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Smartsheet vs Notion Comparison (2026)
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Good recommendations?
Smartsheet
4.5
(3.5K)5
2K
4
1.1K
3
226
2
36
1
15
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Notion
4.7
(2.8K)5
2.1K
4
600
3
71
2
9
1
9
Based on GetApp‘s extensive, proprietary database of in-depth, verified user reviews
Overview
Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts.
Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
No videos yet
Pricing
User reviews
4.5
3.5K
5
4
3
2
1
2K
1.1K
226
36
15
- Value for money
- Ease of use
- Features
- Customer support
76%
would recommend this app4.7
2.8K
5
4
3
2
1
2.1K
600
71
9
9
- Value for money
- Ease of use
- Features
- Customer support
87%
would recommend this appPros
“Highly Versatile and Flexible: It is not limited to just grid views; it allows users to switch between Gantt charts, Kanban boards, cards, and calendars to visualize data in different ways.”
NB
Nicholas B.
Owner
“Additionally, while the formula syntax is similar to traditional spreadsheet software, it has unique limitations regarding certain advanced functions and data manipulation constraints (such as cell capacity limits on exceptionally large sheets), which can occasionally require creative workarounds.”
SL
Sai L.
Assistantship
“We use it across the company for a wide range of functions, from receipt tracking and estimating pipelines to project management and scheduling, which makes it a valuable all-around platform.”
CC
Caleb C.
Estimating and Project Manager
Pros
“All these tools, alongside the ability to build a comprehensive knowledge ‘wiki’ and smart integrations and automation, ensure time savings and increased productivity.”
MOHAMMAD A.
free lancer
“The app provides a unified workspace that brings together notes, tasks and databases in one place, making it incredibly flexible to organise your work.”
MOHAMMAD A.
free lancer
“As an IT Manager, I really value the ability to have custom dashboards for tracking deadlines and assigning tasks to the various members of our department.”
IP
Indra P.
IT Manager
Cons
“It’s Not a Real Database:** Even though it has database features, at the end of the day, it's still restricted by row limits. If you're trying to track a massive amount of data over a long period, it starts to lag, and you run into caps that force you to archive your older work.”
Christopher V.
HUMAN RELATIONS
“What I like least about Smartsheet is that it can honestly feel like a bit much when you just need something quick and straightforward. Because it tries to be a spreadsheet, a database, and an automation tool all at once, it comes with a few frustrating pain points:”
Christopher V.
HUMAN RELATIONS
“There were also a few frustrating limitations where the familiar layout made certain actions seem like they should be simple, but copying and reusing projects, formulas, formatting, or dependencies could be more cumbersome than expected.”
Daniel R.
COO
Cons
“Notion works great as a higher level PM tool but lacks a lot of the functionality or features that you might find in a dedicated enterprise project management solution. As content grows in this respect, it can cause some dips in performance, sometimes resulting in the usually smooth graphics lagging a bit and feels a bit jarring. As teams expand it can also become a bit more difficult managing permissions and sharing.”
Cq
Connor q.
IT Team Lead
“I’ve noticed the interface can feel awkward to move around in and when several people begin creating pages it tends quickly losing structure and becoming difficult to manage unless someone constantly tidies things up.”
SH
Spencer H.
Software Developer
“Furthermore, for pure project management with strict Gantt charts and teams of over 20 people, it quickly becomes a beautiful mess if everyone doesn't strictly follow the rules.”
AB
Andreja B.
