getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Team Management Software with Access Controls/Permissions in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Access controls and permissions allow teams to manage who can access, view, and edit specific information. They enhance security, ensure confidentiality, and streamline the delegation of tasks without overwhelming IT administrators. Our reviewers in team management software rated this feature as highly important.

7 Best Team Management Software with Access Controls/Permissions

Product
User rating
Starting price
Confluence logo
4.5
(3.6K)
5.42
per user/per month
visit website
Jira logo
4.4
(15.3K)
7.91
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Basecamp logo
4.4
(14.4K)
15
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top Team Management products with access controls/permissions

How we picked the 7 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Team Management software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 7 best products

Confluence logo

Confluence

Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Multiple Projects4.6
Workflow Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate Confluence's access controls and permissions for maintaining data security and managing user roles. They highlight the ability to control who can view, edit, or delete content, which is essential for protecting sensitive information. Users find the system generally easy to use, though some mention that setting permissions can be tedious and complex.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Access controls and permissions are crucial for maintaining data security and privacy. Confluence's features enable administrators to control who can view, edit, or delete content. This ensures that sensitive information is only accessible to authorized personnel and prevents unauthorized changes.”
Verified reviewer profile picture

Ezekiel K.

Data scientist

“Access and permission controls are critical in ensuring that sensitive information within Confluence is only accessible to authorized users. With the help of these controls, organizations can minimize the risk of unauthorized access or data breaches by determining who can view, edit, and delete content. It's always good to have these measures in place to secure the safety of valuable data.”
Verified reviewer profile picture

Amr E.

Senior Scrum Master

Starting price
5.42per user /
per month
visit website
Pros and Cons based on 3,660 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Jira logo

Jira

Reviews Sentiment
 
 
 
1-2(214)
3-4(6,629)
5(8,462)
Key Features
Multiple Projects4.6
Workflow Management4.5

User insights about the access controls/permissions feature

Reviewers highlight Jira's access controls and permissions for ensuring data security and managing user roles. They appreciate the flexibility and granularity of the system, which allows for detailed control over who can access and modify project information. However, users note that the setup can be complex and sometimes confusing, requiring experience to manage effectively.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“Access Controls and permissions are important in Jira as it manages the hierarchy of content controls among team members that work collaboratively in software development projects. Only users with permissions will be able to access and view certain material for which they are eligible.”
Verified reviewer profile picture

Syed M.

Engineer

“What I like about "Access Controls/Permissions" in Jira is the ability to customize user access based on roles and responsibilities. This ensures that team members can only view and edit relevant information, enhancing security and reducing the risk.”
Verified reviewer profile picture

Abu R.

Software Engineer

Starting price
7.91per user /
per month
visit website
Pros and Cons based on 15,305 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,049)
Key Features
Multiple Projects4.6
Workflow Management4.5

User insights about the access controls/permissions feature

Reviewers value Asana's access controls and permissions for ensuring data security and managing user roles. They appreciate the ability to control who can view and edit project details, which helps maintain confidentiality and organizational structure. Users find the system easy to use, though some wish for more granular control over individual permissions.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
Verified reviewer profile picture

NENA C.

Teacher

“Access controls/permissions in Asana allow me to manage who can view and edit specific project details, ensuring data security.”
Verified reviewer profile picture

Herlene C.

Manager

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,543 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Multiple Projects4.5
Workflow Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate Smartsheet's access controls and permissions for maintaining data integrity and security. They highlight the ability to define who can view, edit, or manage sheets and workspaces, which is crucial for project management. Users report that while the system is generally easy to use, managing permissions for different folders can be cumbersome and lacks some granularity.
Verified reviewer profile picture

See related user reviews

“This allows us to have project team members edit things to notify me that tasks have been completed while also keeping some users as viewers only so they can't accidentally alter something when all they need is to view it.”
LW

Leslie W.

Senior Designer

“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
Verified reviewer profile picture

Saeed E.

Applications and Platforms Testing Engineer

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Multiple Projects4.6
Workflow Management4.4

User insights about the access controls/permissions feature

Reviewers indicate that Basecamp's access controls and permissions are straightforward and effective for managing project access. They appreciate the ability to customize permissions for different users, ensuring data security and confidentiality. Users find it useful for segmenting work access by department or individual, although some mention that their small teams do not require extensive permissions.

See related user reviews

“I like this feature as it has a secure customization of access levels, which ensures a seamless balance between data security and collaboration.”
SM

Shelmith M.

Admin Virtual Assistant

“Basecamp's access controls and permissions features provide teams with the ability to control access to sensitive information and ensure that only authorized team members have access to it. This impacts the product positively as teams can maintain confidentiality, protect intellectual property and ensure that the project is completed without any security breaches.”
SR

Srinivasa R.

Manager

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Multiple Projects4.5
Workflow Management4.5

User insights about the access controls/permissions feature

Users find Trello's access controls and permissions easy to set up and manage. They appreciate the ability to restrict access to specific boards, cards, or tasks, ensuring data security and privacy. Reviewers highlight the feature's importance for maintaining project integrity and preventing unauthorized changes, although some find the initial setup slightly confusing.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Multiple Projects4.6
Workflow Management4.5

User insights about the access controls/permissions feature

Reviewers appreciate monday.com's access controls and permissions for maintaining data security and optimizing workflow efficiency. They highlight the ability to customize settings for different users and roles, which is crucial for managing team access. Users find the system easy to set up, though some mention that more granular control is only available in higher-tier plans.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“I love that the permissions and access controls are monitored on your own accord. You can customize your settings and use Monday.com as a trusted source. ”
JF

Justine F.

