Facility Management Software

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Here's our list of apps for Facility Management software.

Facility management software is a platform that helps businesses manage the operations and maintenance of their commercial and residential facilities. It is also known as computer-aided facility management (CAFM) software.

Highlighted apps are recognized as Category Leaders — the leading business apps within a category. Our data-driven rankings are based on 5 key factors that will help you choose the right app for your business.

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138 apps

viewSPACE   

0
Space tracking and utilization solution
viewSPACE is a cloud-based space management solution designed to help businesses manage floor plans, locations, occupancy, space utilization, and mapping. Key features include automated notifications, a search functionality, space tracking, and allocations. Read more about viewSPACE
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Space tracking and utilization solution
viewSPACE is a cloud-based space management solution designed to help businesses manage floor plans, locations, occupancy, space utilization, and mapping. Key features include automated notifications, a search functionality, space tracking, and allocations. Read more about viewSPACE
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eMaint   

271
36 pts
Computerized Maintenance Management Software by Fluke
eMaint CMMS helps facilities teams reduce work backlog and maintenance costs with a configurable and easy-to-use interface. Read more about eMaint
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eMaint

36 pts
Computerized Maintenance Management Software by Fluke
eMaint CMMS helps facilities teams reduce work backlog and maintenance costs with a configurable and easy-to-use interface. Read more about eMaint
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Fiix   

314
48 pts
Fiix is an easier way to plan, track & optimize maintenance.
Fiix's cloud-based CMMS software is the easiest way to plan, track, and optimize maintenance. Fiix partners with you to organize assets and inventory, manage work, connect to business systems, and make data-driven decisions. We offer a 360-degree view of work, parts, costs, schedules, and KPIs. Read more about Fiix
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Fiix

48 pts
Fiix is an easier way to plan, track & optimize maintenance.
Fiix's cloud-based CMMS software is the easiest way to plan, track, and optimize maintenance. Fiix partners with you to organize assets and inventory, manage work, connect to business systems, and make data-driven decisions. We offer a 360-degree view of work, parts, costs, schedules, and KPIs. Read more about Fiix
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ProntoForms   

157
ProntoForms is the leader in enterprise-grade mobile forms.
Revolutionize your facility management solution with ProntoForms. Collect rich, reliable data with enterprise-grade mobile forms. Dispatch new tasks automatically and trigger real-time notifications. Create easy-to-read reports with the rich, reliable data your maintenance workers submit. Read more about ProntoForms
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ProntoForms is the leader in enterprise-grade mobile forms.
Revolutionize your facility management solution with ProntoForms. Collect rich, reliable data with enterprise-grade mobile forms. Dispatch new tasks automatically and trigger real-time notifications. Create easy-to-read reports with the rich, reliable data your maintenance workers submit. Read more about ProntoForms
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Facilities Management eXpress (FMX)   

353
56 pts
Cloud-based facility management software
FMX is a web-based facility management solution for work orders, preventive maintenance, event scheduling, asset tracking and more. Read more about Facilities Management eXpress (FMX)
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Cloud-based facility management software
FMX is a web-based facility management solution for work orders, preventive maintenance, event scheduling, asset tracking and more. Read more about Facilities Management eXpress (FMX)
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Q Ware CMMS   

32
Maintain Excellence
Q Ware CMMS is a simple, easy-to-use, and affordable web-based facility maintenance management application. Read more about Q Ware CMMS
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Maintain Excellence
Q Ware CMMS is a simple, easy-to-use, and affordable web-based facility maintenance management application. Read more about Q Ware CMMS
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MACH Energy   

9
Energy management solution
MACH Energy is an energy management solution which facilitates tenant billing, budgets & variance reporting, demand management, threshold alerting, and more. Read more about MACH Energy
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Energy management solution
MACH Energy is an energy management solution which facilitates tenant billing, budgets & variance reporting, demand management, threshold alerting, and more. Read more about MACH Energy
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FTMaintenance CMMS   

50
CMMS solution for maintenance task automation
FTMaintenance is a cloud-based, computerized maintenance management software (CMMS) for work order management, asset management, inventory management, & preventive & predictive maintenance. The solution enables businesses of all sizes to streamline their maintenance operations & control programs. Read more about FTMaintenance CMMS
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CMMS solution for maintenance task automation
FTMaintenance is a cloud-based, computerized maintenance management software (CMMS) for work order management, asset management, inventory management, & preventive & predictive maintenance. The solution enables businesses of all sizes to streamline their maintenance operations & control programs. Read more about FTMaintenance CMMS
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DirectLine   

31
Customizable CMMS for leveraging industry best practices
DirectLine is a full-featured maintenance management solution for streamlining processes within medium to large-sized organizations in any sector. Read more about DirectLine
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Customizable CMMS for leveraging industry best practices
DirectLine is a full-featured maintenance management solution for streamlining processes within medium to large-sized organizations in any sector. Read more about DirectLine
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Maxpanda CMMS   

