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OnBase vs OneDrive Comparison (2026)
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Google Drive
4.8
Google Workspace
4.7
Good recommendations?
Overview
Automate & integrate the management and control of documents, business processes & records using one application
OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
No videos yet
Pricing
User reviews
4.3
79
5
4
3
2
1
39
27
10
1
2
- Value for money
- Ease of use
- Features
- Customer support
66%
would recommend this app4.5
12.8K
5
4
3
2
1
7.7K
3.8K
1K
190
60
- Value for money
- Ease of use
- Features
- Customer support
76%
would recommend this appPros
“This software is a tool to store and manage documents and can provide the history of the user for when documents were imported or revised.”
JP
Jennifer P.
Sr. Auditor
“It’s highly customizable, and support is prompt and knowledgeable.”
Brennan G.
Help Desk SUpport Specialist
“OnBase is an efficient program, scanning ans sorting documents to the appropriate provider is swift and ease of use is great”
TC
Taylor C.
Ophthalmic tech and scribe
Pros
“Seamless integration with Microsoft 365 applications, reliable real-time cloud sync across multiple devices, and easy file sharing with secure access controls.”
MD
Maria D.
call center
“OneDrive's automatic syncing feature ensures that my files are updated across all devices, which is especially helpful for accessing documents on the go.”
ER
Erica R.
Assitant PM
“The File Upload process is stable even with larger batches, and the platform provides a cohesive environment for keeping digital files organized.”
JA
Joshua A.
Director of Risk Management
Cons
“The documents are not organized in a manner where you can easily find the correct document you are needing, and it just seems the system is a dumping ground for documents.”
JP
Jennifer P.
Sr. Auditor
“Difficult to export data, and reporting / archiving is not intuitive”
JH
Jamon H.
Director- Treasury
“The search feature lacks some functionality and sometimes fails to deliver expected results based on entered fields.”
CE
Corey E.
Financial Analyst Associate
Cons
“Filename and Path Restrictions: OneDrive is highly sensitive to special characters (like <, >, |, ?, *) and long folder paths. If you have a deeply nested folder structure or copy files over from a Mac, the sync client can choke and refuse to upload them until you manually rename everything.”
Kabeer Q.
public relation officer
“The biggest drawback is that file synchronization can occasionally be confusing when multiple users are editing or moving files at the same time. While version history helps recover changes, sync conflicts can interrupt workflows if folder organization and permissions are not well managed.”
CC
Caleb C.
Estimator - Project Manager
“The sync speed can be slow when uploading large files, especially over a spotty home Wi‑Fi connection, which can be kind of annoying. And the documentation for advanced sharing permissions is thin, so I had to dig through forums to set up a shared folder for a client.”
GR
Grace R.
Senior Project Manager Lead
- Vendor responds to reviews
- Last reviewa year ago
- Vendor responds to reviews
- Last review2 days ago
Key features
- Total features141
- API
- Access Controls/Permissions
- Active Directory Integration
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Application Management
- Approval Process Control
- Archiving & Retention
- Asset Categorization
- Asset Library
- Asset Lifecycle Management
- Asset Sharing
- Audio File Management
- Audit Management
- Audit Trail
- Authentication
- Automated Scheduling
- Automatic Backup
- Backup and Recovery
- Batch Processing
- Billing & Invoicing
- Business Process Automation
- Calendar Management
- Case Management
- Cloud Backup
- Cloud Computing
- Collaboration Tools
- Collaborative Development
- Commenting/Notes
- Communication Management
- Compliance Management
- Compliance Tracking
- Conditional Logic
- Configurable Workflow
- Contact Management
- Content Delivery
- Content Library
- Content Management
- Content Publishing Options
- Contract/License Management
- Custom Development
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Data Aggregation and Publishing
- Data Capture and Transfer
- Data Import/Export
- Data Migration
- Data Recovery
- Data Security
- Data Storage Management
- Data Synchronization
- Data Visualization
- Database Support
- Deployment Management
- Digital Signature
- Document Automation
- Document Capture
- Document Check-in/Check-out
- Document Classification
- Document Editing
- Document Generation
- Document Management
- Document Review
- Document Storage
- Document Templates
- Drag & Drop
- Electronic Forms
- Electronic Signature
- Email Management
- Email Templates
- Encryption
- File Conversion
- File Management
- File Recovery
- File Sharing
- File Transfer
- Filtering
- Forms Automation
- Forms Management
- Full Text Search
- Graphical Workflow Editor
- HIPAA Compliant
- Indexing
- Information Governance
- Integrations Management
- Interaction Tracking
- Invoice Management
- Messaging
- Metadata Extraction
- Metadata Management
