Backup Software

What is backup software?

Backup software or data backup software helps security and disaster recovery managers create duplicate copies of business data such as documents, PDFs, and images, in order to strengthen data protection. The tool allows connecting both physical and virtual storage (cloud storage or hard drive) to securely preserve business data for later use and avoid business disruptions by making them available whenever needed. Backup software acts as a disaster recovery solution for businesses when a cyber incident results in critical data loss.  

How does backup software work?

• Schedule file backup: Data backup software automatically backs up individual files or data to cloud storage or network attached storage (NAS) devices such as Google Drive or servers, after every interval (days, weeks, months). Scheduled backup increases the reliability of the disaster recovery system.

• Encrypt the files to enhance security: Data backup software encrypts the file names into codes, also known as cryptography, to avoid data leaks due to unauthorized access. 

• Restore data in case of data loss: Data backup software recovers lost files in case of a data loss incident to avoid hampering the business processes. Sign in to the tool’s storage drive using your username and password to access the backup file for recovery.

What is the purpose of backup software?

• Speedy data recovery: A backup solution helps access your duplicate data to quickly recover lost files. Log in to the cloud storage or hard drive using the registered username and password, select the required files, and restore files to their original location. 

• Efficient data management: Manual backup process can be time-consuming and prone to errors (missing or corrupt files) due to large volumes and different data types (images, documents, or PDFs). Utilize efficient data management by setting up an incremental backup to only copy missing files.

• Increased reliability on data recovery management: Replacing manual work with a backup solution improves the reliability of the business. The software is free of delays due to human down-time. Paired with the automated backup feature, the solution helps prepare the business for any kind of data security incident.

What is the best backup software?

To find the best backup software based on user reviews, check out GetApp’s Category Leaders report. Category leaders can assist you in your software search by finding the best tool that fits your particular needs. You can also select and compare two or more software products to find the one that offers all the features required by your business to make better decisions.

How backup software helps SMBs?

• Strengthen data security: Small businesses are more prone to cybersecurity breaches because they often lack essential cyber defenses such as ransomware protection. Having backup and recovery software safeguards the data from unauthorized access.  Even if the data source is compromised, businesses can resume work by restoring duplicate files and maintaining their revenue and brand reputation.

• Remotely manage and configure backups and restore: Small businesses can continue to manage their data management process (backup and restore) using the centralized console while working remotely. This process ensures continuous work and increased productivity.

• Avoid costly downtime: Small businesses often work with limited funds; therefore it is essential to use backup software. The tool helps restore the deleted or corrupt files quickly and avoid any unnecessary downtime, which can lead to loss of revenue.