Dossier Systems Pricing, Features, Reviews & Comparison of Alternatives

Dossier Systems

Fleet management software for transportation industry

4.67/5 (24 reviews)

Dossier Systems overview

What is Dossier Systems?

Dossier is a fleet management and tracking software for businesses in the trucking and transportation industry. The solution offers a comprehensive overview of fleet assets including drivers, equipment, and other resources. The software caters to a wide array of trucking businesses such as waste/recycling vehicles, government units, food & beverage transports, school/bus/transit vehicles and private fleets.

Dossier fleet management software is scalable to suit fleets and equipment of all types and sizes. The software provides an activity dashboard which enables fleet managers to have real-time information on pending job works, repair orders, drivers' availability, and live delivery status. Predictive scheduling and maintenance features help to maximize fleet productivity and ROI by monitoring and executing maintenance schedules. With Dossier software, fleet owners can manage and record the personal information of their drivers and staff members in one central place.

Dossier fleet management software is offered in two editions, Essentials and Professional. Both editions can be installed on-premises or hosted in the cloud. While Dossier Essential is suitable for small and midsized fleet operators looking for a core fleet management solution, Dossier Professional is a complete fleet management solution with additional tools for communicating with on-field drivers, tracking GPS location, complying with DOT and OSHA regulations, and generating various business reports. The solution also offers a dedicated mobile app for its Android and iOS users to submit pending work requests and meter readings for available units.

Pricing

Starting from
$1500/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada

Supported languages

English
Dossier Systems screenshot: PM complianceDossier Fleet Maintenance SoftwareDossier Systems screenshot: Daily remindersDossier Systems screenshot: Dossier Systems mobile log-inDossier Systems screenshot: Track available fleets

Dossier Systems reviews

Excellent
17

Very good
7

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.7
  4.4
  4.5
  4.8
Grant Winford

Dossier Fleet Maintenance and the Golden Rain Foundation Fleet Services

Used daily for less than 6 months
Reviewed 2016-11-22
Review Source: Software Advice

Our company has been using the Dossier Fleet Maintenance program since 1998. We had a previous "house" system to track our 100 plus vehicles and stationary maintenance equipment. It was a challenge to integrate what we were doing with our old system to the new Dossier system, but the support staff at Dossier Systems (then known as Arsenault Associates) was fantastic with ideas and hands-on assistance that helped us with the transition. When we were originally searching for a fleet maintenance software product, our fleet maintenance department vetted four different systems. We had live demos on three of those systems and the Dossier System product and their staff / sales / support personnel were excellent. Our accounting / finance department has a very high demand for accurate cost accounting of the expenses associated with our fleet maintenance department. The detailed reports that are generated by the Dossier Maintenance program meet those demands. Scheduling the routine maintenance for our very diverse fleet is very easy using the Dossier system. Tracking the trends in repeat repairs is another area where we find excellent value with the Dossier Fleet Maintenance System.

Pros
Daily reports.......all of them. Preventative Maintenance and Inventory Reorder are excellent. It is very easy to change equipment data or specs while entering daily input data, such as work orders. Support staff is the best in the business. The annual Dossier Users convention is an excellent way to network with other users of the Dossier System and it is where each year the new updated software is introduced.

Cons
Offsite training is costly if you need to have a new user trained, but the training is of the highest caliber and very detailed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Julia Bates

Tracking non-rolling stock fixed assets

Used daily for 2+ years
Reviewed 2017-03-27
Review Source: Capterra

Although we have a large rolling stock; the reason we purchased Dossier had as much to do with the flexibility to track all equipment in the same module, in the same way that we do our rolling stock. In Dossier you create YOUR categories for equipment; you can track department, meter reading(s) other mileage. In our case we take pounds ran through machines. PM's, internal and external cost, bot time and material; depreciation; parts inventory; customer support; trainers; are just a few of the reason we know we made the right decision 5 years ago.

Pros
Flexibility ! We have multiple division and departments and this software allows each to run their business on the same platform but keep alignment where needed.

