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Email Archiving Software with Indexing (2026)

Last updated: March 2026

Email Archiving Software Key Features

    Based on 191 user opinions, we identified 6 features that are important for any product in Email Archiving Software

  • Archiving & Retention

    Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

    Average user rating

    4.9

  • Backup and Recovery

    Create backups and provide methods to recover deleted/lost data

    Average user rating

    4.7

  • Email Management

    Manage, store and organize emails within the system or via third-party apps

    Average user rating

    4.7

  • Access Controls/Permissions

    Define levels of authorization for access to specific files or systems

    Average user rating

    4.7

  • Automatic Backup

    Data is backed up automatically to prevent data loss

    Average user rating

    4.8

  • Secure Data Storage

    Securely stores data to prevent data loss or breaches

    Average user rating

    4.8
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Features

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Devices supported

Organization types

User rating

19 software options

Jatheon logo

Data archiving software

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Jatheon Cloud is an AI-powered data archiving and governance platform built on AWS. It securely captures, stores, searches, and produces communications like email, social, calls, texts, and chats, automating compliance, retention, FOIA, and ediscovery with embedded AI.

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Trustifi logo

Protect Your Business Emails with AI-Powered Security

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Email security solution that helps manage threat detection, regulatory compliance, data encryption, whitelisting/blacklisting, and more.

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MailStore Server logo

Email archiving software

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MailStore Server is a leading email archiving solution designed to help businesses create and store copies of emails. The platform enables organizations to store, remove and manage data in a centralized repository for future reference.

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12d Synergy logo

Data management for architects, engineers and construction

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12d Synergy is a data management and project collaboration solution that helps architectural, engineering and construction offices get great work done. It’s the all-in-one solution for built environment projects, managing your email, documents, tasks, CAD, geospatial data and 12d Model.

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Libraesva Email Archiver logo

Secure Email Archiving

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Protect business information, simplify compliance, and improve efficiency by using Libraesva Email Archiver to automatically save a copy of every email sent or received by businesses. Libraesva's Resilient Archive technology stores every email in highly secure and digitally signed archives.

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Sharp Archive logo

Email archiving solution

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Sharp Archive is a comprehensive data backup and communication archiving solution designed to help businesses protect critical information and ensure streamlined operations. The product offers protection against data loss due to system failures, cyberattacks, or natural disasters through advanced encryption methods that secure data both in transit and at rest.

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Contentverse logo

Simple, secure document management for everyone

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Contentverse is a secure, versatile, fully-featured enterprise content management solution. 128-bit encryption. DocuSign integration. On-premise and/or cloud implementation. With a robust indexing module that can detect text, barcodes, and QR codes on scanned pages as searchable metadata.

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Veritas NetBackup SaaS Protection logo

Data backup and protection platform

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Veritas NetBackup SaaS Protection, powered by Veritas, is a unified backup and archive as a service platform that gives you the flexibility you need to protect applications and data across the enterprise.

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Archiver logo

The ultimate search engine for your marketing communications

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Empower marketing, customer care, legal, and compliance team members to instantly look up and resend any marketing message sent to an individual customer.

Read more about Archiver

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Email Archiving logo

Email archiving, redaction and retention management software

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Email Archiving by Intradyn is a cloud-based software designed to help businesses in education, financial services, healthcare, and other industries securely archive and store emails and attachments for future reference. The platform enables organizations to capture, save, and index outgoing, incoming, and historical emails across mail servers and personal folders via a unified portal.

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ComplyKEY MailMeter logo

Email archiving and indexing for eDiscovery and compliance

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MailMeter helps organizations manage email archiving, indexing, retrieval, eDiscovery, and more via a unified dashboard. Search capabilities in the platform enable enterprises to investigate sent or received emails by email address, domain, custom search terms, data range, attachments, and more.

Read more about ComplyKEY MailMeter

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Onna logo

Real-time Discovery Search

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Onna centralizes data from your favorite apps to deliver a connected enterprise, supercharged with machine learning and unified search – all in one place.

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OneVault logo

The Most Secure Solution for Archiving, Governance & DLP

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Donoma OneVault delivers multi-data archiving of email and communication records for centralized, streamlined archiving.

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Email Archiving logo

Email archiving service

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Hornetsecurity's email archiving service enables companies who manage thousands of emails every day to automatically & legally store all of their emails with compliance, transparency & control features, plus secure storage & simple email search & retrieval

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contentACCESS archive logo

Archive smarter - with TECH-ARROW

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TECH-ARROW's contentACCESS archive is an archiving solution that can be configured as on-premises, on-Cloud, or hybrid based on user preference.

The archive covers a number of business needs including long-term data retention, compliance with data handling regulations, and security.

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Akazio Cloud Archive logo
(0)

Archiving, eDiscovery & supervision with cloud confidence.

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Akazio is an archiving electronic communication solution. Whether it is just for email archiving, or across instant messaging, social media, voice, and SMS, the platform simplifies record-keeping, discovery, and supervision of your organizations' critical data.

Read more about Akazio Cloud Archive

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MailArchiva logo
(0)

Email archiving, eDiscovery, compliance & forensics platform

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MailArchiva is an email archiving, e-discovery, compliance, and forensics platform that assists in the retention, organization, and mining of email data. It is appropriate for both small and large businesses. It's available as an on-premise or cloud-based solution.

Read more about MailArchiva

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Org IQ logo
(0)

See, analyze & act on every signal in your workplace email

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Org IQ captures every email across Microsoft 365, Google Workspace, and legacy systems, preserving a complete record so leaders retain knowledge, context, and continuity without IT burden.

Read more about Org IQ

Users also considered
REDDOXX MailDepot logo
(0)

Web-based software program for automatic email archiving

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REDDOXX MailDepot is a web-based software package for legally compliant, audit-proof long-term archiving and recovery of emails. The archive is independent of the mail server type and can be embedded in a company's existing infrastructure.

Read more about REDDOXX MailDepot

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