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Facility Management Software

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eMaint CMMS logo

eMaint CMMS

4.4
(253)

Computerized Maintenance Management Software by Fluke

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eMaint CMMS helps facilities teams reduce work backlog and maintenance costs with a configurable and easy-to-use interface.

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MaintainX

4.7
(266)

Manage Maintenance and Operations. Without the Paper Stacks.

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MaintainX is the world-leading mobile-first workflow management platform for industrial and frontline workers. We are a modern IoT-enabled cloud-based tool for maintenance, safety, and operations on equipment and facilities.

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Sine

4.4
(585)

Visitor management on the iPad, web and mobile.

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Sine’s easy-to-use workplace software lets you manage visitors, staff, contractors and track assets across your operations.

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Quickbase

4.5
(241)

No-code application development platform & online database

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Quickbase provides a no-code operational agility platform that enables organizations to improve operations through real time insights and automation across complex processes and disparate systems. We help organizations become more adaptable, responsive to customers, and engaging to employees.

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OfficeSpace

4.9
(25)

Facility management software

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OfficeSpace Software is a cloud-based facility management solution designed to help users create and allocate workspaces for critical administrative tasks using a range of features, including desk booking, resource tracking, plus move, space and request management, and more

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AkitaBox

4.7
(21)

Fixed asset management software for the healthcare sector

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AkitaBox is a maintenance management software designed to help businesses in the healthcare, government, commercial real estate, manufacturing, and education sectors manage work orders, equipment maintenance, assets, and inspections. Technicians can track asset inventory, review floor plans, and access information related to facilities on a unified interface.

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FMX

4.7
(364)

Optimize your facilities and maintenance operations

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FMX is a web-based facility management solution for work orders, preventive maintenance, event scheduling, asset tracking and more.

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Asset Essentials logo

Asset Essentials

4.3
(173)

Web-based CMMS system for SMBs

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Asset Essentials™ is a cloud-based maintenance solution developed for daily advanced maintenance operations management.

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UpKeep logo

UpKeep

4.7
(1.2K)

Mobile computerized maintenance management software

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UpKeep is a mobile maintenance management software (CMMS) for facilities -- which allows users to manage their team, assign work orders, sync devices, and more.

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viewSPACE

(0)

Space tracking and utilization solution

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viewSPACE is a cloud-based space management solution designed to help businesses manage floor plans, locations, occupancy, space utilization, and mapping. Key features include automated notifications, a search functionality, space tracking, and allocations.

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Connecteam logo

Connecteam

4.8
(144)

Enhance employee management with the only all-in-one app

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An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

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Robin logo

Robin

4.7
(44)

Conference Room Scheduling, Desk Booking, Maps and Analytics

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Maintain floor plan updates and keep everyone in the know. Finally, there's a map that is useful to office managers, IT, and everyone else in the office. We'll work with you to import your maps, wherever your maps live today, whether its CAD, JPG, IWMS, or treasure.

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Q Ware CMMS

4.6
(47)

Maintain Excellence

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Q Ware CMMS is a simple, easy-to-use, and affordable web-based facility maintenance management application.

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Snapfix

4.7
(59)

Mobile & web-based maintenance and management platform.

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Snapfix is a cloud-based platform designed to help professionals who manage and maintain buildings, facilities and equipment. Teams can report and resolve issues using photos, videos, messages and traffic lights.

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ProntoForms

4.6
(161)

ProntoForms is the leader in enterprise-grade mobile forms.

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Revolutionize your facility management solution with ProntoForms. Collect rich, reliable data with enterprise-grade mobile forms. Dispatch new tasks automatically and trigger real-time notifications. Create easy-to-read reports with the rich, reliable data your maintenance workers submit.

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iOFFICE logo

iOFFICE

4.5
(45)

Facility management software for the digital workplace

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With iOFFICE, you'll be able to better utilize space, lower costs, access relevant data and increase transparency across your organization. iOFFICE is modular, allowing you to implement and price solutions specifically tailored for your company and your business's specific needs.

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Qualer

4.8
(10)

Equipment Maintenance and Calibration Management

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Qualer is a cloud-based facility management solution designed to help highly regulated industries to streamline processes related to asset compliance, calibration, and field service operations.

