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Facility Management Software

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Q Ware CMMS logo

Maintain Excellence

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Q Ware CMMS is a simple, easy-to-use, and affordable web-based facility maintenance management application.

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MaintainX logo

Manage Maintenance and Operations. Without the Paper Stacks.

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MaintainX is the leading maintenance and work execution software trusted by over 6,500 companies worldwide.

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EvolveFM logo

Evolve FM - Everything You Need - Nothing You Don't

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Evolve FM is a high-performance solution for maintaining and sharing your facility drawings and data in real time. It delivers facility information via a simple and intuitive browser interface through your organization’s intranet, or corporate network.

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Yardi Facility Manager logo

Maintenance management software

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Yardi Facility Manager is a CMMS software designed to help businesses automate preventive maintenance, property inspections, and work order management. The platform enables administrators to complete service requests, inspections, and preventive maintenance using mobile applications.

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Wisp logo

Wisp by Gensler is the Space Management Software Leader!

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Wisp is the #1 Space Management Solution. You'll easily manage hybrid, hoteling, and assigned seating. Features include: Desk Reservations, Wayfinding, Move Management, Analytics, Drag-and-Drop Icons, Space Planning, and more.

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Fiix logo

The easiest way to plan, track, and optimize maintenance.

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Fiix, by Rockwell Automation company, is the #1 way to manage work, assets, and parts. Get a 360-degree view of costs, schedules, KPIs, and more. Boost asset performance and drive uptime with cloud and mobile capabilities, AI-driven insights, and the ability to connect with 1000s of business systems

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AkitaBox logo

Facilities management from the boiler room to the boardroom.

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You’ve found the ultimate facilities management tool - asset management, maintenance management, capital management, facility condition assessments, and inspections in one secure, seamless system. Yet so easy to use that even your technology-challenged team members will get it.

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FMX logo

Optimize your facilities and maintenance operations

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FMX is a web-based facility management solution for work orders, preventive maintenance, event scheduling, asset tracking and more.

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MarginPoint Inventory logo

MarginPoint controls all inventory, regardless of location

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MarginPoint is a leading provider of cloud-based Multi-Site Facilities and Inventory Management solutions to Multi and Single-Family Property Managers, Government, Universities, Commercial Real Estate, and Construction firms. Many of the nation’s leading companies currently rely on MarginPoint

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Parkable logo

Parking management that's simple, flexible, and efficient

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All in one car park management suite. Features include, car park sharing, EV management and payments, access-by-app, car park grouping, real-time analytics of occupancy, smart analytics and more!

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WatchWire logo

Fully integrated, cloud-based energy management platform

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Watchwire is a fully integrated cloud-based energy management solution for organizations monitoring and managing utility consumption, expenses, and emissions

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Upper Hand logo

Innovative sports and fitness software

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Upper Hand is a leading provider of sports and fitness management software that enables businesses to achieve more while doing less. Facilities, studios, and gyms use Upper Hand to operate more efficiently, increase customer satisfaction, and leverage real-time data for better decision-making.

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Limble CMMS logo

Modern mobile CMMS for companies and facilities of all sizes

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Limble CMMS is a web-based and mobile computerized maintenance management system (CMMS) designed for businesses with facilities of all sizes across a variety of industries. Key features include asset management, preventative maintenance management, and work order management.

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Cartegraph Asset Management logo

Manage every asset: indoors, outdoors, above and below.

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Cities, counties, states, utilities, educational institutions, and parks tap into Cartegraph's asset management, work order management, and space management software to better manage their assets, track maintenance work orders, optimize facility space, and spend smarter.

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Robin logo

Conference Room Scheduling, Desk Booking, Maps and Analytics

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Maintain floor plan updates and keep everyone in the know. Finally, there's a map that is useful to office managers, IT, and everyone else in the office. We'll work with you to import your maps, wherever your maps live today, whether its CAD, JPG, IWMS, or treasure.

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PegEx Platform logo

Waste management solution for disposal facilities & brokers

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PegEx Platform is a cloud-based hazardous waste management tool designed to help haulers, waste brokers, and disposal facilities mitigate risk, distribute tasks, and manage sales. Key features include revenue tracking, digitized workflows, work order management, and biennial reporting.