Cons
Security is great; but takes some digging to find which permission are set on which employee / group.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Marko Stojsavljevic

Effective Fleet Maintenance

Used occasionally for 6-12 months
Reviewed 2019-03-26
Review Source: Capterra

Simple and effective. We have only had a few minor issues arise after a few months of use.

Pros
Great for tracking repairs/maintenance of an entire fleet of trucks. Very functional.

Cons
Some of the more advanced features can be difficult to grasp. Also, depending on how your company network is set up, you may run into issues attempting to first remote in.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 6/10

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Tiffany O'Connor

Simple Fleet Service Management!

Used daily for 2+ years
Reviewed 2018-11-08
Review Source: Capterra

We use Dossier to manage our fleet repairs and preventative maintenance.

Pros
Dossier support is excellent. We are able to keep track of all of our preventative maintenance and repair orders easily using Dossier. I like that it also gives us a way to keep track of all of the different important numbers for each unit and lets us put in notes to track past repairs. I also find the ability to have dossier create daily reports very beneficial.

Cons
I find it difficult at times to figure out how to change the permissions that my employees have and sometimes they do not have access to make changes when they need to because of that.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Sandy Carter

Accurate - Useable Data - Made Simple

Used daily for 2+ years
Reviewed 2017-03-27
Review Source: Capterra

Hello, I have worked with equipment most of my working career. I have been introduced to a few fleet management software programs. In my opinion, Dossier is the best program by far for many reasons. 1. It is simple to use. 2. Dossier team stays current with all our needs. 3. Dossier support team is fantastic - they have a great team! 5. The information needed for upper management is all there at all times. 6. Reports in Dossier are usable and accurate. 7. Specifications for units are useful for many of our employees from the yard to the office. 8. Locating information in Dossier if fast & accurate. 9. Tracking warranties, licenses & permits are at your finger tip. 10. Fuel tracking, PM's & Inspections are easy to use.

Pros
It is easy to learn and use.

Cons
I can't think of any.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Dossier Systems pricing

Starting from
$1500/month
Pricing options
Subscription
Free trial
View Pricing Plans

Starting from $1500.00/user/month

Contact Dossier Systems for cloud/SaaS licensing & premise installed.

Dossier Systems features

Activity Dashboard
Activity Tracking
Automatic Notifications
Inventory Tracking
Monitoring

API (666 other apps)
Audit Trail (317 other apps)
Auditing (359 other apps)
Billing & Invoicing (299 other apps)
Compliance Management (382 other apps)
Customizable Reporting (412 other apps)
Data Import/Export (387 other apps)
Document Management (314 other apps)
Document Storage (309 other apps)
Inventory Management (422 other apps)
Real Time Data (339 other apps)
Real Time Reporting (297 other apps)
Reporting & Statistics (522 other apps)
Third Party Integration (427 other apps)
Workflow Management (424 other apps)

Videos and tutorials

Additional information for Dossier Systems

Key features of Dossier Systems

  • Driver logs
  • Automatic notifications
  • Daily reminder dashboard
  • Driver management
  • Fuel management
  • Inventory management
  • Costing management
  • Third party logistics management
  • Quotes / estimates
  • Risk assessment
  • Work order management
  • Activity dashboard
  • Purchasing management
  • Automated scheduling
  • Document assembly
  • Work history
  • Fleet tracking
  • Barcoding / RFID tags
  • Location tracking
  • Delivery tracking
  • Maintenance scheduling
View All Features

Benefits

• Dossier fleet management software helps business units control every aspect of their inventory management process including recording, tracking, costing, and automatic reordering of parts.

• The solution offers a live dashboard for monitoring fuel consumption and related costs for determining efficiency trends and identifying fleets with poor fuel efficiency.

• Businesses can also record and monitor every interaction with their suppliers including purchase history, vendor spending, payment details, and more.

• Dossier Software supports 9-digit VMRS codes for generating and scanning repair orders, quotes, and similar documents for faster document approvals with minimum manual data entries.

• Business managers can also send customized notifications to their staff and fleet drivers when fleet maintenance is due or when a new work order is assigned.