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OnBase vs Google Workspace Comparison (2026)
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Google Drive
4.8
OneDrive
4.5
Good recommendations?
OnBase
4.3
(79)5
39
4
27
3
10
2
1
1
2
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Google Workspace
4.7
(17.7K)5
13.3K
4
3.6K
3
568
2
79
1
87
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Overview
Automate & integrate the management and control of documents, business processes & records using one application
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
No videos yet
Pricing
User reviews
4.3
79
5
4
3
2
1
39
27
10
1
2
- Value for money
- Ease of use
- Features
- Customer support
66%
would recommend this app4.7
17.7K
5
4
3
2
1
13.3K
3.6K
568
79
87
- Value for money
- Ease of use
- Features
- Customer support
88%
would recommend this appPros
“This software is a tool to store and manage documents and can provide the history of the user for when documents were imported or revised.”
JP
Jennifer P.
Sr. Auditor
“It’s highly customizable, and support is prompt and knowledgeable.”
Brennan G.
Help Desk SUpport Specialist
“OnBase is an efficient program, scanning ans sorting documents to the appropriate provider is swift and ease of use is great”
TC
Taylor C.
Ophthalmic tech and scribe
Pros
“The biggest win has been collaboration and productivity — real-time co-editing, shared drives, and the tight connection between Gmail, Calendar, Meet, and Docs mean everything lives in one place and just works together.”
한승
한 승.
Cloud Engineer
“Leveraging Google’s core search technology across Gmail and Drive allows you to find buried emails, documents, or specific text within attachments in seconds.”
Gary A.
Founder CEO
“My integration with Google Workspace allows me to function as a direct productivity layer across the entire suite, pulling context from your apps and executing tasks without requiring context switching.”
Gary A.
Founder CEO
Cons
“The documents are not organized in a manner where you can easily find the correct document you are needing, and it just seems the system is a dumping ground for documents.”
JP
Jennifer P.
Sr. Auditor
“Difficult to export data, and reporting / archiving is not intuitive”
JH
Jamon H.
Director- Treasury
“The search feature lacks some functionality and sometimes fails to deliver expected results based on entered fields.”
CE
Corey E.
Financial Analyst Associate
Cons
“The main things I like least are the pricing for higher storage, occasional customer support delays, a few usability complexities, file-sharing permission confusion, storage limits, occasional bugs or sync issues, and search results that can sometimes feel less precise when there are many files.”
Shivam K.
Full Stack Developer
“Performance with Large or Complex Files: Sheets can slow down noticeably with large datasets, complex formulas, or heavy conditional formatting, which can impact productivity for advanced users.”
Marc R.
Digital Media Specialist
“Certain essential administrative, security, and storage controls are locked behind higher-tier plans, which can significantly raise costs as a team grows.”
Gary A.
Founder CEO
- Vendor responds to reviews
- Last reviewa year ago
- Vendor responds to reviews
- Last review2 days ago
Key features
- Total features141
- @mentions
- AI Design & Content Suggestions
- AI Presentation Generation
- AI Text-to-Slide
- AI Visual Generation
- API
- Access Controls/Permissions
- Active Directory Integration
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Application Management
- Appointment Management
- Appointment Scheduling
- Approval Process Control
- Archiving & Retention
- Asset Library
- Asset Lifecycle Management
- Asset Sharing
- Assignment Management
- Attendance Tracking
- Attendee Management
- Audio Calls
- Audio File Management
- Audio/Video Conferencing
- Audio/Video Recording
- Audit Management
- Audit Trail
- Authentication
- Autofill
- Automated Scheduling
- Automatic Backup
- Autoresponders
- Autosave
- Availability Management
- Backup and Recovery
- Batch Processing
- Billing & Invoicing
- Booking Management
- Brainstorming
- Brand Management
- Breakout Rooms
- Business Process Automation
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Call Conferencing
- Call Recording
- Call Scheduling
- Case Management
- Charting
- Chat/Messaging
- Class Scheduling
- Cloud Backup
- Cloud Computing
- Collaboration Tools
- Collaborative Development
- Color Codes/Icons
- Commenting/Notes
- Communication Management
- Compliance Management
- Compliance Tracking
- Conditional Logic
- Conferencing
- Configurable Workflow
- Contact Management
- Content Creation
- Content Delivery
- Content Import/Export
- Content Library
- Content Management
- Content Publishing Options
- Contract/License Management
- Custom Development
