked to have been able to indicate that as well as identify trips in work owned vehicles as well as my own personal vehicle.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Anonymous

Decent free and simple software, but has a few noticeable flaws.

Used weekly for 6-12 months
Reviewed 2018-06-13
Review Source: Capterra

It's a simple platform for me to track my business revenue, expenses and mileage. It's handy to have all of this information in one place, and to have it on my phone where I can access it at any time.

Pros
I started my own business last year which involves a lot of traveling, so naturally, I was looking for a solution to track mileage, revenue and expenses. I was happy to stumble across this software which was within my price range (completely free with the option to upgrade) and very simple to use. It contains only the basic features that I was looking for and isn't loaded up with options that I don't use. It's a very clean interface.

Cons
I was really hoping for more with this software. When I try to automatically track my mileage, it rarely tracks my route correctly, sometimes even skipping over entire parts of the road. I read through FAQ about this and it was a little vague about how to fix this problem, other than maybe the fact that my phone didn't have enough storage space (which is a continuous problem). When I manually add round-trip routes, it usually shows the route taking me a different way to/from a location, so I'm not sure how accurate the mileage estimate is. For now the software is doing the job for what I need, but I may be looking at other options at some point. If I do continue to use this software in the future, I'm hoping that they will add some additional features that might be useful, such as the option to link to my budget/banking software, and maybe better functioning automatic tracking. Right now the process of using this software is very manual for me.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Everlance pricing

Pricing options
Free
Free trial
Subscription
View Pricing Plans

Basic = $0
Premium = $5 per active user, per month, billed annually ($8 if billed monthly)
Teams = Contact for quote

Everlance features

Accounting Integration
Activity Dashboard
Reporting & Statistics
Third Party Integration

API (167 other apps)
Activity Tracking (100 other apps)
Automatic Notifications (124 other apps)
Billing & Invoicing (142 other apps)
Calendar Management (105 other apps)
Customer Database (94 other apps)
Customizable Reporting (114 other apps)
Data Import/Export (110 other apps)
Document Management (96 other apps)
Electronic Payments (114 other apps)
Inventory Management (131 other apps)
Inventory Tracking (103 other apps)
Invoice Management (131 other apps)
Quote Management (88 other apps)
Reminders (103 other apps)
Search Functionality (108 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Everlance

Key features of Everlance

  • Receipt upload
  • Mileage tracking
  • Accounting integration
  • Audit trails
  • Compliance management
  • Credit card integration
  • Data synchronization
  • Mobile receipt capture
  • Expense tracking
  • GPS
  • Mobile integration
  • QuickBooks integration
  • Third party integration
  • Tracking features
  • Activity dashboard
  • PDF conversion
  • GPS integration
  • Time & expense tracking
  • Cost tracking
  • Route tracking
  • Actual costing
  • Dashboard creation
  • Google Maps integration
  • Route management
  • Reporting & statistics
  • Collaboration tools
View All Features

Benefits

Everlance offers a personalized mileage tracking and expenses reporting solution that gives fleet teams, field service businesses and solo drivers access to an online admin dashboard linked to GPS-enabled smartphone apps.

Everlance provides companion smartphone apps for iOS and Android devices which automatically track vehicle route mileage via GPS technology.

Mileage tracking is plotted live on Google Maps to visualize the recorded driver GPS data, while receipt uploads digitize expense evidence for safekeeping.

Advanced PDF and Excel mileage and expense reports can be generated from within both the smartphone apps and Everlance's browser-based admin dashboard.

Third-party integration allows for expense cost data synchronization with leading accounting applications such as Freshbooks, Xero and more.