Teacher

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated Team Management Software with Access Controls/Permissions in 2026

Zoho Projects logo

Zoho Projects

Category Leaders

Project Management, Collaboration and Bug Tracking

visit website
Zoho Projects is a powerful project tracking tool that helps teams manage tasks, track progress, allocate resources, and bill clients.

Read more about Zoho Projects

Users also considered
Confluence logo

Confluence

Remote team collaboration and knowledge workspace

visit website
Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Jira logo

Jira

Project management and work tracking software

visit website
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Trello logo
Category Leaders

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

Asana is a team management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Rippling logo

Workforce management across HR, finance, and IT. 

Rippling is a cloud-based workforce management system that helps businesses manage operations across HR, finance, and IT.

Read more about Rippling

Users also considered
Deel logo

End-to-end global workforce platform.

Deel is the only global-first people platform that enables companies to hire, pay, manage, and develop talent in 150+ countries without compliance headaches or third-party dependencies. Deel supports 40,000 customers and 1.5 million workers through a single, scalable global system.

Read more about Deel

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

An all-in-one team management app that's powerful, affordable, and easy to use, especially for the mobile workforce. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo
Category Leaders

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 13M users worldwide. Easily collaborate, ideate and centralize communication for your cross-functional team work. Try our 60+ deep integrations, explore 250+ templates and interactive frameworks to start collaborate quickly with your team

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a team management software solution trusted by more than 20,000 companies across 140 countries. Features include Gantt charts, Kanban boards, customizable workflows, shared calendars, and 400+ app integrations. Use Wrike to track project progress and connect with teams in real-time.

Read more about Wrike

Users also considered
7shifts logo

Employee engagement and scheduling solution

7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

Read more about 7shifts

Users also considered
Homebase logo

All-in-one platform to manage hourly team

Comprehensive team management: schedule, track hours, onboard, payroll, HR and communication — all in one platform.

Read more about Homebase

Users also considered
Zoho Sprints logo

Agile project management for software development teams

Zoho Sprints is a collaborative, agile project planning & tracking solution for agile teams, with scrum, agile reports, & native mobile apps for iOS and Android

Read more about Zoho Sprints

Users also considered
Pumble logo

Communication and collaboration management application

Pumble helps businesses in healthcare, software development, financial services, and other industries chat with members across departments and multiple locations. Users can create public or private channels with custom names and descriptions to collaborate on projects and exchange information.

Read more about Pumble

Users also considered
TMetric logo

Reliable time tracker for teams of any size.

TMetric is a cross-platform time tracking and productivity app with time tracking, detailed timesheets, task and project management, billing, and invoicing options. Generate reports, track billable hours, integrate with popular tools, and stay productive across devices.

Read more about TMetric

Users also considered
ProWorkflow logo

Your go to platform for projects, task, and time management.

ProWorkflow Nexus is a flexible, scalable project management solution with real-time tracking, live profitability insights, and powerful tools to help teams of any size and industry stay organized, collaborate better, and deliver work efficiently.

Start Your Free Trial Today!

Read more about ProWorkflow

Users also considered
WorkInSync logo

One App for all your hybrid workplace needs

WorkInSync is a SaaS solution that enables organizations to establish hybrid workplaces and employees' safe return-to-office.

Read more about WorkInSync

Users also considered
OpenProject logo
Category Leaders

Open-source project management and collaboration software

OpenProject is an open-source project collaboration software designed to help businesses handle the entire project management lifecycle, from planning, scheduling, and issue tracking to budgeting and cost reporting. Supervisors can highlight task attributes based on the status, priority or due date.

Read more about OpenProject

Users also considered
Firm360 logo
Category Leaders

Built for accountants by accountants to simplify your firm.

Firm360 is the all-in-one platform built for accountants by accountants to simplify the work behind the workflow. From project management to client communication and billing, we help accounting firms operate with clarity, supported by expert training and responsive support.

Read more about Firm360

Users also considered
Hive logo

Where projects and teams come together.

See what your teams are doing and assign actions in one screen.

Read more about Hive

Users also considered
ProjectManager logo

Award-Winning Project Management Software

ProjectManager is an award-winning project and work management software solution designed to empower teams and improve collaboration.

Read more about ProjectManager

Users also considered

Key features for Team Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Multiple Projects: Reviewers appreciate the ability to manage multiple projects simultaneously, track progress, organize tasks, and prioritize deadlines efficiently. 96% of reviewers rated this feature as important or highly important.
  • Workflow Management: Users highlight the automation, task standardization, and real-time tracking that streamline processes, improve visibility, and enhance productivity. 95% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers value creating, assigning, and tracking tasks with customizable fields and statuses, improving organization and team collaboration. 94% of reviewers rated this feature as important or highly important.
  • Project Management: Users emphasize managing tasks, tracking progress, and customizing views, which help teams stay organized and meet deadlines effectively. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Reviewers highlight real-time communication, file sharing, and integration with other tools, facilitating teamwork and project coordination. 93% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Users appreciate visual progress tracking, setting deadlines, and identifying bottlenecks, ensuring timely completion of tasks and accountability. 92% of reviewers rated this feature as important or highly important.