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Data Aggregation and Publishing
- Data Capture and Transfer
- Data Extraction
- Data Import/Export
- Data Migration
- Data Recovery
- Data Security
- Data Storage Management
- Data Synchronization
- Data Tabulation
- Data Visualization
- Database Support
- Deployment Management
- Digital Signature
- Document Automation
- Document Capture
- Document Check-in/Check-out
- Document Classification
- Document Editing
- Document Generation
- Document Management
- Document Review
- Document Storage
- Document Templates
- Drag & Drop
- Electronic Forms
- Electronic Signature
- Email Management
- Email Marketing
- Email Monitoring
- Email Reminders
- Email Templates
- Email Tracking
- Employee Management
- Encryption
- Event Calendar
- Event Scheduling
- File Conversion
- File Management
- File Recovery
- File Sharing
- File Transfer
- Filtering
- Forms Automation
- Forms Creation & Design
- Forms Management
- Formula Management
- Full Text Search
- Functions/Calculations
- Graphical Workflow Editor
- HD Audio/Video
- HIPAA Compliant
- Host Controls
- Image Library
- Inbox Management
- Indexing
- Information Governance
- Integrations Management
- Interaction Tracking
- Invoice Management
- Live Chat
- Live Video Interview
- Meeting Management
- Meeting Notes
- Meeting Preparation Tools
- Messaging
- Metadata Extraction
- Metadata Management
- Microsoft Outlook Integration
- Mobile Access
- Mobile App
- Mobile Capture
- Mobile Signature Capture
- Monitoring
- Multi-Channel Communication
- Multi-Language
- Multi-Party Signing
- Multiple Format Support
- Multiple Output Formats
- No-Code
- Office Suite
- Offline Access
- On-Demand Recording
- Online Booking
- Optical Character Recognition
- Password Management
- Polls/Voting
- Presentation Streaming
- Presentation Tools
- Prioritization
- Private Chat
- Process Change Tracking
- Process Modeling & Designing
- Productivity Tools
- Progress Tracking
- Project Management
- Project Workflow
- Projections
- Real Time Editing
- Real Time Synchronization
- Real-Time Chat
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Recording
- Reminders
- Remote Access/Control
- Remote Synchronization
- Reporting & Statistics
- Reporting/Analytics
- Response Management
- Revision History
- Role-Based Permissions
- Routing
- Rules-Based Workflow
- SEO Management
- SSL Security
- Scheduling
- Screen Sharing
- Search/Filter
- Secure Data Storage
- Secure Login
- Session Recording
- Shared Inboxes
- Signature Management
- Single Sign On
- Spam Blocker
- Status Tracking
- Surveys & Feedback
- Synchronization Scheduling
- Tagging
- Task Management
- Task Progress Tracking
- Task Scheduling
- Team Calendars
- Team Collaboration
- Template Management
- Templates
- Text Editing
- Third-Party Integrations
- Time Zone Tracking
- To-Do List
- Two Way Audio & Video
- Two-Factor Authentication
- Two-Way Audio & Video
- Two-Way Synchronization
- Unified Communications
- User Management
- User Profiles
- Version Comparison
- Version Control
- Version Rollback
- Video Call Recording
- Video Chat
- Video Conferencing
- Video Layouts/Views
- Video Management
- Video Streaming
- Visual Modeling
- Web Forms
- Web/Mobile App Development
- Workflow Automation
- Workflow Configuration
- Workflow Management
- Total features180
- @mentions
- AI Design & Content Suggestions
- AI Presentation Generation
- AI Text-to-Slide
- AI Visual Generation
- API
- Access Controls/Permissions
- Active Directory Integration
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Application Management
- Appointment Management
- Appointment Scheduling
- Approval Process Control
- Archiving & Retention
- Asset Library
- Asset Lifecycle Management
- Asset Sharing
- Assignment Management
- Attendance Tracking
- Attendee Management
- Audio Calls
- Audio File Management
- Audio/Video Conferencing
- Audio/Video Recording
- Audit Management
- Audit Trail
- Authentication
- Autofill
- Automated Scheduling
- Automatic Backup
- Autoresponders
- Autosave
- Availability Management
- Backup and Recovery
- Batch Processing
- Billing & Invoicing
- Booking Management
- Brainstorming
- Brand Management
- Breakout Rooms
- Business Process Automation
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Call Conferencing
- Call Recording
- Call Scheduling
- Case Management
- Charting
- Chat/Messaging
- Class Scheduling
- Cloud Backup
- Cloud Computing
- Collaboration Tools
- Collaborative Development
- Color Codes/Icons
- Commenting/Notes
- Communication Management
- Compliance Management
- Compliance Tracking
- Conditional Logic
- Conferencing
- Configurable Workflow
- Contact Management
- Content Creation
- Content Delivery
- Content Import/Export
- Content Library
- Content Management
- Content Publishing Options
- Contract/License Management