Senior Platform Engineer
- Vendor responds to reviews
- Last review7 days ago
- Vendor responds to reviews
- Last review8 days ago
Key features
- Total features180
- @mentions
- API
- Access Controls/Permissions
- Accounting
- Activity Dashboard
- Activity Planning
- Activity Tracking
- Activity/News Feed
- Ad hoc Reporting
- Agile Methodologies
- Alerts/Notifications
- Analytics
- Annotations
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Asset Tracking
- Assignment Management
- Audit Trail
- Availability Management
- Backlog Management
- Bar Chart
- Bid Management
- Billing & Invoicing
- Brainstorming
- Brand Management
- Budget Management
- Budget Tracking
- Budgeting/Forecasting
- Bug Tracking
- Business Process Automation
- CRM
- Calendar Management
- Calibration Management
- Campaign Analytics
- Campaign Management
- Campaign Planning
- Capacity Management
- Catalog Management
- Change Management
- Change Order Management
- Channel Management
- Charting
- Client Management
- Client Portal
- Clinical Study Management
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Commercial
- Communication Management
- Compliance Tracking
- Conditional Logic
- Configurable Workflow
- Contact Database
- Contact Management
- Content Management
- Contract/License Management
- Contractor Management
- Cost Estimating
- Cost-to-Completion Tracking
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Connectors
- Data Import/Export
- Data Synchronization
- Data Tabulation
- Data Visualization
- Deadline Management
- Dependency Tracking
- Digital Asset Management
- Discussions/Forums
- Display Ad Management
- Document Capture
- Document Classification
- Document Generation
- Document Management
- Document Review
- Document Storage
- Drag & Drop
- Due Date Tracking
- EMR/EHR
- Electronic Data Capture
- Email Management
- Email Reminders
- Employee Management
- Equipment Tracking
- Event Calendar
- Event Management
- Expense Management
- Expense Tracking
- Feedback Management
- File Management
- File Recovery
- File Sharing
- File Transfer
- Financial Management
- Financial Reporting
- For AEC Industry
- For IT Project Management
- For Residential
- For Small Businesses
- Forecasting
- Forms Automation
- Forms Creation & Design
- Forms Management
- Full Text Search
- Functions/Calculations
- Gantt/Timeline View
- Generative AI
- Goal Setting/Tracking
- Guest Access
- HIPAA Compliant
- HR Management
- Handwriting Recognition
- Idea Collection
- Idea Management
- Ideation
- Incident Reporting
- Inventory Management
- Issue Management
- Issue Tracking
- Job Scheduling
- KPI Monitoring
- Kanban Board
- Key & Lock Management
- Knowledge Base Management
- Knowledge Management
- Marketing Calendar
- Marketing Reports
- Markup Tools
- Media Planning
- Meeting Management
- Meeting Notes
- Milestone Tracking
- Mobile Access
- Mobile App
- Mobile Dashboards
- Monitoring
- Multi-Campaign
- Multi-Device Support
- Multi-Language
- Multi-board
- Multiple Projects
- Natural Language Processing
- Negative Feedback Management
- No-Code
- Notes Management
- Offline Access
- Patient Management
- Payroll Management
- Percent-Complete Tracking
- Performance Metrics
- Permit Management
- Planning Tools
- Portfolio Management
- Preventive Maintenance
- Prioritization
- Private Dashboards
- Process Change Tracking
- Process Modeling & Designing
- Product Lifecycle Management
- Product Roadmapping
- Progress Tracking
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Public Dashboards
- Quotes/Estimates
- RFI & Submittals
- ROI Tracking
- Real Time Editing
- Real-Time Chat
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Recurring Tasks
- Reminders
- Remote Access/Control
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Request Management
- Requirements Management
- Rescheduling
- Resource Management
- Resource Scheduling
- Retrospectives Management
- Risk Management
- Roadmapping
- Role-Based Permissions
- Rules-Based Workflow
- Sales Reports
- Scheduled/Automated Reports
- Scheduling
- Search
- Search/Filter
- Secure Data Storage
- Self Service Portal
- Snippets
- Spreadsheet View
- Status Tracking
- Strategic Planning
- Sub-Task Management
- Tagging
- Task Board View