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UpKeep logo

Asset Operations Management Software

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UpKeep is a mobile maintenance management software (CMMS) for facilities -- which allows users to manage their team, assign work orders, sync devices, and more.

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Clearooms logo

Desk and meeting room booking software

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Clearooms is a cloud based software that puts users in control of both hot desking and room booking all within one system.
Users can instantly see availability across floor plans and get further information on desk facilities, meeting details, attendee's and more.

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iWarranty logo

AI & machine learning powered warranty management solution

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iWarranty is next-generation software, powered by AI and machine learning, designed to simplify warranty management. It offers solutions such as digital warranty registration, claims management, sustainable CRM, and more for manufacturers and retailers. The platform aims to help businesses improve efficiency, generate more revenue, reduce costs, and embrace sustainability.

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Wayleadr logo

Parking software for smart offices

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Arrive easier with Wayleadr trusted by global leaders like Uber, Universal Music, and eBay.

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Flex Parking logo

Car parking management software for workplaces

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Makes sharing and managing your business' car parks easy, utilizing available parking spaces day-to-day.

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Maintenance Connection logo

Multi-site, multi-industry CMMS/EAM software

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Maintenance Connection facility management software is a scalable, multi-site solution that helps businesses avoid asset failure. Our web-based CMMS/EAM offers comprehensive work order management, preventive maintenance scheduling and inventory management for businesses in a variety of industries.

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ResortCleaning logo

Vacation rental cleaning software

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ResortCleaning is a housekeeping software for vacation rentals with key features of ResortCleaning include full integration of a number of property management systems and OTAs, powerful scheduling, bookkeeping and more.

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Honeywell Forge Visitor Management logo

Visitor management on the iPad, web and mobile.

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Sine’s easy-to-use workplace software lets you manage visitors, staff, contractors and track assets across your operations.

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Seating Allocation Solution logo

Seating Allocation Solution

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An ideal tool to manage a hybrid work and permanent workstation that provides an all-in-one package for space management solutions.

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Here's what we'll cover:

Buyers Guide

Facility Management Software

Facility management is the supervision of personnel, equipment, and assets for both residential and commercial properties. The primary functions of facility management include maintenance management, staff management, building and office space allocation, and inspection management.

In this guide, we’ll cover:

What is facility management software?

Facility management software is a platform that helps businesses manage the operations and maintenance of their commercial and residential facilities. It is also known as computer-aided facility management (CAFM) software.

The key functions of a facility management solution are:

  • Manage allocation of commercial and residential properties to residents and staff

  • Track equipment and assets

  • Schedule and manage building maintenance tasks and other repair jobs

Types of facility management software

The first step for selecting the right software is to understand the types of facility management solutions that are available. In this section, we’ve classified facility management solutions into two categories:

  • Dedicated maintenance management solutions. These solutions automate property and equipment maintenance tasks such as HVAC and plumbing work. Property owners and managers who also have facility management needs such as asset management and facility allocation should look at these solutions.

  • Combined CAFM suites. Combined suites help users manage multiple aspects of their properties. These suites include maintenance management, asset management, and work order management modules. Property owners who need to completely automate facility management should opt for these solutions.

Deployment options for facility management software

Facility management systems are available in one of two deployment options: cloud-based and on-premise.

GetApp’s website focuses on cloud-based software options. In general, cloud-based tools come with lower up-front costs, faster implementation time, and automatic updates; they also better support remote use, scale more easily, and minimize the need for IT staff and real estate.

Still, it’s important for buyers to understand both of the most common deployment models. Here are some of the characteristics of each deployment type:

Cloud-based deployment. Cloud-based solutions host data on the vendor’s servers. You access the software on a web browser or mobile app. Here are the most common characteristics of this deployment method:

  • Incurs per-month or per-year subscription costs

  • Requires lower effort for deployment and setup 

  • Scales based on your needs

  • Usually includes a mobile app

On-premise deployment: On-premise systems host data on business-owned servers. Here are the key features of this deployment method:

  • Incurs one-time per-user license cost

  • Requires you to maintain servers and other network hardware

  • Less downtime, as you are not necessarily dependent on an internet connection

  • Can offer mobile applications through a VPN connection

Key question to ask your vendor before you buy: Does your product offer Android and iOS mobile apps?