- Custom Development
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Data Aggregation and Publishing
- Data Capture and Transfer
- Data Extraction
- Data Import/Export
- Data Migration
- Data Recovery
- Data Security
- Data Storage Management
- Data Synchronization
- Data Tabulation
- Data Visualization
- Database Support
- Deployment Management
- Digital Signature
- Document Automation
- Document Capture
- Document Check-in/Check-out
- Document Classification
- Document Editing
- Document Generation
- Document Management
- Document Review
- Document Storage
- Document Templates
- Drag & Drop
- Electronic Forms
- Electronic Signature
- Email Management
- Email Marketing
- Email Monitoring
- Email Reminders
- Email Templates
- Email Tracking
- Employee Management
- Encryption
- Event Calendar
- Event Scheduling
- File Conversion
- File Management
- File Recovery
- File Sharing
- File Transfer
- Filtering
- Forms Automation
- Forms Creation & Design
- Forms Management
- Formula Management
- Full Text Search
- Functions/Calculations
- Graphical Workflow Editor
- HD Audio/Video
- HIPAA Compliant
- Host Controls
- Image Library
- Inbox Management
- Indexing
- Information Governance
- Integrations Management
- Interaction Tracking
- Invoice Management
- Live Chat
- Live Video Interview
- Meeting Management
- Meeting Notes
- Meeting Preparation Tools
- Messaging
- Metadata Extraction
- Metadata Management
- Microsoft Outlook Integration
- Mobile Access
- Mobile App
- Mobile Capture
- Mobile Signature Capture
- Monitoring
- Multi-Channel Communication
- Multi-Language
- Multi-Party Signing
- Multiple Format Support
- Multiple Output Formats
- No-Code
- Office Suite
- Offline Access
- On-Demand Recording
- Online Booking
- Optical Character Recognition
- Password Management
- Polls/Voting
- Presentation Streaming
- Presentation Tools
- Prioritization
- Private Chat
- Process Change Tracking
- Process Modeling & Designing
- Productivity Tools
- Progress Tracking
- Project Management
- Project Workflow
- Projections
- Real Time Editing
- Real Time Synchronization
- Real-Time Chat
- Real-Time Data
- Real-Time Monitoring
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Real-time Scheduling
- Recording
- Reminders
- Remote Access/Control
- Remote Synchronization
- Reporting & Statistics
- Reporting/Analytics
- Response Management
- Revision History
- Role-Based Permissions
- Routing
- Rules-Based Workflow
- SEO Management
- SSL Security
- Scheduling
- Screen Sharing
- Search/Filter
- Secure Data Storage
- Secure Login
- Session Recording
- Shared Inboxes
- Signature Management
- Single Sign On
- Spam Blocker
- Status Tracking
- Surveys & Feedback
- Synchronization Scheduling
- Tagging
- Task Management
- Task Progress Tracking
- Task Scheduling
- Team Calendars
- Team Collaboration
- Template Management
- Templates
- Text Editing
- Third-Party Integrations
- Time Zone Tracking
- To-Do List
- Two Way Audio & Video
- Two-Factor Authentication
- Two-Way Audio & Video
- Two-Way Synchronization
- Unified Communications
- User Management
- User Profiles
- Version Comparison
- Version Control
- Version Rollback
- Video Call Recording
- Video Chat
- Video Conferencing
- Video Layouts/Views
- Video Management
- Video Streaming
- Visual Modeling
- Web Forms
- Web/Mobile App Development
- Workflow Automation
- Workflow Configuration
- Workflow Management
Integrations
- Total integrations8
- AODocs Document Management
- Adobe Acrobat Reader
- Adobe Workfront
- Asana
- Calendly
- Canva
- ClickUp
- Confluence
- Deltek WorkBook
- Docusign
- Figma
- Google Analytics 360
- Google Calendar
- Google Docs
- Google Drive
- Google Forms
- Google Maps
- Google Meet
- Google Sheets
- HubSpot CRM
- IFTTT
- JD Edwards EnterpriseOne
- Jira
- Loom
- Lucidchart
- Microsoft 365
- Microsoft Excel
- Microsoft Outlook
- Microsoft SharePoint
- Microsoft Word
- Miro
- Notion
- Oracle E-Business Suite
- Oracle PeopleSoft
- PagerDuty
- Salesforce Sales Cloud
- Signeasy
- Slack
- Tableau
- Trello
- Workday Financial Management
- Workday HCM
- Zapier
- Zoom Workplace
- Total integrations36
- AODocs Document Management
- Adobe Acrobat Reader
- Adobe Workfront
- Asana
- Calendly
- Canva
- ClickUp
- Confluence
- Deltek WorkBook
- Docusign
- Figma
- Google Analytics 360
- Google Calendar
- Google Docs
- Google Drive
- Google Forms
- Google Maps
- Google Meet
- Google Sheets
- HubSpot CRM
- IFTTT
- JD Edwards EnterpriseOne
- Jira
- Loom
- Lucidchart
- Microsoft 365
- Microsoft Excel
- Microsoft Outlook
- Microsoft SharePoint
- Microsoft Word
- Miro
- Notion
- Oracle E-Business Suite
- Oracle PeopleSoft
- PagerDuty
- Salesforce Sales Cloud
- Signeasy
- Slack
- Tableau
- Trello
- Workday Financial Management
- Workday HCM
- Zapier
- Zoom Workplace
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