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Clockworks Analytics

(0)

Revolutionizing the built environment with smarter buildings

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Clockworks Analytics is a building intelligence platform that helps businesses gain insights into property operations for facility and energy managers. Through its technology, the company proactively identifies inefficiencies and root causes within building systems and prioritizes the most urgent tasks for building staff in real-time.

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FTMaintenance Select

4.3
(50)

CMMS software solution for maintenance management

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FTMaintenance Select is a cloud-based, computerized maintenance management system (CMMS) for work order management, asset management, inventory management, preventive maintenance, and predictive maintenance. The solution enables businesses of all sizes to streamline their maintenance operations.

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NetFacilities logo

NetFacilities

4.5
(126)

Facilities management, solved.

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Track and manage unlimited assets and set up scheduled tasks that automatically generate preventive maintenance work orders with NETfacilities software.

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Facility Management Accelerator logo

Facility Management Accelerator

(0)

A rapid path to Dynamics 365 FMS

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Go with the gold standard, Dynamics. The Domain 6 Facility Management Accelerator can have you rapidly up-and-running with a cloud-based, custom-fit platform that helps optimize operations, reduce costs, and improve both the employee and customer experience. No one does D365 better than Domain 6.

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SmartRec logo

SmartRec

4.3
(114)

Software for today's community.

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SmartRec by Amilia supports Parks & Recreation agencies to deliver a superior resident experience.

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TOPdesk logo

TOPdesk

4.6
(45)

Help desk & service management

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TOPdesk's Facility Management software helps you perform all your tasks and workflows quickly and easily within one tool.

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Gaia Workspace logo

Gaia Workspace

4.6
(11)

A safe, efficient & collaborative workspace management tool.

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Gaia Workspace is a space & visitor management solution. It features room & desk booking, employee screening, vaccine & test tracking, task management, and visitor management. To improve your workspace efficiency and boost hybrid working style, Gaia Workspace is full of collaboration & reliability.

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Proteus CMMS logo

Proteus CMMS

4.0
(19)

Maintenance operations management software

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Proteus CMMS is a web-hosted CMMS & enterprise asset management system designed to help users manage their facility’s maintenance scheduling & reporting needs

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Here's what we'll cover:

Buyers Guide

Facility Management Software

Facility management is the supervision of personnel, equipment, and assets for both residential and commercial properties. The primary functions of facility management include maintenance management, staff management, building and office space allocation, and inspection management.

In this guide, we’ll cover:

What is facility management software?

Facility management software is a platform that helps businesses manage the operations and maintenance of their commercial and residential facilities. It is also known as computer-aided facility management (CAFM) software.

The key functions of a facility management solution are:

  • Manage allocation of commercial and residential properties to residents and staff

  • Track equipment and assets

  • Schedule and manage building maintenance tasks and other repair jobs

Types of facility management software

The first step for selecting the right software is to understand the types of facility management solutions that are available. In this section, we’ve classified facility management solutions into two categories:

  • Dedicated maintenance management solutions. These solutions automate property and equipment maintenance tasks such as HVAC and plumbing work. Property owners and managers who also have facility management needs such as asset management and facility allocation should look at these solutions.

  • Combined CAFM suites. Combined suites help users manage multiple aspects of their properties. These suites include maintenance management, asset management, and work order management modules. Property owners who need to completely automate facility management should opt for these solutions.

Deployment options for facility management software

Facility management systems are available in one of two deployment options: cloud-based and on-premise.

GetApp’s website focuses on cloud-based software options. In general, cloud-based tools come with lower up-front costs, faster implementation time, and automatic updates; they also better support remote use, scale more easily, and minimize the need for IT staff and real estate.

Still, it’s important for buyers to understand both of the most common deployment models. Here are some of the characteristics of each deployment type:

Cloud-based deployment. Cloud-based solutions host data on the vendor’s servers. You access the software on a web browser or mobile app. Here are the most common characteristics of this deployment method:

  • Incurs per-month or per-year subscription costs

  • Requires lower effort for deployment and setup 

  • Scales based on your needs

  • Usually includes a mobile app

On-premise deployment: On-premise systems host data on business-owned servers. Here are the key features of this deployment method:

  • Incurs one-time per-user license cost

  • Requires you to maintain servers and other network hardware

  • Less downtime, as you are not necessarily dependent on an internet connection

  • Can offer mobile applications through a VPN connection

Key question to ask your vendor before you buy: Does your product offer Android and iOS mobile apps?