What are some common features of facility management software?

The next step in the purchase process is to understand the key features of a facility management solution. Knowledge of the common features will help you select the solution that best suits your business needs.

Following are the core features of facility management software. These are the most important software features that a facility manager should look out for.

Asset/equipment management: Allows you to allocate and track equipment. Some products also offer barcoding and QR code integration to automate the process of tagging and locating equipment.

Asset management in EZOfficeInventory

List of assets with their asset number, description, quantity, and custody in EZOfficeInventory

Work order management: Lets you create work orders for routine maintenance tasks and requests. You can also assign tasks to staff and view ongoing, pending, and completed maintenance jobs.

Work order management in mHelpDesk

List of work orders along with their status, customer details, allocations, appointments, and service locations in mHelpDesk

Maintenance tracking: Allows you to track maintenance activities such as plumbing and HVAC work in a dashboard. Also lets you plan routine and ad hoc inspections of facilities to ensure that property and equipment are up and running at all times.

Maintenance requests in Facilities Management eXpress (FMX)

A maintenance request in Facilities Management eXpress (FMX)

Key question to ask your vendor before you buy: Does your product include modules for asset management, work order management, and maintenance tracking?

*Note: The applications shown here are examples to show a feature in context and are not intended as endorsements or recommendations.

What are some important facility management software integrations?

To get the best results from a facility management solution, you’ll need to integrate it with the other apps you currently use. Integrations ensure data sync between the applications, eliminating the need for manual data transfer.

Here are some important integrations you should look for in a facility management solution:

  • Calendar integration: Syncs maintenance schedules with employee calendars. This way, the staff is able to view their schedules within their calendar applications.

  • Email integration: Routes email requests to the inbox folder in the facility management software. This way, you’ll be able to manage communication from the facility management software tool itself.

  • Property management software integration: Lets you manage maintenance requests from building residents.

Key question to ask your vendor before you buy: Does your product integrate with the business apps we use?

Advanced facility management software configuration

We’ve already discussed the common, or core, features of facility management software. However, sometimes, those more common features will not suffice for all your facility management needs. For instance, if you are outsourcing some repair jobs, you’ll need vendor management to track the activities, billing, and status of third-party services. For this reason, we’re also covering some advanced features of facility management software in this section.

Preventive maintenance: Allows you to schedule preventive maintenance tasks such as greasing and oiling of tools. Sends reminders if a preventive maintenance task is past the due date.

Facility scheduling: Lets you manage room allocation in a commercial or residential building. 

Incident management: Helps maintenance staff manage incidents, such as complaints, requests, breakdowns, and power outages. Alerts facility managers if an issue needs urgent attention.

Vendor management: Manage work orders and payments associated with third-party vendors. These vendors usually include equipment providers and service contractors.

Key question to ask your vendor before you buy: Does your product offer the advanced features that are relevant to my business needs?

To ensure a successful and long-term deployment of a facility management solution, you need to ensure that the vendor you select is aware of the recent market trends and has plans to build features that incorporate them. 

In this section, we’ll discuss the two market trends that are currently disrupting the facility management software space. 

  • Internet of things (IoT) will improve the efficiency of facility management software. IoT sensors can track the location and health of physical assets and equipment. This data enables you to track inventory movement and run equipment diagnostics for defects. With the growth in adoption of IoT, we expect this feature to become a core functionality available in facility management systems from 2023 to 2025.

  • Facility managers will primarily use mobile apps to track maintenance tasks. Mobile apps enable staff to access schedules and work orders on their smartphones, while helping managers track the location of maintenance staff and the status of their requests. These apps also help businesses implement BYOD, or bring your own device policies, in which maintenance staff can access their tasks on their own smartphones. For these reasons, we expect the complete adoption of mobile apps by 2022.

Key question to ask your vendor before you buy: Do you offer a mobile app for tracking maintenance activities? Are you planning to incorporate IoT functionality in equipment tracking?

Research methodology

We’ve referenced the following documents while creating this guide:

Back to facility management software directory

*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.