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Microsoft Outlook vs Mailbird Comparison (2026)

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Good recommendations?

Microsoft Outlook

Mailbird

Overview

Microsoft Outlook is a personal information manager from Microsoft which helps users communicate, manage schedules & find what they need quickly & easily

Mailbird is a desktop email management application that helps businesses of all sizes synchronize messages from multiple accounts in a centralized inbox and connect the platform with LinkedIn. Mailbird's speed-reading functionality lets employees read at a fast pace to increase email productivity.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

No videos yet

Pricing

Starting from

Free

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

2.28

/user

Per year

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.5

2.5K

1.6K

688

153

Value for money

Ease of use

Features

Customer support

79%

would recommend this app

4.4

394

248

Value for money

Ease of use

Features

Customer support

79%

would recommend this app

Pros

“The integration with other Microsoft tools like Microsoft Teams, Microsoft OneDrive, Microsoft Sales, and Microsoft Office makes it very efficient for day-to-day business communication and productivity.”

Jordan V.

Sales Specialist

“It provides me with a reliable and structured way to manage my high volume of client communications, which again, is crucial in a deadline-driven environment.”

Isabelle D.

Accountant

“Outlook is fantastic for booking appointments, corresponding with clients and other coworkers effectively, filtering out spam emails and connected with my important tech stack so I can track my ever-growing list of projects.”

Brett S.

Corporate Paralegal

Pros

“I purchased Mailbird 2.0 lifetime version which they clearly said would qualify me for any future update, without any additional riders mentioned such as it would only But now I realise to use the full version of Mailbird 3.0 I need to pay again!”

Rishi R.

CEO

“I manage 4 of email addresses and calendars and I have to avoid conflicts.”

Sam M.

Executive

“Handles multiple email accounts and calendars. ”

Sam M.

Executive

Cons

“For example: the new Outlook replaced Quick Parts with My Templates. While My Templates is a great feature, it does not function the same way Quick Parts does and therefore interrupted certain workflows within our business.”

Samm R.

Office Finance Manager

“The built-in search engine can be capricious and slow, struggling to locate a specific email or attachment dating back several months amidst massive archives.”

Ricky S.

VP World Class Maintenance Maintenance and Reliability

“I also find that performance can slow down when managing large inboxes, and certain settings or customizations can be difficult to locate or adjust.”

Rebecca R.

Production manage

Cons

“I gave them 3 months to fix them. After no fixes were delivered, I asked for my money back, with a clear audit trail of why (with all the tickets I had opened). ”

Sam M.

Executive

“issue with "shared mailbox" on Exchange, licencing option "LIFETIME" is only on update not upgrade...”

Nicolas P.

IT Manager

“I bought a life time subscription of MB after testing it out. When I started using it day to day, I quickly noticed the serious bugs mentioned above. ”

Sam M.

Executive