What are some common features of facility management software?

The next step in the purchase process is to understand the key features of a facility management solution. Knowledge of the common features will help you select the solution that best suits your business needs.

Following are the core features of facility management software. These are the most important software features that a facility manager should look out for.

Asset/equipment management: Allows you to allocate and track equipment. Some products also offer barcoding and QR code integration to automate the process of tagging and locating equipment.

Asset management in EZOfficeInventory

List of assets with their asset number, description, quantity, and custody in EZOfficeInventory

Work order management: Lets you create work orders for routine maintenance tasks and requests. You can also assign tasks to staff and view ongoing, pending, and completed maintenance jobs.

Work order management in mHelpDesk

List of work orders along with their status, customer details, allocations, appointments, and service locations in mHelpDesk

Maintenance tracking: Allows you to track maintenance activities such as plumbing and HVAC work in a dashboard. Also lets you plan routine and ad hoc inspections of facilities to ensure that property and equipment are up and running at all times.

Maintenance requests in Facilities Management eXpress (FMX)

A maintenance request in Facilities Management eXpress (FMX)

Key question to ask your vendor before you buy: Does your product include modules for asset management, work order management, and maintenance tracking?

*Note: The applications shown here are examples to show a feature in context and are not intended as endorsements or recommendations.

What are some important facility management software integrations?

To get the best results from a facility management solution, you’ll need to integrate it with the other apps you currently use. Integrations ensure data sync between the applications, eliminating the need for manual data transfer.

Here are some important integrations you should look for in a facility management solution:

  • Calendar integration: Syncs maintenance schedules with employee calendars. This way, the staff is able to view their schedules within their calendar applications.

  • Email integration: Routes email requests to the inbox folder in the facility management software. This way, you’ll be able to manage communication from the facility management software tool itself.

  • Property management software integration: Lets you manage maintenance requests from building residents.

Key question to ask your vendor before you buy: Does your product integrate with the business apps we use?

Advanced facility management software configuration

We’ve already discussed the common, or core, features of facility management software. However, sometimes, those more common features will not suffice for all your facility management needs. For instance, if you are outsourcing some repair jobs, you’ll need vendor management to track the activities, billing, and status of third-party services. For this reason, we’re also covering some advanced features of facility management software in this section.

Preventive maintenance: Allows you to schedule preventive maintenance tasks such as greasing and oiling of tools. Sends reminders if a preventive maintenance task is past the due date.

Facility scheduling: Lets you manage room allocation in a commercial or residential building. 

Incident management: Helps maintenance staff manage incidents, such as complaints, requests, breakdowns, and power outages. Alerts facility managers if an issue needs urgent attention.

Vendor management: Manage work orders and payments associated with third-party vendors. These vendors usually include equipment providers and service contractors.

Key question to ask your vendor before you buy: Does your product offer the advanced features that are relevant to my business needs?

To ensure a successful and long-term deployment of a facility management solution, you need to ensure that the vendor you select is aware of the recent market trends and has plans to build features that incorporate them. 

In this section, we’ll discuss the two market trends that are currently disrupting the facility management software space. 

  • Internet of things (IoT) will improve the efficiency of facility management software. IoT sensors can track the location and health of physical assets and equipment. This data enables you to track inventory movement and run equipment diagnostics for defects. With the growth in adoption of IoT, we expect this feature to become a core functionality available in facility management systems from 2023 to 2025.

  • Facility managers will primarily use mobile apps to track maintenance tasks. Mobile apps enable staff to access schedules and work orders on their smartphones, while helping managers track the location of maintenance staff and the status of their requests. These apps also help businesses implement BYOD, or bring your own device policies, in which maintenance staff can access their tasks on their own smartphones. For these reasons, we expect the complete adoption of mobile apps by 2022.

Key question to ask your vendor before you buy: Do you offer a mobile app for tracking maintenance activities? Are you planning to incorporate IoT functionality in equipment tracking?


Research methodology

We’ve referenced the following documents while creating this guide:

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*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.