155
CMMS Preventive Maintenance Management Software
Preventive maintenance software is conducted to keep equipment working and/or extend the life of the equipment. Corrective maintenance, sometimes called repair. Read more about Maxpanda CMMS
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CMMS Preventive Maintenance Management Software
Preventive maintenance software is conducted to keep equipment working and/or extend the life of the equipment. Corrective maintenance, sometimes called repair. Read more about Maxpanda CMMS
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Traction Guest   

137
Go beyond the lobby.
Companies need to know who is entering their facilities worldwide. Traction Guest provides the leading enterprise visitor management system focused on strengthening on-site security. The customizable platform enables organizations to identify and track visitors and address compliance regulations. Read more about Traction Guest
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Go beyond the lobby.
Companies need to know who is entering their facilities worldwide. Traction Guest provides the leading enterprise visitor management system focused on strengthening on-site security. The customizable platform enables organizations to identify and track visitors and address compliance regulations. Read more about Traction Guest
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UpKeep   

1,124
93 pts
Mobile computerized maintenance management software
UpKeep is a mobile maintenance management software (CMMS) for facilities -- which allows users to manage their team, assign work orders, sync devices, and more. Read more about UpKeep
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Mobile computerized maintenance management software
UpKeep is a mobile maintenance management software (CMMS) for facilities -- which allows users to manage their team, assign work orders, sync devices, and more. Read more about UpKeep
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Axxerion   

23
All-in-one maintenance and property management software
Axxerion is a maintenance and property management solution for businesses which offers a CMMS (computerized maintenance management system), IWMS (integrated workplace management system), and CLM (contract lifecycle management) system in one, integrated platform. Read more about Axxerion
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All-in-one maintenance and property management software
Axxerion is a maintenance and property management solution for businesses which offers a CMMS (computerized maintenance management system), IWMS (integrated workplace management system), and CLM (contract lifecycle management) system in one, integrated platform. Read more about Axxerion
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MarginPoint   

11
Field Service Management + Inventory Control & Visibility
MarginPoint is a leading provider of field service and inventory management software that helps service contractors control inventory costs and grow revenue. They have the only supplier integrated solution that addresses the full inventory management workflow for all material. Read more about MarginPoint
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Field Service Management + Inventory Control & Visibility
MarginPoint is a leading provider of field service and inventory management software that helps service contractors control inventory costs and grow revenue. They have the only supplier integrated solution that addresses the full inventory management workflow for all material. Read more about MarginPoint
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Qualer   

9
Equipment maintenance solution for laboratories
Qualer is an asset management tool designed to help laboratories streamline processes related to asset compliance, calibration & field service operations. With the dashboard, users can view & share the current status of assets & upcoming deadlines across the organization. Read more about Qualer
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Equipment maintenance solution for laboratories
Qualer is an asset management tool designed to help laboratories streamline processes related to asset compliance, calibration & field service operations. With the dashboard, users can view & share the current status of assets & upcoming deadlines across the organization. Read more about Qualer
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Common Areas   

2
Productivity software for multi-location real estate firms
Productivity Everywhere -- Unite your people, properties and processes with software tailored to your unique multi-location operations. Read more about Common Areas
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Productivity software for multi-location real estate firms
Productivity Everywhere -- Unite your people, properties and processes with software tailored to your unique multi-location operations. Read more about Common Areas
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Branch   

655
Branch helps hourly workers get ahead financially.
Branch is a mobile-first technology that helps hourly workers get ahead financially. The application allows users to budget, take paycheck advances, and earn more income by picking up available shifts. Read more about Branch
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Branch helps hourly workers get ahead financially.
Branch is a mobile-first technology that helps hourly workers get ahead financially. The application allows users to budget, take paycheck advances, and earn more income by picking up available shifts. Read more about Branch
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OmTrak   

117
34 pts
Project management solution for builders & facility managers
Facility Life Cycle Planning and Maintenance Forecasting. MPlan is an additional add on to OmTrak. MPlan has the capacity to quickly generate complete 1-50 year maintenance plans from the front page through to the detailed list of works. Schedule maintenance tasks in OmTrak with the FM tool. Read more about OmTrak
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OmTrak

34 pts
Project management solution for builders & facility managers
Facility Life Cycle Planning and Maintenance Forecasting. MPlan is an additional add on to OmTrak. MPlan has the capacity to quickly generate complete 1-50 year maintenance plans from the front page through to the detailed list of works. Schedule maintenance tasks in OmTrak with the FM tool. Read more about OmTrak
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EZOfficeInventory   