- Microsoft Outlook Integration
- Mobile Access
- Mobile App
- Mobile Capture
- Mobile Signature Capture
- Monitoring
- Multi-Device Support
- Multi-Language
- Multi-Party Signing
- Multiple Format Support
- Multiple Output Formats
- No-Code
- Offline Access
- Optical Character Recognition
- Process Change Tracking
- Process Modeling & Designing
- Progress Tracking
- Project Management
- Project Workflow
- Real Time Synchronization
- Real-Time Data
- Real-Time Monitoring
- Real-Time Reporting
- Real-Time Updates
- Reminders
- Remote Access/Control
- Remote Synchronization
- Reporting & Statistics
- Reporting/Analytics
- Revision History
- Role-Based Permissions
- Rules-Based Workflow
- SEO Management
- SSL Security
- Search/Filter
- Secure Data Storage
- Secure Login
- Single Sign On
- Status Tracking
- Synchronization Scheduling
- Tagging
- Task Management
- Task Progress Tracking
- Team Collaboration
- Template Management
- Templates
- Text Editing
- Third-Party Integrations
- Two-Factor Authentication
- Two-Way Synchronization
- User Management
- Version Comparison
- Version Control
- Version Rollback
- Visual Modeling
- Web Forms
- Web/Mobile App Development
- Workflow Automation
- Workflow Configuration
- Workflow Management
- Total features50
- API
- Access Controls/Permissions
- Active Directory Integration
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Application Management
- Approval Process Control
- Archiving & Retention
- Asset Categorization
- Asset Library
- Asset Lifecycle Management
- Asset Sharing
- Audio File Management
- Audit Management
- Audit Trail
- Authentication
- Automated Scheduling
- Automatic Backup
- Backup and Recovery
- Batch Processing
- Billing & Invoicing
- Business Process Automation
- Calendar Management
- Case Management
- Cloud Backup
- Cloud Computing
- Collaboration Tools
- Collaborative Development
- Commenting/Notes
- Communication Management
- Compliance Management
- Compliance Tracking
- Conditional Logic
- Configurable Workflow
- Contact Management
- Content Delivery
- Content Library
- Content Management
- Content Publishing Options
- Contract/License Management
- Custom Development
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Data Aggregation and Publishing
- Data Capture and Transfer
- Data Import/Export
- Data Migration
- Data Recovery
- Data Security
- Data Storage Management
- Data Synchronization
- Data Visualization
- Database Support
- Deployment Management
- Digital Signature
- Document Automation
- Document Capture
- Document Check-in/Check-out
- Document Classification
- Document Editing
- Document Generation
- Document Management
- Document Review
- Document Storage
- Document Templates
- Drag & Drop
- Electronic Forms
- Electronic Signature
- Email Management
- Email Templates
- Encryption
- File Conversion
- File Management
- File Recovery
- File Sharing
- File Transfer
- Filtering
- Forms Automation
- Forms Management
- Full Text Search
- Graphical Workflow Editor
- HIPAA Compliant
- Indexing
- Information Governance
- Integrations Management
- Interaction Tracking
- Invoice Management
- Messaging
- Metadata Extraction
- Metadata Management
- Microsoft Outlook Integration
- Mobile Access
- Mobile App
- Mobile Capture
- Mobile Signature Capture
- Monitoring
- Multi-Device Support
- Multi-Language
- Multi-Party Signing
- Multiple Format Support
- Multiple Output Formats
- No-Code
- Offline Access
- Optical Character Recognition
- Process Change Tracking
- Process Modeling & Designing
- Progress Tracking
- Project Management
- Project Workflow
- Real Time Synchronization
- Real-Time Data
- Real-Time Monitoring
- Real-Time Reporting
- Real-Time Updates
- Reminders
- Remote Access/Control
- Remote Synchronization
- Reporting & Statistics
- Reporting/Analytics
- Revision History
- Role-Based Permissions
- Rules-Based Workflow
- SEO Management
- SSL Security
- Search/Filter
- Secure Data Storage
- Secure Login
- Single Sign On
- Status Tracking
- Synchronization Scheduling
- Tagging
- Task Management
- Task Progress Tracking
- Team Collaboration
- Template Management
- Templates
- Text Editing
- Third-Party Integrations
- Two-Factor Authentication
- Two-Way Synchronization
- User Management
- Version Comparison
- Version Control
- Version Rollback
- Visual Modeling
- Web Forms
- Web/Mobile App Development
- Workflow Automation
- Workflow Configuration
- Workflow Management
Integrations
- Total integrations8
- Deltek WorkBook
- Docusign
- Google Drive
- JD Edwards EnterpriseOne
- Microsoft 365
- Microsoft Excel
- Microsoft OneNote
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft SharePoint
- Microsoft Teams
- Microsoft Word
- Oracle E-Business Suite
- Oracle PeopleSoft
- Workday Financial Management
- Workday HCM
- Total integrations9
- Deltek WorkBook
- Docusign
- Google Drive
- JD Edwards EnterpriseOne
- Microsoft 365
- Microsoft Excel
- Microsoft OneNote
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft SharePoint
- Microsoft Teams
- Microsoft Word
- Oracle E-Business Suite
- Oracle PeopleSoft
- Workday Financial Management
- Workday HCM
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