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OnBase vs Microsoft Word Comparison (2026)

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4.7

OneDrive

4.5

Good recommendations?

OnBase

Microsoft Word

Overview

Automate & integrate the management and control of documents, business processes & records using one application

Microsoft Word is a cloud-based word processing tool that allows users to create professional documents on their phones, tablets and computers. The program comes with numerous features including built-in spell checker and grammar checker, integration with other Microsoft 365 products such as Excel and PowerPoint, and access from anywhere.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

No videos yet

Pricing

Starting from

No pricing info

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

9.99

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.3

Value for money

Ease of use

Features

Customer support

66%

would recommend this app

4.7

2.9K

2.2K

545

Value for money

Ease of use

Features

Customer support

87%

would recommend this app

Pros

“This software is a tool to store and manage documents and can provide the history of the user for when documents were imported or revised.”

Jennifer P.

Sr. Auditor

“It’s highly customizable, and support is prompt and knowledgeable.”

Brennan G.

Help Desk SUpport Specialist

“OnBase is an efficient program, scanning ans sorting documents to the appropriate provider is swift and ease of use is great”

Taylor C.

Ophthalmic tech and scribe

Pros

“The collaboration features are excellent because multiple team members can edit the same document, leave comments, track changes, and work together in real time through Microsoft 365.”

Edwin V.

Dev Manager

“I like the spelling and grammar checker, the templates, and the ability to work on documents from different devices through OneDrive.”

Mailen G.

Self-Employed

“Whether you need a professional resume, a academic thesis layout, an invoice, or a formal corporate report, Word’s massive repository of built-in and online templates saves immense amounts of design time.”

Brennan N.

Insurance Agent

Cons

“The documents are not organized in a manner where you can easily find the correct document you are needing, and it just seems the system is a dumping ground for documents.”

Jennifer P.

Sr. Auditor

“Difficult to export data, and reporting / archiving is not intuitive”

Jamon H.

Director- Treasury

“The search feature lacks some functionality and sometimes fails to deliver expected results based on entered fields.”

Corey E.

Financial Analyst Associate

Cons

“What I like least about Microsoft Word is that some of the advanced formatting features can feel overwhelming or confusing at times. When documents have complex layouts, spacing or formatting can shift unexpectedly and take extra time to fix.”

Rebecca R.

Production Manager

“The biggest downside is that some advanced features, especially AI-powered tools like Copilot, require additional subscriptions, which can increase the overall cost for individuals and smaller teams.”

Edwin V.

Dev Manager

“Sometimes Microsoft Word will save a file and cause you to run into some weird format issues with the file causing you to have to rename the file and overwrite the save.”

Clyde W.

System Administrator