- Task Editing
- Task Import
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Task Tagging
- Team Management
- Template Management
- Templates
- Text Editing
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Timeline Management
- To-Do List
- Traditional Methodologies
- Version Control
- Visualization
- Web-based Deployment
- Widgets
- Wiki
- Workflow Configuration
- Workflow Management
- Total features116
- @mentions
- API
- Access Controls/Permissions
- Accounting
- Activity Dashboard
- Activity Planning
- Activity Tracking
- Activity/News Feed
- Ad hoc Reporting
- Agile Methodologies
- Alerts/Notifications
- Analytics
- Annotations
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Asset Tracking
- Assignment Management
- Audit Trail
- Availability Management
- Backlog Management
- Bar Chart
- Bid Management
- Billing & Invoicing
- Brainstorming
- Brand Management
- Budget Management
- Budget Tracking
- Budgeting/Forecasting
- Bug Tracking
- Business Process Automation
- CRM
- Calendar Management
- Calibration Management
- Campaign Analytics
- Campaign Management
- Campaign Planning
- Capacity Management
- Catalog Management
- Change Management
- Change Order Management
- Channel Management
- Charting
- Client Management
- Client Portal
- Clinical Study Management
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Commercial
- Communication Management
- Compliance Tracking
- Conditional Logic
- Configurable Workflow
- Contact Database
- Contact Management
- Content Management
- Contract/License Management
- Contractor Management
- Cost Estimating
- Cost-to-Completion Tracking
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Connectors
- Data Import/Export
- Data Synchronization
- Data Tabulation
- Data Visualization
- Deadline Management
- Dependency Tracking
- Digital Asset Management
- Discussions/Forums
- Display Ad Management
- Document Capture
- Document Classification
- Document Generation
- Document Management
- Document Review
- Document Storage
- Drag & Drop
- Due Date Tracking
- EMR/EHR
- Electronic Data Capture
- Email Management
- Email Reminders
- Employee Management
- Equipment Tracking
- Event Calendar
- Event Management
- Expense Management
- Expense Tracking
- Feedback Management
- File Management
- File Recovery
- File Sharing
- File Transfer
- Financial Management
- Financial Reporting
- For AEC Industry
- For IT Project Management
- For Residential
- For Small Businesses
- Forecasting
- Forms Automation
- Forms Creation & Design
- Forms Management
- Full Text Search
- Functions/Calculations
- Gantt/Timeline View
- Generative AI
- Goal Setting/Tracking
- Guest Access
- HIPAA Compliant
- HR Management
- Handwriting Recognition
- Idea Collection
- Idea Management
- Ideation
- Incident Reporting
- Inventory Management
- Issue Management
- Issue Tracking
- Job Scheduling
- KPI Monitoring
- Kanban Board
- Key & Lock Management
- Knowledge Base Management
- Knowledge Management
- Marketing Calendar
- Marketing Reports
- Markup Tools
- Media Planning
- Meeting Management
- Meeting Notes
- Milestone Tracking
- Mobile Access
- Mobile App
- Mobile Dashboards
- Monitoring
- Multi-Campaign
- Multi-Device Support
- Multi-Language
- Multi-board
- Multiple Projects
- Natural Language Processing
- Negative Feedback Management
- No-Code
- Notes Management
- Offline Access
- Patient Management
- Payroll Management
- Percent-Complete Tracking
- Performance Metrics
- Permit Management
- Planning Tools
- Portfolio Management
- Preventive Maintenance
- Prioritization
- Private Dashboards
- Process Change Tracking
- Process Modeling & Designing
- Product Lifecycle Management
- Product Roadmapping
- Progress Tracking
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Public Dashboards
- Quotes/Estimates
- RFI & Submittals
- ROI Tracking
- Real Time Editing
- Real-Time Chat
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Recurring Tasks
- Reminders
- Remote Access/Control
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Request Management
- Requirements Management
- Rescheduling
- Resource Management
- Resource Scheduling
- Retrospectives Management
- Risk Management
- Roadmapping
- Role-Based Permissions