896
72 pts
Asset Tracking and Management Software
Facility Management Software w/ inventory tracking, POs, maintenance, QR Code/Barcode scanning, & RFID integration. Try It For Free! Read more about EZOfficeInventory
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Asset Tracking and Management Software
Facility Management Software w/ inventory tracking, POs, maintenance, QR Code/Barcode scanning, & RFID integration. Try It For Free! Read more about EZOfficeInventory
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audits.io   

10
Cloud-based audit management platform
audits.io is a fully customisable facility management tool that works on all devices - both on and offline. Conduct facility audits and checks on the go, give additional info with pictures and attachments, and assign CAPAs to the correct people. Get the FREE trial today to try it out yourself!… Read more about audits.io
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Cloud-based audit management platform
audits.io is a fully customisable facility management tool that works on all devices - both on and offline. Conduct facility audits and checks on the go, give additional info with pictures and attachments, and assign CAPAs to the correct people. Get the FREE trial today to try it out yourself!… Read more about audits.io
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OfficeSpace Software   

19
Facility management software
OfficeSpace Software is a cloud-based facility management solution designed to help users create and allocate workspaces for critical administrative tasks using a range of features, including desk booking, resource tracking, plus move, space and request management, and more… Read more about OfficeSpace Software
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Facility management software
OfficeSpace Software is a cloud-based facility management solution designed to help users create and allocate workspaces for critical administrative tasks using a range of features, including desk booking, resource tracking, plus move, space and request management, and more… Read more about OfficeSpace Software
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TheHouseMonk   

12
Real estate and rental management solution for landlords
Custom branded comprehensive Facility management platform for Residential and commercial Property management. integrated Asset management, work order tracking, ticketing, PPM and inventory management, IOT modules help Facility managers, manage their real estate assets efficiently. Read more about TheHouseMonk
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Real estate and rental management solution for landlords
Custom branded comprehensive Facility management platform for Residential and commercial Property management. integrated Asset management, work order tracking, ticketing, PPM and inventory management, IOT modules help Facility managers, manage their real estate assets efficiently. Read more about TheHouseMonk
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Expansive   

0
Computer-aided facility management (CAFM) solution
Expansive is a cloud-based computer-aided facility management (CAFM) solution designed to help businesses monitor asset lifecycles and manage work orders. Key features include cost management, secure data storage, KPI tracking, real-time analysis, and push notifications. Read more about Expansive
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Computer-aided facility management (CAFM) solution
Expansive is a cloud-based computer-aided facility management (CAFM) solution designed to help businesses monitor asset lifecycles and manage work orders. Key features include cost management, secure data storage, KPI tracking, real-time analysis, and push notifications. Read more about Expansive
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NetFacilities   

126
Facilities management, solved.
Track and manage unlimited assets and set up scheduled tasks that automatically generate preventive maintenance work orders with NETfacilities software. Read more about NetFacilities
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Facilities management, solved.
Track and manage unlimited assets and set up scheduled tasks that automatically generate preventive maintenance work orders with NETfacilities software. Read more about NetFacilities
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Tikkit   

42
Work order software without more work
Tikkit allows users to manage work orders and vendors through a single web based interface that is accessible from anywhere. Read more about Tikkit
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Work order software without more work
Tikkit allows users to manage work orders and vendors through a single web based interface that is accessible from anywhere. Read more about Tikkit
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Facility Management Software Buyers Guide

Facility management is the supervision of personnel, equipment, and assets for both residential and commercial properties. The primary functions of facility management include maintenance management, staff management, building and office space allocation, and inspection management.

In this guide, we’ll cover:

What is facility management software?

Facility management software is a platform that helps businesses manage the operations and maintenance of their commercial and residential facilities. It is also known as computer-aided facility management (CAFM) software.

The key functions of a facility management solution are:

  • Manage allocation of commercial and residential properties to residents and staff

  • Track equipment and assets

  • Schedule and manage building maintenance tasks and other repair jobs

Types of facility management software

The first step for selecting the right software is to understand the types of facility management solutions that are available. In this section, we’ve classified facility management solutions into two categories:

  • Dedicated maintenance management solutions. These solutions automate property and equipment maintenance tasks such as HVAC and plumbing work. Property owners and managers who also have facility management needs such as asset management and facility allocation should look at these solutions.

  • Combined CAFM suites. Combined suites help users manage multiple aspects of their properties. These suites include maintenance management, asset management, and work order management modules. Property owners who need to completely automate facility management should opt for these solutions.

Deployment options for facility management software

Facility management systems are available in one of two deployment options: cloud-based and on-premise.

GetApp’s website focuses on cloud-based software options. In general, cloud-based tools come with lower up-front costs, faster implementation time, and automatic updates; they also better support remote use, scale more easily, and minimize the need for IT staff and real estate.

