ProLease Workplace Pricing, Features, Reviews & Comparison of Alternatives

ProLease Workplace

Web-based computer aided facility management (CAFM) solution

3.67/5 (6 reviews)

ProLease Workplace overview

What is ProLease Workplace?

ProLease Workplace is a web-based computer-aided facility management (CAFM) solution offered by Link Systems which helps facility departments to manage their CAD floor plan designs. The modular solution can be purchased as a standalone product or as an integrated module with ProLease Real Estate & Facility Management suite which also combines other modules for lease management, project management and maintenance management.

ProLease Workplace is designed to help facility departments manage their CAD drawing at one centralized location. The solution completely integrates with in-house CAD software allowing users to edit their designs directly through ProLease or from CAD tool. Users can also integrate Workplace with their HR system to import personal data and use it for mapping resources on the floor design.

ProLease Workplace automates department allocation process with industry standard reports. Users can color code floor areas and generate space utilization reports with metrics such as headcount, seats, occupancy rate and more. The solution helps to track equipment data such as manufacturer, model, equipment ID as well as map equipment locations on the floor plans.

The solution is suitable for the facility departments of various industrial sectors including real estate, retail, manufacturing, healthcare, and others. Some of ProLease's listed clients include 3M, Seagate, L’Oreal, State of Colorado and The Ohio State University.
www.linksystems.com

Pricing

Pricing options
Subscription
Value for money
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Devices

Business size

S
M
L

Markets

United States

Supported languages

English
ProLease Workplace screenshot: Workplace intuitive web based interface for managing floor designsProLease Workplace screenshot: Workplace integrates with CAD tool for designing floor plansProLease Workplace screenshot: Build custom reports with WorkplaceProLease Workplace screenshot: Manage floor moves with Workplace moduleProLease Workplace screenshot: Create and measure space allocation required with Workplace

ProLease Workplace reviews

Value for money
Features
Ease of use
Customer support
  3.8
  3.2
  4.2
  4.3
Michael Carneglia

Very user friendly, easy to implement and run, and easy to use since it is web based

Used daily for 6-12 months
Reviewed 2017-07-12
Review Source: Capterra

Pros
Again, the ease of use is key, and the costs are fair, not nickeled and dimed on "add-ons". The web-based feature, rather than user licenses. Also, the system updates are easy and non-disruptive to work.

Cons
Sometimes we still need help getting reports and data fields just right for our use, wish some more fields were modifiable. However, the support for these items has been great.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Charlene Pratt

Easy to use system and customer service is fast, friendly and thorough.

Used daily for 2+ years
Reviewed 2017-07-13
Review Source: Capterra

Pros
Very simple to move/terminate personnel in order to keep the floorplans up to date. Love the email notification when dispatching work tickets to the assigned tech.

Cons
Would like to see requested completion date column in the Maintenance Ticket List. Info available via reports but ability to sort list by this field would be efficient for daily assignments. Would be awesome to be able to search the Maintenance Ticket Lists (both open and closed) for key words found in the individual work order field "additional request info" . Trying to relocate old work orders for conference room setups or for previous resolution are cumbersome, searching by key words such as blood drive, board meeting, auditorium, etc. who be most helpful.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jessica Ramirez

It has great potential but fails to live up to expectations. Almost there.

Used daily for less than 6 months
Reviewed 2017-07-17
Review Source: Capterra

Pros
Workplace: We haven't spent too much time in this module. It seems to be pretty straight forward. ProLease is more than happy to help us fix floorplans in which the architect has changed. Maintenance: I like the ability to assign tickets to groups instead of users. Automatic emails, which we can customize is great. However, all fields listed in the email customization, there are some we cannot add to the message which is disappointing.

Cons
Workplace: Possible better communication on next steps after training. There seemed to be a general confusion on who was supposed to do what next on the clients end. In addition, our extensions are supposed to be 5 numbers not 4. We have brought this to our contact at ProLease weeks ago but it has not been resolved. Asset managment seems messy. Maintenance: I would like the ability to create better reports or have some of these reports as basic, if there is a field then we should be able to pull that data into a report. In addition, we will like to be able to create custom fields in Maintenance. It doesn't make sense to assign the ticket to a vendor and not have the ticket summary show a vendor attached without having to pay for a custom view. We will like a do not exceed amounts per vendor that will automatically pop up in ticket once we assign it. We will like to have the ability to mass update or assign, but I think that's a feature that we can live without. We are also running into more issues that I am not happy that we are having.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Laurie Walter

We use it for all our real estate tracking and it is pretty easy to use

Used weekly for 1-2 years
Reviewed 2017-07-11
Review Source: Capterra

Pros
it is such an easy software to use and easy to correct when you make mistakes. I like that you can jump from one page to another with ease

Cons
That you can go to one screen and see what the current rent is. We use that number frequently and its a pain to have to run a report to get it. it would be nice to get it with one click.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Michelle Schocke

Have been using ProLease for a few month to create moves and designate spaces

Used daily for less than 6 months
Reviewed 2017-07-11
Review Source: Capterra

Organization

Pros
Fairly easy to use and I like being able to see the space use and type and the layering. The reports are helpful.

Cons
Seems glitchy. Sometimes I can click on certain things and sometimes I can't to change for instance a seat assignment by going through an individual's name or changing a space usage/type. I get a lot of error messages when trying to click on individual rooms and sometimes can only change information if I click on a cluster of rooms. Trying to change an individual room's information doesn't always allow me.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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ProLease Workplace pricing

Pricing options
Subscription
View Pricing Plans

Contact ProLease for pricing information or a quote.

ProLease Workplace features

Automatic Notifications
Customizable Reporting
Data Import/Export
Third Party Integration

API (667 other apps)
Activity Dashboard (568 other apps)
Activity Tracking (327 other apps)
Audit Trail (317 other apps)
Auditing (361 other apps)
Billing & Invoicing (299 other apps)
Compliance Management (384 other apps)
Document Management (315 other apps)
Document Storage (310 other apps)
Inventory Management (423 other apps)
Inventory Tracking (333 other apps)
Monitoring (299 other apps)
Real Time Data (340 other apps)
Real Time Reporting (298 other apps)
Reporting & Statistics (525 other apps)
Workflow Management (425 other apps)

Additional information for ProLease Workplace

Key features of ProLease Workplace

  • Generate ad hoc reports
  • Work request notifications
  • Workflow engine
  • Custom reporting tools
  • Asset management
  • Track service history
  • Incident management
  • Track work orders
  • Manage CAD designs
  • Email notification about work process
  • Allocate workflow
  • Resource management
  • Standardized summary reports
  • Schedules for equipment maintenance
  • Integrate with Workday, PeopleSoft, SAP and more
  • Track equipment data
  • Work order management
  • Supports multiple type of documents
  • Alerts
  • Import personal data form HR system
View All Features

Benefits

• ProLease Workplace primarily helps users to manage their CAD floor plans and store all designs using one central web-based system.

• The solution can integrate with in-house CAD software for maintaining floor plan conditions directly through the default CAD tool or through Workplace module.

• Users can automate reporting process using pre-defined industry standard reports and color-coded floor plans.

• The solution can be accessed via smartphone, tablet and computer devices and allows the designing team to manage facility plans easily.

• ProLease Workplace can integrate with other solutions offered by ProLease including lease administration, project management and maintenance management thereby offering a complete facility management suite.