- Rules-Based Workflow
- Sales Reports
- Scheduled/Automated Reports
- Scheduling
- Search
- Search/Filter
- Secure Data Storage
- Self Service Portal
- Snippets
- Spreadsheet View
- Status Tracking
- Strategic Planning
- Sub-Task Management
- Tagging
- Task Board View
- Task Editing
- Task Import
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Task Tagging
- Team Management
- Template Management
- Templates
- Text Editing
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Timeline Management
- To-Do List
- Traditional Methodologies
- Version Control
- Visualization
- Web-based Deployment
- Widgets
- Wiki
- Workflow Configuration
- Workflow Management
Integrations
- Total integrations67
- 123FormBuilder
- Acumatica Cloud ERP
- Adobe Creative Cloud
- Adobe XD
- Amazon Q
- Amplitude
- ApiX-Drive
- AppSheet
- Asana
- Azuqua
- Backupify
- Bardeen
- Box
- Calendly
- Canva
- Clay
- ClickUp
- CloudEagle
- Datadog
- Deepnote
- Docusign
- Domo
- Dovetail
- Drata
- Dropbox
- Easy Insight
- Egnyte
- Everhour
- Evernote Teams
- Figma
- Formstack Forms
- Formstack Suite
- GitHub
- GitLab
- Gmail
- GoFormz
- GoLinks
- Google Calendar
- Google Chat
- Google Docs
- Google Drive
- Google Forms
- Google Sheets
- Google Workspace
- Grafana
- Grammarly
- Harvest
- Hex
- Hightouch
- Hipporello Service Desk for Trello
- HubSpot CRM
- IFTTT
- Jira
- JustCall
- Klips
- Linear
- Loom
- Lucen Timeline
- Lucidchart
- Lucidspark
- Make
- Marker
- Marketo Engage
- Marketo Sales Connect
- MeetGeek
- Meisterplan
- Microsoft 365
- Microsoft Azure
- Microsoft Defender for Cloud Apps
- Microsoft Excel
- Microsoft Outlook
- Microsoft Power Automate
- Microsoft Power BI
- Microsoft Teams
- Miro
- Mixpanel
- Nightfall AI
- Okta
- OneDrive
- OneLogin
- PDF Maker - Automate Documents
- POWR
- PagerDuty
- Pantheon ERP
- Panther
- Pipedream
- Pitch
- Plus AI
- Procore
- Qlik Sense
- Qonto
- Quip
- Relay.app
- Responsly
- Rippling
- Rootly
- Rovo
- Rows
- SCS Solutions
- Salesforce Sales Cloud
- Salesforce Service Cloud
- ServiceNow
- Shortcut
- Sketch
- Skyhigh Security CASB
- Slack
- Softr
- Splunk Enterprise
- Spotfire
- Sumo Logic
- Tableau
- TimeCamp
- Tines
- Tray.io
- Trello
- Twitter/X
- Typeform
- UiPath
- Unito
- VMware Horizon
- VMware Horizon DaaS
- Vanta
- VideoToPage
- WebWork Time Tracker
- Webex Suite
- Whimsical
- Workplace from Meta
- Zapier
- Zendesk Suite
- Zoom Workplace
- forms.app
- incident.io
- Total integrations86
- 123FormBuilder
- Acumatica Cloud ERP
- Adobe Creative Cloud
- Adobe XD
- Amazon Q
- Amplitude
- ApiX-Drive
- AppSheet
- Asana
- Azuqua
- Backupify
- Bardeen
- Box
- Calendly
- Canva
- Clay
- ClickUp
- CloudEagle
- Datadog
- Deepnote
- Docusign
- Domo
- Dovetail
- Drata
- Dropbox
- Easy Insight
- Egnyte
- Everhour
- Evernote Teams
- Figma
- Formstack Forms
- Formstack Suite
- GitHub
- GitLab
- Gmail
- GoFormz
- GoLinks
- Google Calendar
- Google Chat
- Google Docs
- Google Drive
- Google Forms
- Google Sheets
- Google Workspace
- Grafana
- Grammarly
- Harvest
- Hex
- Hightouch
- Hipporello Service Desk for Trello
- HubSpot CRM
- IFTTT
- Jira
- JustCall
- Klips
- Linear
- Loom
- Lucen Timeline
- Lucidchart
- Lucidspark
- Make
- Marker
- Marketo Engage
- Marketo Sales Connect
- MeetGeek
- Meisterplan
- Microsoft 365
- Microsoft Azure
- Microsoft Defender for Cloud Apps
- Microsoft Excel
- Microsoft Outlook
- Microsoft Power Automate
- Microsoft Power BI
- Microsoft Teams
- Miro
- Mixpanel
- Nightfall AI
- Okta
- OneDrive
- OneLogin
- PDF Maker - Automate Documents
- POWR
- PagerDuty
- Pantheon ERP
- Panther
- Pipedream
- Pitch
- Plus AI
- Procore
- Qlik Sense
- Qonto
- Quip
- Relay.app
- Responsly
- Rippling
- Rootly
- Rovo
- Rows
- SCS Solutions
- Salesforce Sales Cloud
- Salesforce Service Cloud
- ServiceNow
- Shortcut
- Sketch
- Skyhigh Security CASB
- Slack
- Softr
- Splunk Enterprise
- Spotfire
- Sumo Logic
- Tableau
- TimeCamp
- Tines
- Tray.io
- Trello
- Twitter/X
- Typeform
- UiPath
- Unito
- VMware Horizon
- VMware Horizon DaaS
- Vanta
- VideoToPage
- WebWork Time Tracker
- Webex Suite
- Whimsical
- Workplace from Meta
- Zapier
- Zendesk Suite
- Zoom Workplace
- forms.app
- incident.io
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