Still, it’s important for buyers to understand both of the most common deployment models. Here are some of the characteristics of each deployment type:

Cloud-based deployment. Cloud-based solutions host data on the vendor’s servers. You access the software on a web browser or mobile app. Here are the most common characteristics of this deployment method:

  • Incurs per-month or per-year subscription costs

  • Requires lower effort for deployment and setup 

  • Scales based on your needs

  • Usually includes a mobile app

On-premise deployment: On-premise systems host data on business-owned servers. Here are the key features of this deployment method:

  • Incurs one-time per-user license cost

  • Requires you to maintain servers and other network hardware

  • Less downtime, as you are not necessarily dependent on an internet connection

  • Can offer mobile applications through a VPN connection

Key question to ask your vendor before you buy: Does your product offer Android and iOS mobile apps?

What are some common features of facility management software?

The next step in the purchase process is to understand the key features of a facility management solution. Knowledge of the common features will help you select the solution that best suits your business needs.

Following are the core features of facility management software. These are the most important software features that a facility manager should look out for.

Asset/equipment management: Allows you to allocate and track equipment. Some products also offer barcoding and QR code integration to automate the process of tagging and locating equipment.

Asset management in EZOfficeInventory

List of assets with their asset number, description, quantity, and custody in EZOfficeInventory

Work order management: Lets you create work orders for routine maintenance tasks and requests. You can also assign tasks to staff and view ongoing, pending, and completed maintenance jobs.

Work order management in mHelpDesk

List of work orders along with their status, customer details, allocations, appointments, and service locations in mHelpDesk

Maintenance tracking: Allows you to track maintenance activities such as plumbing and HVAC work in a dashboard. Also lets you plan routine and ad hoc inspections of facilities to ensure that property and equipment are up and running at all times.

Maintenance requests in Facilities Management eXpress (FMX)

A maintenance request in Facilities Management eXpress (FMX)

Key question to ask your vendor before you buy: Does your product include modules for asset management, work order management, and maintenance tracking?

*Note: The applications shown here are examples to show a feature in context and are not intended as endorsements or recommendations.

What are some important facility management software integrations?

To get the best results from a facility management solution, you’ll need to integrate it with the other apps you currently use. Integrations ensure data sync between the applications, eliminating the need for manual data transfer.

Here are some important integrations you should look for in a facility management solution:

  • Calendar integration: Syncs maintenance schedules with employee calendars. This way, the staff is able to view their schedules within their calendar applications.

  • Email integration: Routes email requests to the inbox folder in the facility management software. This way, you’ll be able to manage communication from the facility management software tool itself.

  • Property management software integration: Lets you manage maintenance requests from building residents.

Key question to ask your vendor before you buy: Does your product integrate with the business apps we use?

Advanced facility management software configuration

We’ve already discussed the common, or core, features of facility management software. However, sometimes, those more common features will not suffice for all your facility management needs. For instance, if you are outsourcing some repair jobs, you’ll need vendor management to track the activities, billing, and status of third-party services. For this reason, we’re also covering some advanced features of facility management software in this section.

Preventive maintenance: Allows you to schedule preventive maintenance tasks such as greasing and oiling of tools. Sends reminders if a preventive maintenance task is past the due date.

Facility scheduling: Lets you manage room allocation in a commercial or residential building. 

Incident management: Helps maintenance staff manage incidents, such as complaints, requests, breakdowns, and power outages. Alerts facility managers if an issue needs urgent attention.

Vendor management: Manage work orders and payments associated with third-party vendors. These vendors usually include equipment providers and service contractors.

Key question to ask your vendor before you buy: Does your product offer the advanced features that are relevant to my business needs?

To ensure a successful and long-term deployment of a facility management solution, you need to ensure that the vendor you select is aware of the recent market trends and has plans to build features that incorporate them. 

In this section, we’ll discuss the two market trends that are currently disrupting the facility management software space. 

  • Internet of things (IoT) will improve the efficiency of facility management software. IoT sensors can track the location and health of physical assets and equipment. This data enables you to track inventory movement and run equipment diagnostics for defects. With the growth in adoption of IoT, we expect this feature to become a core functionality available in facility management systems from 2023 to 2025.

  • Facility managers will primarily use mobile apps to track maintenance tasks. Mobile apps enable staff to access schedules and work orders on their smartphones, while helping managers track the location of maintenance staff and the status of their requests. These apps also help businesses implement BYOD, or bring your own device policies, in which maintenance staff can access their tasks on their own smartphones. For these reasons, we expect the complete adoption of mobile apps by 2022.

Key question to ask your vendor before you buy: Do you offer a mobile app for tracking maintenance activities? Are you planning to incorporate IoT functionality in equipment tracking?

Research methodology

We’ve referenced the following documents while creating this guide:

Back to facility management software directory

*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.

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